Hello in this video we'll talk about basic group administration in Google
Apps will cover logging on to the admin console adding groups adding and
removing users from those groups group permissions renaming groups how to email
a group and how to delete a group okay so let's get started we've navigated to
the URL for the admin console which is admin google com it's presented us with
this screen it again we've selected the user account we want to login as and
we've typed in the password in our admin console for this module we are primarily
concerned with groups as you can see we have the group icon here or we can
access it as we saw another modules via the left hand side so here we are in the
group section as you can see there are some groups here that I've created when
I went to the Google training and we're going to start off straight away I think
with creating our own group click the focus point at the bottom or call the
group flower delivery then email address of flower small description
and you'll notice the access level now there are four of these public anyone
can join post messages view members list and read the archives probably not a
good idea in a corporate team which I think has got a lot more use whereas
managers can invite new members but anyone can post messages so anyone can
contact the team view the members and read the archives announcement only
probably useful for just company-wide announcements only managers can post
messages to a group and view the member list but anyone in that organization can
then join and read the archives and then restricted only managers can invite new
members for R&D for example labs manager lists that sort of thing where things
are meant to be left confidential we're going to select team the next section
here is also allow anyone on the Internet to post messages we're not
going to select this and then you also have the option of adding everybody
within that organization to this group we're not going to select that either
we're just going to create our group ok so our groups being created as you can
see at the top you have the option to the leader group add users to a group or
change the group info here we're allowed to change the email address should we
want to or the description or even the group name adding users
gives us a quick add you can say myself as an owner and add or we can get click
on this section and we enter the full fat version so to speak of adding users
where we can type in Samantha Morse our friend Tim etc and add them in as either
owners or members we'd want to add all users in our domain
so we're going to click add and here are our members of our group let's go back
to the root of the group's we can see our flower delivery group the type is
team for access and there's the email address let's manage some people in this
group so we've decided that Tim Lee does not need to be in this group we simply
remove him easy as that
okay so let's add some more people into our group a flower delivery click on
manage users in flower-delivery start typing on our users any grey and Tim and
one more Lars and we'll add them in as members ok so we have a fully populated
list of people in the flower delivery group let's go back to the homepage of
the admin console ok so now we've got a fully populated group with an email
address assigned to it let's go into the group's into our group flower delivery
so you can see we've got the email address here as well click on that again
email address is listed at the top we can add users as we previously mentioned
or change the group info so we're going to go into and have a look manage the
users here's our list of users ok all five of them and what we're going to do
is we're going to send these people an email so we're going to go into a gmail
client here we add as a gmail client and we're going to compose an email and
they're going to send a mail to the flower delivery group and we're going to
see a civic of testing 123 then we're at it all block a text testing
testing one two three picture me Annette send and away we go so from setting that
from any email client the idea of it emailing to that group will be the same
sort of thing as emailing to a distribution list all members in that
group will get a copy of that email so if we go back in now to the admin
console and then to see as a group member what's happened we can go into
the group service okay and here we go we've got an email we've got two emails
here we go testing 123 and there's the email we just sent which is fantastic
and also we can then post a reply we can reply to the person from the group as
well reply why me we'll see see in the flower let the wookie lose people so
everyone will get cc'd in on it so you don't have to click that off and then
only an individual from the team will reply to post everybody getting a copy
of an email chain and let's say response let's be fed up a bit put some huge
letters in and post that now this might take a bit of time to go from A to B
we'll see so let's go back now to the top of the group's page what you can see
here as well is that as a group we can add a standard welcome message so let's
add something in welcome to the sea cakes flower delivery to we can use all
the standard methods of increasing text and manipulating text and we can save
that as well at the top of our screen we've got our welcome message okay so
you can also clear that and edit that welcome message as well okay so we've
set our welcome message on our team page we can see we've got some emails there
but we can also add topics for example let's start a new topic I'm meeting
display this at the top and lock it so I for an information comment who is this
guy emailing the team the way put the picture in warning beef that text up put
a red for a bit of peril let's get some huge text in there let's get that
centered and that's centered and then what we can do then we can then post
that and you'll notice it'll appear at the top so one thing I've noticed when
going through this section of groups is that when you respond to an email that's
been sent to you and we did a quick response if you recall it does take its
time in being sent out and routed to the recipient we did a test yesterday on
this and it worked it was there this morning so you know or we can assume is
it it will take a bit of time to have a response
from a group so back in our group flower at let the wookie loose dark coat UK in
the advanced group settings is very easy to remove people from the group as we
mentioned in a previous section remove members you can also set particular
members as the owner so I'm actually the owner but let's have our boss as an
owner there you go we've set that person to an owner and see it's changed
straightaway let's go back to the original group settings here we go and
we could also delete a group now here's our group sales we've got no users in
the group you can just click on delete here and it's gone we can click on that
manage the sales group let me click delete group there and then it's gone
are you sure you want to eat this group members will no longer have access to
documents and other objects shared within the group to eating a group
cannot be undone yes delete this group back gone ok so there you go that is
deleting a group ok so thank you very much for watching this section on basic
and very basic group management here in Google Apps please keep an eye out for
other episodes in the series thanks very much for watching