welcome to a tour of my laptop so we're gonna get right into it no intro today you might think
that the first thing i'm going to show you is my desktop and how that's organized the thing is i
don't really ever see my desktop because i feel like there are 700 different screens and apps
covering it up and so instead of having any cute setup here that i can show off to you it is a mess
it's just a dumping ground um i do have one of the mac default wallpapers selected which is cute
on the rare occasion that i managed to actually uncover my desktop and see what is on here
really the first thing that i wanted to show you was my web browser because that is where i spend
most of my time on my computer i do use google chrome i don't know maybe safari is a good
alternative i just have literally no desire to try it because google chrome is fantastic
as is gmail and google drive and basically google owns all of my personal data and i
guess i'm okay with that i feel like i should turn so that you can see my face a little more
so one of the nice things that you can do in google chrome is you can set up the tabs that
open on startup so every time that you launch google chrome what websites automatically open
so for me that is teux deux which is my to-do list app and idenati so idenaty is actually the sponsor
of today's video um so basically instead of being overwhelmed and distracted by the entirety of the
internet like when you just open up a new tab and you have this address bar that can take you
literally anywhere okay i don't have anything embarrassing in the search history that's good
instead of being overwhelmed by the internet with idenati you create tiles and you basically
declutter the internet so of course i'm a fan of that so you can either search for your tiles
or you can organize them by category so the categories that i have are affiliate because i
always forget the websites that i have to go to to check how my affiliate links are doing so i just
collected them all here i have a finances tab for all the money stuff um this is really
helpful because there were certain websites that i could never remember how to get to
and then i have messaging personal school shopping social media and work that one has a lot of stuff
idenati also keeps track of your passwords so when you click on a tile it automatically copies
the password to your clipboard and then you just go okay so my stuff fills in but if it weren't
in there you could copy in the password right from the clipboard and just sign in very easily
because the idea is to just have this one tab open rather than having the millions of tabs open that
most of us are used to you can even integrate um your google calendar into the sidebar here so
there's not really anything on the calendar for today but tomorrow is more interesting tomorrow
i'm leaving for new york and so you can see the meetings and the events and appointments that you
have coming up you can also make notes and lists so for example you might make your to-do list for
the day right in idenati so i really like using this because it simplifies a lot of my routines
so for example if i'm sitting down to review my budget and look at my finances and do all the
adulting things i have everything i need in one place and i don't need to keep track of in my
head which websites i need to visit so you can use the link in the description to give idenati a try
and we are going to move on to the next section of this tour i do have a few chrome extensions that i
use so i shall now tell you about each of those honey you've probably seen youtube ads for it
before it finds you coupon codes for the websites that you're shopping on and in my experience works
pretty well loom is a tool that allows you to create screen recordings and the cool part is
that it also records using the camera on the front of your computer and it records just like a little
circle with your face in it pause is a fantastic extension let me show you how that works any time
that you visit a distracting website so i think that includes all social media websites but also
some news websites because i think reading the news can also become a little bit of a rabbit hole
so anytime you visit those websites it makes you wait i think five seconds before you can actually
continue on to the website there is an option if you wait like two extra seconds or something
to actually click don't pause this website for 24 hours but it's surprisingly effective like even
though you literally only have to wait two seconds a lot of the times i just give up on waiting and i
just go with this first option the pinterest save button just lets you save any image that you find
on the internet to a pinterest board video speed controller i think i downloaded this to speed up
kdramas because sometimes i get very frustrated with the slow pacing i remember when i watched
startup for some reason i was very frustrated with the pacing of that one so the entire thing
i watched at 1.25 if not 1.5 speed and you still get the storyline it's still you still get the
whole experience teleparty is for watching netflix with other people um block the youtube feed does
exactly what it says it does so as you can see when i open up youtube i don't really have any
sort of home feed this is fantastic it makes a really big difference so all you have access to is
the channels that you're subscribed to basically and then just the search bar okay what is left
history by date i think i downloaded that because when you look at your history on chrome you have
to scroll all the way back so like if you want to see a website that you visited a week ago
you would have to scroll through your entire history for the past seven days i don't remember
why i needed to find something so specific but i really needed to so i got this extension and it
works great okay so that's my web browser let's look at the stuff that i have in my dock uh so
first of all i have finder spotify quicktime just the basics i rarely use spotify on my computer
if i do it's probably to listen to white noise quicktime player the reason i have that in my
dock is because that's what i use to record screen recordings as i'm actually doing right now wow
wow uh final cut pro is where all of the video editing magic happens i actually have a 30 minute
video that is just a complete guide a tutorial to how i edit in final cut pro i made it like a year
ago so some of the information might have changed but i cover everything i think from how i organize
files to how i make the initial edits to color grading designing graphics effects that i apply
everything day one is a lovely little journaling app so i have the app on my phone but i usually
type my entries out on my computer because i can type a lot faster on a keyboard than on my phone
um so usually each evening what i do is i go new from template and i have this daily evening
template that includes um a title three wins from that day and then three things i was grateful for
and then once i finish it on my computer it syncs very quickly to my phone so i just pick
up my phone and i add a couple of photos from the day photoshop is the app that i use for designing
thumbnails designing graphics uh doing the little hand-drawn illustrations for my videos ical is my
preferred calendar app so i do use google calendar because google calendar is nice for inviting
people to events that that's what i will give it otherwise i hate the design of google calendar
i think ical is absolutely beautiful and simple and fantastic so my google calendar and my ical
are synced any edit that i make to each of them shows up on both of them so generally throughout
the day to check my calendar i'm always using ical notion is what me and my assistant use to stay
organized with the content calendar i really don't want to show you too much of this but basically
the content calendar is divided into separate pages where if i click on instagram i can see just
the content that is going up on instagram we have pages for different projects we have pages for
content ideas there's a knowledge base with all sorts of tutorials for how to do all the bliss
bean related work i am planning on doing a full notion tour so that is just a little taste for
you right now here we have slack i don't use slack all that much and also this won't be very helpful
because literally everything will be blurred out but i did start using slack recently because the
influencer agency something that i started working with recently they use that for communication so
i want to make sure that i have easy access to it the notes app i absolutely love the notes app so
i used to do a lot of stuff in google drive but now i'm finding it easier to keep everything in
apple notes so in apple notes i have a folder for an archive so for example i have um
my 2021 mid-year review in here i have a folder that is for anything that i'm working on currently
so for the time being that is just my new york city packing list which i will be using literally
this evening because i am leaving literally at 1 am i have some old book notes that i still
need to move into obsidian and i will do that eventually some old dream journal entries that
i want to transfer into day one also eventually i just haven't gotten around to it personal has a
bunch of different lists like um things to do with friends movies and shows that i want to watch gift
ideas etc planning has all of my little different routines morning routine bedtime weekly planning
midweek planning monthly planning things i want to do someday lots lots and lots of that stuff
i probably have a video for almost every routine in here if you're interested in that and then just
two recipes in here the last thing i have in my doc is apple sticky so i love using post-it
notes in real life and apple stickies is like the digital version of that it's just as simple as you
can get when it comes to note-taking apps it just creates these sticky notes that you can then move
around your desktop so the ones that i have at the moment are a brain dump and i actually just
cleared this so that is why it is nice and empty i have one for stuff that just popped into my head
that i want to share on social media so that i am not tempted to immediately go on instagram
or twitter or whatever uh this is a little list of things that i do whenever i am promoting a
new video and then sometimes i just need a place to write something in the moment so for example
uh i recently recorded a podcast episode and i needed to think of my three takeaways there aren't
that many different settings you can make them different colors um you can make them let's see
you can make them translucent if that floats your boat but i feel like it's a little bit
hard to read finally let's talk about my folder organization so as i said i don't really use my
desktop my desktop is just a dumping ground for screen recordings and screenshots that i
try to clear out once a week uh downloads folder is the same thing and i actually don't use the
documents folder that much either because most of my documents are organized onto my hard drive so i
think most of the folders that i have in here are folders that are just like automatically
created by adobe so these are folders that i'm afraid to delete because i'm pretty sure
they are critical to the functioning of these softwares so most of my files are on these
external drives that i have so this one that i am plugging in now is the samsung portable uh
how much is it i think it's yeah 500 gigabyte ssd solid state drive so i use this for any temporary
projects and my naming convention is generally the platform the date in the format year month day and
then just the title of the video or the podcast or whatever it was so for example i have youtube 2021
june 11 speaking in spanish for a day and you know exactly what that is um and then when i sort by
name which i always sort my folders by name all of the youtube videos will be grouped together
um then they'll be sorted by date and then you can very easily reference the name of the video so
it's very nice and organized these folders up here are to help me organize anything that does
not really belong to a specific project so when i import stuff from an sd card i will usually
dump all of the unedited photos in here and then once they're edited they get exported to here
if i have video clips that i shot specifically for a video that will be way in the future and
i'm not currently working on it at all but i need to organize it i'll put it in this folder
and then any videos that just belong somewhere else but for the time being they just need to be
gathered somewhere i put them in the video dump now the hard drive that i use this is an uh easy
store four terabyte external hard drive once i'm done with the project i move it off the samsung
drive onto the external hard drive for permanent storage so the folders that are by far the most
bloated on here are the blogging and the other footage so the blogging folder
is organized by every single month basically that i've been using this organization system
let us click on an example month so for example if we go to february 2021 i see all of the podcast
episodes i did that month all of the videos all the graphics that i designed for newsletters and
all of all one photo that i edited for instagram so if i open up the folder for a specific video
what you'll see is all the graphics that i designed have a zero in front of them so
that they're really easy to access as i said i sort everything by name and so anytime i put a
zero in front of a file name it will always show up at the beginning of the folder and then after
that is all of the b-roll that i decided might be useful for future videos and i just named it with
different keywords so that i'd be able to find it in the future and then the other big folder
that i mentioned is for other footage so the way that i used to use this folder as you can
see down here is i would just make a folder for a specific event that happened now because i'm
really trying to record more of my daily life i make a folder for every single month and in
that folder i put all the footage that i captured with my phone with my little canon camera whatever
just footage that is of my life that wasn't filmed for a specific youtube video here again i name
everything with keywords so that in the future i can find it a lot more easily let's say i remember
that i watched a solar eclipse all i have to do is just go to my hard drive i would probably go
into this folder and search solar eclipse it does take a lot of effort i'm not gonna lie it's pretty
tedious to go through everything watch enough of it to figure out what's going on in the clip
and so this is something that i try to do every week but lately i've been slacking a little bit
however i do think the effort is worth it because it makes editing future videos
so much easier and so much more fun because as long as you have an idea in your head of what
sort of clip you're looking for you just type in a keyword and then you discover all of this footage
that you might have forgotten about and i don't know maybe i'm just a file organization nerd but i
think that is pretty freaking cool i would say the last important folder that i have is for video and
design projects so this is stuff that i've done freelance or personal projects as i mentioned i do
try to go through my footage and apply keywords to it and everything clear my desktop clear my
downloads folder etc every week however that's been happening more like once a month lately
but when i do keep up with it it is so so nice to just have everything in the place that it belongs
it's also very important when you have multiple hard drives and very important files
to have a consistent system for backing things up so i showed you that the projects from
this temporary uh solid state drive get backed up to this permanent external hard drive
however i also have another external hard drive that is just a backup of this one and i need to
make sure that also happens on a regular basis because if i were to lose everything in here that
would be tragic let's just say that the last thing to show you in terms of file organization is that
recently um two months ago i started working with my assistant and so we set up an icloud folder to
share all the stuff that she needs access to the really nice thing was that i was already super
organized with all of my files and so i didn't have to do that much in order to set it up in
a way that made sense to her all i had to do for the most part was just share those files with her
and the way that we decided to do that because we both use apple computers was just to use an
icloud folder so i don't remember which storage plan i ended up purchasing i think it's like a
couple hundred gigabytes but it's been working pretty nicely so far first of all i have tons
of b-roll footage on my hard drive but what i've been doing for her is pulling the best footage and
compiling it in this footage library that she has access to whenever she's editing a video
so the only annoying thing about this is that it doesn't show the preview of the video if it's not
like downloaded to your computer so if anyone has tips for working with icloud folders i would very
much appreciate that but for the time being it does look like icloud is a pretty good solution
the resources folder i'm super proud of this because this is so well organized um this has
everything all the worksheets that i've designed and the graphics for those worksheets um when one
of us is editing a video for example there is stuff for the sound the visuals um for example
you might go into the overlays and then you'd have access to all these overlays that we sometimes use
it is just it's a pleasure to use if i may toot my own horn and then finally once again
we just have a project folder for every piece of content that she's involved in i didn't think i
had that much to talk about because i thought my organization system was not that special but once
you get into the web browser the extensions the apps the software the file organization
it's a lot but it really goes a long way to making your work processes more streamlined and
more efficient so i highly recommend figuring out an organization system um i think a great example
of why this comes in handy is that when i started working with my assistant everything was already
organized for her and it was very easy for me to just show her how to use the organization systems
that i had already set up and been using for years so yeah please organize your files in a consistent
way because your future self will be very grateful i hope you enjoyed this video please give it a
like and subscribe to my channel and turn on notifications and i'll see you next week bye
you