hi I'm Aimee from Racer Accounting the sharp solution for your finances in this
video I'm going to show you how to edit a bill that you've already entered into
accounts payable I'm going to show this two ways the first demonstration I'm
going to show how to edit a bill that's an accounts payable and the second
demonstration I'm going to show you how to edit a bill that's been recorded to
accounts payable and also recorded as being paid so I'm starting from the home
screen so I'm just going to navigate up to the top menu bar here and go over to
where it says reports click on reports and I'm going to scroll down to where it
says vendors and payables and I'm going to select the accounts payable report
here that says accounts payable aging summary read at the top
so when the new window opens up what you're gonna see is all the bills that
you've entered into accounts payable that have not been paid yet and this is
the aging summary here this is the number of days but it's that it's been
in accounts payable since the invoice date so I'm going to change this first
invoice here ready mechanical services you might want to do this if you've
entered the bill and then find that you can meet at data entry to see and you
need to change it or possibly there's been a change to the bill maybe you've
got some sort of a rebate you need to change it for any reason you can just
come in here and what you want to do is double click on the dollar value here
and then it's going to open up a new window again and it says the date here
and the invoice number and you just want to double click on the balance again now
it's opened up the same window that you originally opened the bill in and you
can just go ahead and make any edits that you need to maybe you want to
change the dollar value so if you want to do that if you meet a data entry
error just go ahead and click on the amount do box and you can just delete it
and change it to whatever you need it to be but tab and that will
change the number there for you or you could possibly want to make a change
here if you want to allocate your expenses differently see you want part
of the expense to go to repair and maintenance and maybe part of it's going
to go to supplies so
I can put part of it into office supplies if I think that I need to
allocate maybe $45 this bill is actually an office supplies expense so I want to
break it up
sure when you do this
that these two lines equals the total amount to you or QuickBooks is not going
to accept the entry so once you're finished making all the changes just go
ahead and click on save and close and then say yes to record the changes
and it's asking hair if I want to to refresh the report so that the change is
going to show up in my report and I'm going to say yes
so now it says here that the amount do is a thousand and forty five dollars
because I changed it I'm just going to exit up this window here I'm going to
say yes again to change the report and now my accounts table aging a summary as
the new value that I've changed so I'm just going to exit of this window
so how to change a bill that's been paid already through accounts payable so I'm
just going to go into actually the bank account so I'm going to go into reports
I'm going to scroll down to accountant and axes and I'm going to scroll over to
the right and click on trial balance and then here is my whole list of
accounts this is like what you would find a new chart of accounts every
volunteer I'm going to select the Bank of America
which is my bank account I'm going to double click on the balance here and
here are all my bank transactions so these are accounts payable transactions
here and I'm going to change the payment for
bills tire shop maybe I made a data entry error and didn't even notice when
I went to process the payment so I'm going to double click here on
where it says 351 dollars which is the amount of the pavement
now this window opens up and it's showing what's been paid out of the bank
accounts so this is the payment here so it says Bank of America in the bank
account and it says the date of the payment and the amount so this is not
what you want to change first because this is the payment the first thing
you're going to need to do if you have to change both the bail amount and the
payment is you want to change the bill first so what I'm going to do is go up
to this menu bar here at the top go over to where it says transaction history and
open that up now in here is where the bill is so this is what I want to change
first so I'm gonna select at the bottom here where it says go to and this bill
here is highlighted so I'm going to select click on go to so this is going
to open up the actual original entry for the bill so maybe I made a data entry
error here and I need to change the amount so I'm just going to go ahead and
click on the amount Deal and change it
so once you've changed your invoice and it's correct
just go ahead and click on save and close
and then select yes that you actually want to change the transaction
I can exit of the entering bills window and now we're back at the payments so
I've changed the invoice amount to three hundred and forty five dollars but the
bill payment still says 351 so I need to change this to so they match up or else
accounts payable is going to be showing that there is an overpayment and there
will be a credit Bill's tire shop and we don't want to do
that so once I've changed this number and everything else is correct you want
to make sure your date and everything is correct as well just go ahead and click
on save and close
then I select yes that I want to make the change
and that's it so now you can see this is the actual artists moment in largest
window this is my list of bank transactions and you can see here that
the amount has changed from three hundred and fifty one to three hundred
and forty five dollars so that is it for changing the bills that have already
been entered into accounts payable and also bills that have been entered into
accounts payable and also paid if you do have any questions about this please
leave me a comment and I'll be sure to answer it as quickly as I can
thank you for watching and don't forget to like the video and subscribe to the
channel
you