We're diving deep today on ASANA VS TRELLO. By the end of this video you'll know which one is
better and which one to choose to make your life so much easier when it comes to managing
projects and tasks. Alright, let's do this! Hey there, my name is Natalia, welcome back to my
channel. If you're struggling with managing your day-to-day tasks and the to-do lists are piling
up on your desk, you should seriously consider using a digital tool. There are so many options
available on the market, but today I'm comparing some of the most popular free project management
platforms - Trello and Asana. But which one should you choose? I used them both and I'm here to help!
So both Asana and Trello have plenty of similarities - they're both free, great for teams
and managing multiple projects and offer calendar view of your tasks. But as always, the devil is
in the details! There are some key differences which I think make a whole lot of difference.
Some say that Trello is more visually driven,
while Asana is much more list-oriented. But it's not entirely true - make sure to watch
the video to the very end and I'll show you how to make Asana a bit more visual.
Alright, so let's dive in! ### 1. MANAGING PROJECTS
- In Trello, one project corresponds to one board. You have to switch between boards to
access tasks and you can't have the same tasks assigned to a few different boards.
This might be useful for a Content Calendar and Instagram project for example. In Asana,
all your projects are visible in the left panel, can be quickly switched between and
you can assign the same task to multiple projects. - Trello allows for pretty much one view which is
the board view which emulates a classic real-life board with post-its as tasks. And as much as I
absolutely love this visual approach, it's sometimes not ideal for different types of
projects. Asana gives you the option of displaying your projects in board, list and calendar views
in their free plan and switch between them freely. On top of that, you have the progress
tab which lets you update your team on how the project is going. You can work from different
views and focus on specific projects, have a kanban/scrum view for big project management
or sprint planning and particular lists useful when focusing on a particular subject matter.
This level of flexibility is fantastic, especially when you have team members used to different modes
of operation. The teams can have their preferred format within their projects (which means if you
have some people who worked on Trello before and prefer to use it - they can easily have a board
view). They might appreciate Asana a bit more. - Asana makes dealing with all of your tasks
from multiple projects so much easier. The My Tasks tab is absolute favourite feature they
offer and it simply pulls all your tasks together in one place. You can view them as a list and have
different sections or see them on the calendar view. All colour coded and ready to get you going.
Trello now has the option to view all your tasks but in my opinion, it's just not that efficient.
### 2. TEAM WORK
- Both Trello and Asana can be used to manage projects by teams but Asana is more efficient and
subjectively more aesthetically pleasing. - You can add due dates and assign tasks to
members on both the platforms. However, it is a bit more efficient in Asana. You can simply
click to right next to the task and assign a person to it and that's you done. Labelling
can also be done on both, but Asana has more options since you can tag, label and place
tasks withing sections in projects which means there is more options as to what you can do.
Plus, when you move tasks in board view, the sections automatically update on them.
### 3. USABILITY AND SATISFACTION
- We all rely on user experience more than we think - we design our websites for the customers'
convenience yet we might not consciously think about UX for ourselves that much.
Well, that’s where Asana excels. - Completing tasks is much more satisfying
in Asana than Trello. In Trello, you either move your tasks to a done section or archive the task
by clicking in the corner and choosing that option. In Asana, you simply tick the task and
there it goes. It's just like ticking tasks off on your handwritten to-do list and the fact that
it emulates the hands-on experience is just so satisfying. From time to time, you'll get a cute
animation of a unicorn, a narwhal or some other creature which just adds a bit of magic. At least
for me. But hey, who doesn't love a narwhal?! - The calendar view in Asana makes more sense.
The colour coding stands out a lot more and you can simply complete a task then and there
and not have it disappear into the abyss. It stays there, which lets you
refer back to it at a glance if you need to. - You can have checklists within Trello's
cards but there is so much more functionality with Asana's subtasks which operate on pretty much the
same principal. The power of tasks and different attributes extends to the subtasks in Asana.
But it doesn't in Trello. It's a simple checklist and you can go in depth with these items.
In Asana, you can still do everything to the subtasks as you would with your main ones.
- The basic version of Asana gets you a loooong way. You can build up a lot of functionalities
within your boards on Trello with their Power-ups, but you can only have one attached to your board
in the free plan and it's quite limiting. I feel like you have a lot more flexibility within the
Asana's free plan. 💥 BONUS 💥
and as for the little bonus that i promised at the very beginning you can actually make Asana
a bit more visual too so first of all you can add images to tasks to have a lovely cover displayed
in the board view and this can be done as easily in Asana as it is in Trello you just go to your
tasks in the board view you click on that paper clip in the top right corner and attach a file so
an image in that case from your computer Dropbox google drive whichever one you choose and once
that's attached you have that cover on your board view and it's just that simple and there's also an
option to add background to your boards just like you would in Trello and i know a lot of people
were missing that functionality from Asana but it is there it's just a bit more hidden
and this can be done from your settings so you go to your profile by clicking on the photo in
the top right corner you click my profile settings go to the display tab then you have an option down
below to add a background so you've got a default one aqua timber valley blah blah there is a bit
more of a limit to it and the thing is with Trello of course you could add different backgrounds to
different boards but with this one you only have one image per all of your boards that display
on your profile it is a bit of a drawback but in any case if you're trying to make Asana a
bit more visual and make it a bit more kind of pretty for yourself this is how you do it so.
So to sum up, I think Asana is much better because it has the same functionalities plus so much more.
- It's arguably more satisfying and user-friendly, - it's much easier to manage multiple
projects at once - and has a lot
of Trello’s functionalities but more and much more adaptable for your and your team’s needs.
But I'd love to hear from you!
- Which one are you using? - Have you considered switching?
- What do you find problematic about Trello or Asana?
- What functionalities are you missing in one or the other?
If you liked this video, check out my How to set up Asana video which I made for you.
It will show you how easy it is and help you set everything up quickly
to start managing your projects in there straight away.
Like this video if you enjoyed it, comment below which platform you prefer and make sure
to subscribe to my channel for super actionable ideas for content creators and entrepreneurs!
Thank you SO MUCH for watching and I'll see you next time!