MARK MIRCHANDANI: For many Cloud users,
MARK MIRCHANDANI: For many Cloud users,

billing is just something you deal
billing is just something you deal

with at the end of the month.
with at the end of the month.

But for larger teams and organizations,
But for larger teams and organizations,

you'll hit a scale at which it becomes
you'll hit a scale at which it becomes

critical to understand costs and to manage
critical to understand costs and to manage

what you're paying for.
what you're paying for.

On this episode of "Beyond Your Bill,"
On this episode of "Beyond Your Bill,"

we'll go into more depth on billing accounts,
we'll go into more depth on billing accounts,

the payments profile, and managing billing permissions.
the payments profile, and managing billing permissions.

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In the last video, we looked at an overview of how
In the last video, we looked at an overview of how

GCP resources are organized.
GCP resources are organized.

In order to make sure those resources are
In order to make sure those resources are

paid for correctly, the billing account and payments profile
paid for correctly, the billing account and payments profile

need to be set up with the right permissions.
need to be set up with the right permissions.

See, some GCP services have free tiers.
See, some GCP services have free tiers.

But you won't be able to go beyond that tier
But you won't be able to go beyond that tier

without having to wait to pay for all the usage.
without having to wait to pay for all the usage.

All services need to exist as part of a project.
All services need to exist as part of a project.

And each project will need to have a single billing
And each project will need to have a single billing

account associated with it, though a billing account can
account associated with it, though a billing account can

have multiple associated projects.
have multiple associated projects.

And the billing reports and invoice
And the billing reports and invoice

will be able to break down costs by project.
will be able to break down costs by project.

Billing accounts will also be directly linked
Billing accounts will also be directly linked

to a Google payments profile, which sits outside the Cloud
to a Google payments profile, which sits outside the Cloud

and is used to pay for all Google services,
and is used to pay for all Google services,

like G Suite and Google Ads.
like G Suite and Google Ads.

If Google Cloud Platform is the only Google service you use,
If Google Cloud Platform is the only Google service you use,

you may not interact much with the payments profile.
you may not interact much with the payments profile.

However, it's important to keep track of both billing accounts
However, it's important to keep track of both billing accounts

and payments profiles, especially
and payments profiles, especially

for larger organizations using multiple products and services.
for larger organizations using multiple products and services.

For GCP, think of the billing account
For GCP, think of the billing account

as the way to organize all your Cloud-specific billing,
as the way to organize all your Cloud-specific billing,

and the payments profile for how to actually pay and view
and the payments profile for how to actually pay and view

invoices.
invoices.

Both have their own sets of permissions,
Both have their own sets of permissions,

so you can control who can view and manage
so you can control who can view and manage

the different accounts.
the different accounts.

We recommend setting up multiple administrators for each of them
We recommend setting up multiple administrators for each of them

to safeguard against any issues and to review them regularly.
to safeguard against any issues and to review them regularly.

It could even end up being the same admins for both.
It could even end up being the same admins for both.

It's also a good idea to only have a single billing
It's also a good idea to only have a single billing

account and a single payments profile
account and a single payments profile

to help make it easier to manage them.
to help make it easier to manage them.

Having multiple can make cost management complicated down
Having multiple can make cost management complicated down

the road.
the road.

So stick to as few as possible.
So stick to as few as possible.

Let's look at setting up and managing an online billing
Let's look at setting up and managing an online billing

account, which is paid with a credit card or a bank account.
account, which is paid with a credit card or a bank account.

As your company grows, you'll want
As your company grows, you'll want

to work with the GCP Sales team to set up an offline billing
to work with the GCP Sales team to set up an offline billing

account, which is paid with invoices.
account, which is paid with invoices.

Either way, you need to be able to manage your billing account
Either way, you need to be able to manage your billing account

permissions through the GCP Console and the payments
permissions through the GCP Console and the payments

profile online.
profile online.

In the console, you can open up the left navigation
In the console, you can open up the left navigation

and choose Billing to see your current billing accounts.
and choose Billing to see your current billing accounts.

You may need to click on Manage Billing Accounts
You may need to click on Manage Billing Accounts

to get to the right page.
to get to the right page.

And then click on Create Account.
And then click on Create Account.

Choose a descriptive name for the billing account,
Choose a descriptive name for the billing account,

and choose a location, which determines the currency.
and choose a location, which determines the currency.

Each billing account and related invoice
Each billing account and related invoice

can only represent a single currency.
can only represent a single currency.

You'll then need to set up the payments profile
You'll then need to set up the payments profile

and can choose between individual and business.
and can choose between individual and business.

This can't be changed later.
This can't be changed later.

You'll also be able to choose the primary contact, who
You'll also be able to choose the primary contact, who

will be the administrator for the payments profile.
will be the administrator for the payments profile.

Again, we recommend setting up multiple admins
Again, we recommend setting up multiple admins

or using a group to ensure a reasonable level of redundancy.
or using a group to ensure a reasonable level of redundancy.

The payments profile will need a form of payment,
The payments profile will need a form of payment,

such as a credit card or a bank account.
such as a credit card or a bank account.

For more redundancy, you should actually come back later
For more redundancy, you should actually come back later

and add an additional form of payment as a backup,
and add an additional form of payment as a backup,

as well as reviewing your administrators
as well as reviewing your administrators

and your notification settings.
and your notification settings.

Once the new billing account is created,
Once the new billing account is created,

or if you're working with an existing billing account,
or if you're working with an existing billing account,

you'll be able to manage it from the right side, or the Info
you'll be able to manage it from the right side, or the Info

panel.
panel.

The best thing to start with is to add
The best thing to start with is to add

an additional administrator.
an additional administrator.

You can do this by clicking the Add Members button.
You can do this by clicking the Add Members button.

You can add individual users this way,
You can add individual users this way,

or you can add a group.
or you can add a group.

So there won't be any access concerns
So there won't be any access concerns

when you need to find the billing account admin.
when you need to find the billing account admin.

In addition, you can also add billing account viewers, who
In addition, you can also add billing account viewers, who

have view-only access to information
have view-only access to information

like how much each project associated with this billing
like how much each project associated with this billing

account costs, as well as billing account users, who
account costs, as well as billing account users, who

can not only view the details, but also associate projects
can not only view the details, but also associate projects

with this billing account.
with this billing account.

Once you've set up your users, you
Once you've set up your users, you

can then create new projects, or take existing projects
can then create new projects, or take existing projects

and associate them with this billing account.
and associate them with this billing account.

Similar to billing accounts, you can
Similar to billing accounts, you can

manage permissions for projects and folders
manage permissions for projects and folders

by adding users and assigning roles.
by adding users and assigning roles.

You can even create your own custom roles
You can even create your own custom roles

and choose the exact breakdown of permissions
and choose the exact breakdown of permissions

that a user can have.
that a user can have.

Giving a user view access to a project
Giving a user view access to a project

will let them see costs only for that project, as opposed
will let them see costs only for that project, as opposed

to a billing account viewer, who can see costs
to a billing account viewer, who can see costs

for all projects associated with that billing account.
for all projects associated with that billing account.

If you need to change information about the payments
If you need to change information about the payments

profile, you'll do that from payments.google.com,
profile, you'll do that from payments.google.com,

rather than the GCP console.
rather than the GCP console.

As I've mentioned, it's critical to make
As I've mentioned, it's critical to make

sure to review the users and permissions on both billing
sure to review the users and permissions on both billing

accounts and payments profile regularly, perhaps
accounts and payments profile regularly, perhaps

every quarter, and to make sure that your team knows
every quarter, and to make sure that your team knows

who the administrators are.
who the administrators are.

In case of any issues, you'll want
In case of any issues, you'll want

to contact the billing account administrators
to contact the billing account administrators

and have them reach out to Billing Support as needed.
and have them reach out to Billing Support as needed.

With that set up, you can now make sure
With that set up, you can now make sure

any GCP services are paid for correctly,
any GCP services are paid for correctly,

and that your organization is set up to manage costs.
and that your organization is set up to manage costs.

Check out the links for a deeper dive and more best practices
Check out the links for a deeper dive and more best practices

around managing your billing account and payments profile.
around managing your billing account and payments profile.

In the next video, we'll look at how
In the next video, we'll look at how

to directly examine your costs using billing
to directly examine your costs using billing

reports in the GCP console.
reports in the GCP console.

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