if you want to learn how to set up and host the live event then keep on watching hi my name is
Tony and this is my channel ready steady excel if you want to learn more about these applications
then by clicking subscribe and hitting the bell will put you on the right track live events allows
you to host an event for up to ten thousand people now this might be more than you will ever need but
a great thing about live events it allows you to easily manage the content and the videos you can
also invite others help your present and produce the event now one of drawbacks with live events
is that all your attendees will be muted and it isn't an option to unmute them however there is
a chat and Q&A function so they can still interact with you okay are you ready then
let's go so let's start by setting up our live events so to do that we go to calendar and then
up here at the top right we click on live events on the left hand side you've got all the fields
that you might expect for setting up an events you've got things like the title location dates
and times and on the right hand side is where you start inviting or where you can invite producers
and presenters to help you out with this live event first let's just set up the event itself
so on the right hand side this way we can start adding people to help us out with this event so
you have two options you got a producer and the producer has these responsibilities and
then the other option is a presenter okay so as a presenter the idea is that you upload your content
put in your video and then the producer chooses when this goes to live when the attendees can
see this and when to start the event today I'm a one-man show so I'm just going to keep myself as
the producer and if I click Next okay live event permissions you've got three options here the
first option is a bit more private so for this one only people have been invited and join this a live
event you got org-wide so only people within your organization so people with the same email address
and then public anyone can access this example I'm gonna go for org Wyatt how will you produce
your live event you've got a number of options here recording the live event automatically
records when you press start but do you want the attendees to have access to that report the report
is available for 180 days to six months after the live event I'm going to complete that one switched
on next up is captions captions are like subtitles so automatically they were appear under the screen
now the attendees will have the choice to switch those off too if they want to there's also an
option there to translate it so it translates up to six languages which is pretty wizzy next up
is the attendee engagement report so this is like an attendance report really it will show who has
joined the meeting when they left it also shows their email addresses so you want to get back
in contact so Q&A so this what sets live events apart from meetings because with a QA works like
a chat but it's a bit more controlled because you can choose when to switch it on or switch
it off during the meeting so if you don't want to be bombarded during your live event with questions
and responses you can choose to switch off a Q&A and this is during your live event also when the
messages come in there will come in as private to you all the other presenters and producers
you might have added to this event so it comes in private to you and then you can choose whether to
publish those questions or responses is to the rest of the live events all the other attendees
this area allows you to stream from the external encoder like open broadcast software or OBS we're
not going to use this in today's video and then scrolling down we've got support and with this
one this is where you can put in the link to let your local IT if you've got any issues or maybe
your your audio and visual team aid the a/v team so I'm going to keep that one those as it is that
will go to the Microsoft Office page and I'm gonna click schedule they might have noticed
during the setup of this I never invited anyone I didn't invite any of our attendees so when you set
up these have been how it works is that you get the attendee link and what you do is you click
on it it copies it and then you paste it in to a calendar appointment in Outlook and that's when
you can just send it off to the attendees okay so let's start meeting all set you do have the
option to edit and then go back into it if you needed to to go back through those steps but I'm
just going to click close just to show you what's happened here we've got the event in there which
is great and how you know it's an event not a normal standard meeting is that you've got this
sort of radio mask tower in the bottom right hand corner here so that's how you know it's live event
okay so let's join our live event now it's recommended that you join your live event 30
minutes before the start time and it's just allows you to get set up and ensure that everything is
working so let's go in I'm just gonna click once click here to join now just point out you will
notice that you don't have to change background option that you have in your standard Microsoft
teams meeting so I can't change the background here you might have seen one of my earlier videos
on how to change that the virtual background so you don't have that option as a producer if I was
logged in as a presenter then I would have that option but for some reason at the moment at a time
of this recording producers can't change their background which is a shame let's join now so
this is the producer screen so what we have we've got free main areas really down here at the bottom
got a Content area then we've got the cue so this is where the content will sit before it goes to
the live now at the moment we're not live it says pre live up here we don't go live until we press
Start okay so let's have a look at loading some content now so I'm going to click on share so this
is where you can start sharing over a window and application where you can share your whole desktop
now if you're going to share a presentation what I recommend is that you go to your presentation
and then launch it first I'm just going to click here start the presentation and then if I go back
to teams and ensure again I've got my presentation there so the presentation will be done as a full
screen rather than the application itself so I'll just tap on this get a message here from Emma's
team so just tap here next will bring me back to my producer window so there's my contents of a tap
again so that's in the queue if I want to put it to their live event I just press send live
narratives there but we haven't gotten live yet it doesn't go live until we press Start ok so the
broadcast hasn't started yet that allows me to just just to get my content ready so I'm going
to put my video on so I might want to switch to my video at some point so that's have there one
Here I am and like I said at any point when I want to put this to the attendees I just press
send live now another thing that you might want to do is you might want to have your your video and
your presentations side-by-side so you can do that and to do that you go here so this icon there's my
video there and if I click on the content again I can have the two running side-by-side okay so
let's just do send live there it is there so once you're ready to go live you just simply press
Start and then read this message very carefully once you start you can't stop and restart that
sounds like me on the dance floor the event can last up to 16 hours from the start time and
attendees will watch at a 10 to 20 second delay so there's a slight delay between what you're
presenting and what the attendees get I'm gonna press Continue and I get a warning at mine Mike's
unmuted which is fine so now I'm live on a known live because I got this red box and up here it
says live also another thing to point out is that the sessions recording so this dot here has turned
to red it's an accession records automatically and this is downloadable at the end and the idea
is I could switch here to my presentation I can clip through my presentation and this is what
my attendees will see let's go back to teams I'm pressing alt tab there so let's look at some of
the other options you've got available so up here you've got like a health check so you can check
how the system's run in this is a Q&A function that I was telling you about so here new messages
will come into new we've got the option here to switch it on or off during your meeting so you
don't want to be distracted or just have it more more controlled if you want to fire off a question
and you can then everyone will get that message and any replies will come in as private unless
I click publish now it's worth noting with live live events is that your audience is muted okay
automatically you won't be able to unmute them so just remember that your public your attendees
won't be able to answer back ok so they can only use this Q&A feature there is a chat option here
as well it's better to get people to use the Q&A feature rather than the chat room just makes it
easier to manage so let's say let's have a look at the other options I've got here so we've got two
meeting no avenues this myself but allows you to create notes live notes during the session itself
and these would be available at the end you got the chat function I've already mentioned so this
is the chat function so you can send a message the whole event but again I prefer to use a Q&A
so this up and here we'll show you a list of all the participants so you have the long list
here and if you want to invite any of anyone else that's just a matter of completing that field next
up you've got your settings in regards to your audio and visual so the last option here is that
invite details okay so once you've come to the end of your live event you will then just click
end again just read this message very carefully once you end it you can't restart the event say
end it and then up here it says ended as well and then you can safely leave now at the end of the
meeting you've got a list of available resources for you so let's have a look at those now so
if I go into the calendar appointment down here I've got live event resources there are various
resources that you can download after the event you can download a recording which is available
for 180 days after the event you can download an attendance report which also includes their
email addresses where provided and you've also got a QA report which logs any questions that
were raised during the session this tube will include the email addresses we're providing
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