In this video I'm going to show you how to create a new live event
in Microsoft Teams.
A live event is just a fancy Teams meeting.
So you're going to create your new live event from the calendar section of Teams,
so if you choose the calendar button on the left
then to create a new live event you come to the right-hand side
and choose the "new meeting" button.
In the "new meeting" window that pops up
you're going to want to go to the top left hand corner
and drop down the menu next to "new meeting"
and choose "new live event".
Now you can see the dialogue's changed a little bit,
you've got a few additions here
and the first thing you need to do is give your live event a title.
I'm going to call mine "company meeting".
The next thing you can do is choose a location.
Location is if you need a physical location for people to actually go to
to join in the live event
because it could be that you want to invite people as an audience
to view some people talking,
and you want to record those people talking.
This is good if you want reaction from the audience.
I'm going to choose this conference room called "Adams".
And the next thing you need to do is choose the start and end date which you can pick...
...and you can also set a time zone as well.
Now down here in the "details" section
you obviously want to give as much detail about your event as you can
so people know exactly what it's going to be about.
Over here on the right-hand side you'll notice that you've got me here as the Organiser.
Here's Matt Munslow and you've got a role here called "Producer".
Now if I drop that down I can switch to Presenter.
On this occasion I'm going to be the Producer - so the organiser of the meeting
but I'm going to invite a couple of other people who are going to be my Presenters.
So up here in the "invite presenters" dialog
I'm just going to press in there...
...start to type the name of a Presenter which is Megan here
and now Megan's been added below
and you can see here I could switch her to a Producer if I wanted to
but I'm just gonna leave her in there.
And now I'm going to add a second Presenter called Alex.
And now Alex is listed in the Presenter list as well.
Now if I wanted to remove Alex or Meghan I could just hit the "X" here
which would remove that attendee.
Once I'm happy with the live event details I can hit the "next" button
which would take me to the next page where I can customise the live event.
For example, I've got a "permission" section where I can choose who can join the live event.
I've got three options here.
First of all - "people and groups".
If I choose this one , I'm actually asked to add specific people or groups.
I could add individuals...
...or I could add groups.
So here you see I've got a person and a group of people as well.
So that's specific people and groups - only they can now join that meeting.
I can also go org-wide which is basically everybody in my organisation can join the meeting
so obviously to do that, they'll need to be able to log in
so that's kind of the criteria there.
The third option is to go public.
Now a public event doesn't require anybody to sign in
and basically if they've got a link to the event they can join it.
Now it could be that the "public" option here is greyed out...
...and not available to choose.
That's because your administrator has not necessarily disabled it
because it's disabled by default
but they just haven't enabled it.
So if that's something that you want to do - you have to raise a support ticket
and get your administrator to enable "public".
Once you've chosen the event permissions you can scroll down a bit further
and you've got some other options here.
You'll see here we've got two main options: one's Teams,
and the other is an external app or device.
So in this demonstration I'm just going to show you Teams,
but with live events you can use third-party apps and devices
and if you had a professional camera rig with mixers and so on...
...you could use that with a Microsoft Teams live event.
In this case I'm just going to use Teams.
So you see within the "Teams" section we've got these other options as well.
So "recording available to producers and presenters"
- that's something that's greyed out because that's just going to happen automatically
and we can't override that.
Next option is to make the recording available to attendees.
So that would mean that the meeting is recorded by default
and it's made available through a download link to all the attendees
and anyone who couldn't attend and wants to watch it afterwards.
We've also got this "captions" option.
Now this may be greyed out because by default it's not enabled - but I've enabled it.
And this allows people to translate what's being said
so if their meeting is in English it will translate the meeting into any of these languages.
We've also got an attendee engagement report.
This is a download that the Producers and the Presenters can have a look at afterwards...
...to see who attended.
And then finally, this checkbox allows a Q&A
which means you can run a Q&A session within the meeting
so people can ask questions during it.
The final option here is the support URL
- so this is just if people get stuck and need some help
you can give them a URL to get that help.
And by default it's just a Microsoft link but you can change that to whatever you like.
So once you're done with the live event details you can hit "schedule",
and it will show you the meeting details.
You'll see here you can join in and chat just like a normal team meeting.
You'll also see here at the top we've got this "attendee link".
So because this is a public meeting,
I'm going to need to share the link to the meeting with the people I want to attend.
I can get the attendee link by clicking on this.
Now it's copied to my clipboard and now I can share that link through email,
or through any way I chat with other people.
I could post it on my SharePoint site or on a company intranet site or whatever.
Further down here you can see the event details
so here's where I can click on the link to join the event.
It's also got the telephone number I can use if I'm joining by telephone.
When your meeting's finished you can close it down
and it will show up in your calendar view which is here.
You can see it's got the live event icon showing you it's a live event.
When you open it up you can go back in and change any of the details if you need to...
...by hitting the "edit" button.
It'll allow you to change any of the Presenters and the details of the meeting.
And then you can also go to a "settings" page and change the permissions
and any of the other settings on the meeting.
When you're done you can update the meeting to close it
and then you're ready to share the meeting link with the people that you want to attend.
So you can do that a number of different ways.
You could do it by email, you could publish it on your SharePoint site
or you could just put it in a chat.
So for example we could go to one of the teams here,
go to a channel and then in the conversations pane I could paste in the URL to my meeting...
...and ask people to join.
So that's how you create a Microsoft Teams live event.
I hope this helped
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See you next time.