Hi, I'll be needing the conference room.
Yeastar is more than a workplace management system.
It's going to help you manage your meeting
rooms, desks and visitors all in one place and with a great visual display
that anyone can actually view if the room is actually booked or not.
Now, we can add displays to any
of the rooms that we want to manage with this system.
Now you can see that we have it in use
right now, but I can go ahead and end it and extend in 50 minutes if I like.
But what happens if we want to book this at another time?
So let's just say I passed through
the meeting room, but I don't need it right now.
I needed it at 04:00.
So I just go ahead and select it, click to book, book now.
And there we go. It's been locked for that time.
And I can go ahead and end the meeting if
I finish this one right now and it turns in green.
So it's a great visual display for anyone
who passes by to know if the meeting room is available or not.
And it's letting me know that there's a meeting in 2 hours and 15 minutes.
So this is a really great system.
And all of this is also visualized in the panel.
So right now it's not in use.
I'll go ahead and refresh over here on my computer and I can go ahead
and select this specific conference room, which is the midsize room.
And we can see there's a meeting booked for a specific time.
And I canva go ahead and book it from here also.
And it will turn red on the display if I book it from the computer also.
So let's go ahead and jump into the user panel.
So right now what we are viewing is the user panel.
This is where we're going to view all the rooms and the layout of this floor room.
We can go ahead and add another floor room or edit this one if we like.
This is a demo one that I'm going to show you.
So in this case, we can go ahead and view the midsize room.
We can also view the focus room and we also have the desk available here.
Now, I would recommend that you get started by signing up to a free account.
If you jump over to Yeastar with the link
provided in the description, it's going to take you to the free trial.
So you can go ahead and sign up and test it out for yourself.
And we can start off with the Yeastar
workplace, which is what I'm showing you right now.
You can start for free, check it out, test it and see if it's the right fit for you.
You can start a 30 day free trial.
Now, once you're here, this is the user panel.
And what I want to show you first is the management portal.
This is where we're going to obviously set
our settings for our E Start display and for all the management floor system here.
So let's go ahead and the manage portal, it's going to ask us for the password
because obviously this is an important place and the first thing that we're going
to view is the dashboard to view what's going on.
For example, meeting rooms, desk, the visits, the smart devices.
And in this case, I have one room display
and I can assign it to a specific room inside of here, the settings.
Okay, so you have the user management,
where you're going to add your users and groups.
Now this is going to help you to add
settings if you wanted for a certain displays to only work with certain users,
we can do so because we have the users available right here.
We can go ahead and add import or export if we like and send welcome emails.
Also for the meeting rooms, this is the settings.
So we have room schedules and you can see
we have one room booth at 04:00, which is the one that I showed you right
now and the one that already passed and has been canceled.
There's also the room management.
For example, there's two rooms on this
floor plan, which is the mid size room and the focus room.
If I want to add a new one, I can do so. But in this case,
we're going to work with the mid sized room, which is what we're working with.
And I have it connected to the smart device, which is the main one.
Now this is how I named it.
You can go ahead and name it whatever you
like to go ahead and find which one goes with which room.
Okay, now we can name our room
the building that it's tied to the demo floor.
If you have more floors, you can add them here.
So this is great for corporate rooms,
for studios where you want to display it, if it's available or not,
the capacity for this room, the facility, what's available here,
and all that is also being displayed in the display system.
The smart devices, it's tied to the main one.
So again, if I had several devices here,
I can go ahead and select the one that I want to tie to specific room.
You can enable check in if you like.
If you want to disable it, that's also available.
So they won't be able to check in from the device,
but you can do so from the computer and they'll view it on the device.
Booking type is a regular meeting room.
You can do a dedicated meeting room or a request only rooms.
You can allow booking on room display or not.
Users with room booking permissions like I said, if we have all the users added
from our company, we can go ahead and select the people
who are available to request the room and remarks if you want to do that again.
Like I said, we can add new ones and edit
all the rooms that we have available here you have your room preferences for here,
for example, the booking settings and there's several settings here.
I won't go through every single one
of these because obviously there's a lot of them.
But you got your booking settings,
your meeting room approvals, your check in and settings.
And all these meetings are being also sent over by email.
So you can also have that second
notification that a room is being booked or used.
The check in and end settings.
Now there is a setting where you can
automatically end the meeting when no one is detected using a sensor like this one.
So you can automatically cancel abandoned
meetings and free up empty rooms from others to book based on real time
Occupancy data captured by people counting sensor.
The identity vacation setting, right now it's disabled that you can enable that.
The access control room and the meeting services.
Then we have the room display settings.
Remember I told you you can change the colors.
So this is the available one, the starting soon and in use.
So we have all these available for editing.
For example, right now we're in the available,
we can change the logo, the background image if you want to add one.
The meeting subject show meeting organizer, the status theme colors.
So green, orange and red, which would be your standard colors
for something to display that it's available or not.
But you can change the colors if you like.
The energy saving settings if you like.
Also the screen brightness, if you need more brightness,
you can go ahead and put it to 100% or lower it if you like.
Delete brightness settings and we can go
ahead and save it once you like it, just like it is.
Okay, then we have the meeting room reports.
So let's go ahead and wait for that.
Here we go, the meeting room reports, you can see them right here.
Total for meetings, total meeting lengths.
And we have all this available information
to make use of it and make good decisions for the system or the rooms.
Then we have for the visits, there's also a visit lock.
So for example, I have one pretend visit here from Al Pacino and he is invited.
I can set the operation for check in questionnaire if I like.
So if I want to add more information, I can do so here.
For example, what company does this person
come from and all the information for them.
The visit type if I need to add different
type of visit types depending on the business where I want to use this.
In this case you have visitors, customers and job interview.
But if you want to add a different type of visit type, which would be kind of set
like categories, okay, so if you have different type
of categories, you can say someone who's like packages, who's going to delivery,
deliver, we can add delivery here, just something like that.
Okay? The welcome screen.
If you want to add a display for this,
we have the visit settings, for example, the basic settings here,
the notification template, and we also have the visit report for the visits.
And next we have the Desk desk.
Also you can view the schedules here.
We have the desk management for this.
For example, you can add all the desks that you have available.
And this is great because for the visits
we can tie this to send them to the right person.
Next we have is the device management here.
The device management system is where we're going to add all the displays.
So if you receive more displays we can add
them here and it's going to ask us for the SN and the device type.
When we turn on the display,
we have that serial number that we can add here and it's going to be tied together.
The system also is working with WiFi,
so it's super easy to start working and tied together.
Okay.
And there's also integrations to integrate with Microsoft 365 Google worksplace
Active directory, open LDAP server and Microsoft teams.
So it's easy to connect with these.
So for example, if I wanted to connect
with Google Workspace to tie my calendar with Yeastar, so it's a cross integration,
I'll connect and all I have to do is verify.
I'm going to select my email, I'm going to allow it access and I'll continue.
And that's how easy it is to connect with your Google Workspace.
Now for the company settings,
obviously the information, our logos and all that, the building management.
So for example, we have a building here which is the main one,
the SaaS Master building, but maybe you have more buildings in the corporation.
In this case, I've reached the number for this plan, but you can add them here.
There's also the preferences for this,
the email, the plan, if you want to change the plan.
And we have all that available here.
So it's super easy to get started with the settings.
Once you tie it to the room and create the floor plan, it's super easy to work.
And once you have all that settings, you're going to go into the user portal
and you're going to get started with this, which is the main display.
Once every day you jump in,
this is what you're going to view and you're going to see what rooms have
been scheduled, who has visits, what desk, and all that good stuff here.
Now if you need to view just rooms,
we can go ahead and select it and view the rooms here, the desk here we have
a quick easy display for this and the schedules.
If you need to invite someone, you just go ahead and go into invite
and add all the details here for that specific visitor.
Again, we can select if it's the visitor
type, customer or job interviewee, the host, who's it going to be,
the notification, et cetera, and it's going to be added right here.
You can also view the schedule to view
everything that's going on for that specific date.
So it's super easy to work with the Gestar Workplace Management system.
Now you can start managing meetings
for rooms, desks and visitors all in one place.
And it's going to make your corporation really professional with this system.
So I do recommend it. Go ahead and check it out.
There will be a free trial link
in the description, so you can go ahead and sign up.
And I thank you all for watching. And that's a wrap.