Recording your screen using PowerPoint is possible that's right in this tutorial you will see how to
record your screen using PowerPoint. Not only that you will also see how to trim your video how to
export your video as an mp4 file so that you can upload it to YouTube Vimeo or Microsoft stream and
also at the end of the tutorial i will show you a neat little trick on how you can zoom in and out
of your screen while you're recording it and how to add screen annotations, markups, drawing on the
screen. So this works with the desktop version of PowerPoint 2016 onwards so if you're using the
online version it's not going to work for you. I'm Simon this is Computer Tutoring let's get going.
Great, so before we start just to let you know we do PowerPoint training either online or face to
face so please check out our website. If you're an Instagram or a Twitterer check us out there as well.
So I know some of you are just wanting to get straight to it, so how do we do it? Well
we've got a PowerPoint screen in front of us here, so what I'm going to do is just click
on new, just at the top just here, and then I'm going to click on blank presentation just here.
Okay so let's start off with a blank presentation. I don't want these sort
of placeholders here so what I'm just going to do is go to the layout just at the top and use blank
to get rid of that and it makes it nice and clear. obviously I want to record something so I'm just
going to record our website and how you can get free PowerPoint tutorials on our website, so
first thing I'm going to do is just prepare the website and there we go that looks like
it's good enough for google, let's just go back and I'm going to go to insert here at the top,
insert and then all the way across to screen recording, so insert and screen
recording so I've got this little menu here at the top so just one thing just to pay attention
to is the shortcuts knowing the shortcuts will really help you out. So you can see recording
windows key shift and r. To stop recording, windows key, shift and q. I've got one here as well which
I've got the windows key shift in a which is select the screen, and then there's also the
u and also the o if i want to turn the pointer on and off. So there so the pointer on and off
u for muting and then you've got the selector screen area there. What I'm just going to do is
select the screen so if I select screen, and I'm going to select pretty much the whole screen there
in fact you can select a particular area if you want to hide some things on your taskbar if you
want to as well, I'm just going to do the whole screen. And then I'm just going to click on record,
three two one and it's ready to record there so yeah it's ready to go, if I move off the
those buttons at the top I can just bring them up and hover them that's great or I can pin them if
i want to, if i want them up there permanently but I'm just going to unpin them and so they're going
to scroll back. That's great so now what I can do is I can click on google here and go through the
presentation and computer tutoring there we go find our website there we go there's our website
there. That's great to find our free PowerPoint tutorials go to online training go to pre-recorded
videos and we go to PowerPoint just here and then you've got the different PowerPoint tutorials or
you can click in the search box here here and type in PowerPoint which will give our
PowerPoint tutorials. When we want to finish our recording it's windows shift and q. Brilliant
and then we can see our video here at the top, and if I want to see the video then I can click
on this little play button just here and it's ready to record there, so yeah it's ready to
go. And I've got a little thing I can adjust the video where I want to here, that's great. Brilliant,
so next thing we might want to do is trim the video maybe a video that we do is never perfect
so we might have to trim things at the beginning or the end or or whatever or maybe we've done a
whole long video and we're going to do multiple duplicates and and and trim different parts. But
how do we trim it? So notice when I click on the video if I click off the video when I click on
the video here, at the top I get a video format and play back tabs on the ribbon, so if I click
on the playback tab and then over on the left hand side I'm going to click on trim video
just here. So if I click on trim video then I've got options here so I can adjust the video here
to see how I want to trim it, there we go. I'm okay with this one here that's fine
but I just click on ok, and the video is trimmed. There you go so now you've seen
how to record your screen with PowerPoint, and also how to trim that recording as well.
Now the next stage is how to export? What you just do, is you just right click on the video
and go down to and you see it says save media as, click on save media as, I decide where I'm
going to put this so desktops are good as one as any and then i can call this one PowerPoint
free vids. There we go click on save, there we go and then if I just want to see
how that video works there there's my PowerPoint free vids there's a couple of done earlier here
so let's just double click and open that one up, there we go so just play the video
it's ready to record, there and you can see the video and you can see the video there.
So the next thing that we're going to do is how we could zoom in and zoom out using Windows. So
let's just do that in another slide so I'm just going to go to home, and new slide, and blank
I'm going to record the screen. So I'm going to do this again but we're just going to zoom in and out.
Let me just set this back up so I'm back up at google and there we go brilliant. Okay
so let's go to record the screen now so if we go to insert and screen recording, this time again
I'm going to record the whole screen remember we can select the area here or use the window key
shift and a, and that allows me to select the whole area or I can select a specific area if I want,
to let's do a specific area this time, that's great so now what I'll do there is I'm going to
record, great, so three, two, one, ready to record the video, so now I can click in here, now what I
can do is hold down the windows key and plus on the keyboard and it will zoom in on the screen,
hold the windows key again and plus, it zooms in again so I can really be clear as to how or what
I'm typing. Here we go, there we go windows key and minus allows me to zoom out. There we go, so let's
just go down if i really want to concentrate on our website here, so there we go windows key and
plus to zoom in, and then I can click on the website and people can see, windows key and minus
to zoom out. Now this is using some windows software, the magnifier, so if it's not available
and it's not seeming to work well with you what you might want to do is if I press windows key
and plus, wait a second and you see I've got these things here that pop up and also I've got this
magnifier here that pops up I just minimized that, and then it might have to just press a plus again
okay so it might be a bit of fiddling around, so if windows key and plus doesn't work immediately
try again, windows key and plus and minimize that magnifier window. Great i think that's fine with the recorder so I'm going to go windows key shift and q to
quit, click on play, ready to record the video so now i can click in here now what i can do
is hold down the windows key and plus on the keyboard and it will and there you
go you can see that the video it zoomed in on that section there so absolutely great.
Great so as you're still here as you're still watching we're going to have a little treat.
I'll show you a neat little trick on how to draw annotations and markups so you can mark up your
screen. So before you do that you're going to need to download some software, so there's this one here
at the bottom, it's called zoom it and in fact zoom it, is what I'm using to draw that little arrow
and the other screen annotations that you've seen before, so I'll give you the link above so you can
download it, the software installs and it runs on your system tray just down here, there
it is just there, zoom it. So once you've downloaded that, what happens is, if I click on it in fact you
can use it to zoom in as well but here we go, so if I go to draw you can use control key and 2 that's
the shortcut key, to start drawing the annotations so let's give this a go by recording a new video.
So I'm going to go to home, and use slide, and blank, then I'm going to go to insert and screen
recording. So it's going to start recording the screen. It's recording the whole screen there in
fact remember the select area and i can click and draw to record the screen in PowerPoint,
and then I'm going to click on record, three, two one, so the PowerPoint recording has started. We
are gonna click on online training, so I hold down control and press 2 to go into the screen markup
or annotation mode based on zoom it, and then going to hold down the ctrl key on the keyboard and draw
a box around the area I want to highlight, and you can see there, that the area is highlighted there.
I can then press escape on the keyboard and that comes out of that, so literally control 2 hold down
control draw a box, press escape. Now apart from squares you can also draw other things as well so
let me just show you, so control 2, if I hold down the tab key on the keyboard I can draw a circle
or an ellipse egg shape, okay and if I hold down ctrl and shift I can draw an arrow. Now just
one word to the wise, is basically with this, that with the arrow when you're drawing the arrow wherever you
start drawing from, that's where the arrow head will be. So just be careful if I if I'm wanting
to point to online training, if I just press escape to come out of that, and control 2 to go in, so if
I want to click on online training here, I control shift click and drag down this one here and you
can see the arrow head there at the beginning. Let's do ctrl 2 and I want to do the text to
yellow so I'm going to type yellow here, if I type in T, if I press there then I can just type in.
There we go so I can type in my text. When I'm finished, escape to come out of that. Great so
i can finish recording, so windows shift and q to finish recording, and there we have
our video. And if I go through you can hear me. PowerPoint recording has started.... just just bring
my volume down here a second, so now you'll be able to see the annotations on the screen
eventually, there we go. All right that's good let me just stop that one there.
So that's it, basically, how to use PowerPoint to record your screen, amazing isn't it? You wouldn't
think that this stuff came free with PowerPoint, remember it's the desktop version only it's not
the online version. So if you've got anything out of this tutorial video make sure you click
on subscribe and click on the notification so you don't miss any future PowerPoint tutorials.
if you're on Instagram or twitter check us out if you've got comments or if you've
got any suggestions on how what you do to record your screen then leave them below love to hear
from you. So I just want to say thank you so much for watching and take care guys.