We're going to go through Microsoft Stream and we're going to start from the
beginning. We're at the Office 365 app launcher right now and I'm
going to left click on Stream. You can also use this on your mobile device but it's
easier to show to you in a browser. It comes up. I don't have any videos on
here right now because I'm going to walk through how to do that. The first
thing that you do is you click to upload your first video. You'll notice this
isn't looking for a web address. It's not a video that's online somewhere. It's
looking for a video that you have. It's going to be looking at your phone or, in
this case, my Windows 10 laptop. We'll look around. Let's say we're going to
post this video about Excel. A few things are happening here that you
notice. One is it you're going to give it a name, but it picks out the file name
first to get you started. It's scanning the video. You'll see that the
thumbnails are going to pop up here. You can choose which one you want, or you can
add a custom thumbnail by clicking the plus sign if you have one ready. Let's
just give this a name. This was made by someone very talented
on YouTube and I'm gonna go ahead and use it since it was me. Just as you
would expect, Stream is going to want a description, so I'm going to say how to
use Excel to calculate the age of, well, let's say inventory. I need to sound
businessy. As we scroll down further, it scans the video. It tries to
transcribe it itself. Right now, it only does it in English in Spanish, but you
can tell it what language it is and it has a big selection here. Let's say we're
okay with this thumbnail. We don't need to do a custom one. If you come down
to the permissions, this starts to show a little bit of how Microsoft Stream
shines. This is kind of the heart of the product and what separates it
from something like YouTube. You can tell here that this is meant to work inside a
company or, in other words, inside your Office
365 subscription with other people that are at the same organization.
First of all, it put me as the default user and it's asking, hey do you want to
share it with any of your groups right away? If you do want to do that, you
just start typing the name of your group and it should populate. You can select
that group. Everyone that's in this group can automatically see it
and it's going to pop up on that group's page. You can also give those
group members ownership privileges which allows them to edit the information
about the video and change who can access it. Let's just leave this as is
for now. The other thing to know here is you can add
individual people. We'll get into a little bit more detail about adding it
to channels. For now, we'll leave that blank and there's a few more options
here. You can turn off the comments if you want. It just depends what type of video
it is and you can turn off the auto captions. We'll just leave that on and
you can manually add subtitles. These subtitles you might have to manually add
them if the video is not in English or Spanish. A lot of times, when a
computer tries to listen to the voice it gets some of the words right but not all of
them. If you want to have it perfect, just upload the subtitle there. You
can share it from here, or you can just publish it. We're going to skip sharing
it from here for now. We're going to circle back to the sharing options and
we're going to click Publish now. Publish now takes those
settings, which in my case were I could see it in that one group could see it
and it's posted it. I'm going to come in here as myself. We'll go to the home
page first. This is what we saw before. It looks a little bit different because I
already have one video so it doesn't know to say Upload your first video.
We're going to start looking around from here. You have the bar here that gives
you the navigation. We could look at my content. I know it's there, but let's act
like we're another user. We're going to go in and Discover. We don't have any
channels set up. We're going to do in a minute, but we do have is at least one
video. You'll see this is what I just uploaded. It has the stats. No one's watched
it, no one likes it, no one's commented on it. Obviously those will change as you go
along. Let's do a few more things from this screen. We can go back to
this middle icon and this will allow you to add it to more groups or channels. If
you want to change what you did when you uploaded it. This will bring you back
to the modification screen so you can change anything. As you add more
videos, this page will become a little bit more relevant. You'll be able to
search through them. If you want to make changes and sort it. You're not going to have to
have an awful lot for trending to mean anything, I think. But, if you search for
them, and you search for videos meaning Excel, and you want it by relevance, you
know that this will come up. Let's go up here and change this to channels.
There are no channels right now because you haven't created any. If you want
to create one, let's make a channel that's for the Finance department.
We'll skip the description, but we know a lot of Excel's going to be in
here and we're gonna say some QuickBooks is going to be in here as well. We
could limit this if the finance department already had a group, but let's
just say it's company-wide. If anyone wants to learn this, they can. Click
create. Once we click through, we're at the finance channel's home screen.
Let's say we're going to follow it, but there's no videos yet, so I have to add
that video to the channel. We'll just go back to my video, click on the plus
button, and let's share it with my channel. Click Finance, your channel came
up. Click Save, and there we go. That's done. If I go back and look at my
channel, I see finance. It shows that there's one video in it, and there's one
person following it. You can imagine a channel for every department if you want,
or if those departments are already in groups, I would just use those. Then you
don't have to get into managing both groups and channels. A few more
things about the actual video itself. If we go back to the video and
I open it up, let's look at the settings for it. Let's turn the captions on and
let's turn it on to auto CC because I haven't typed in or uploaded any
captions. Let's see what it did for my video. I turn the sound ...in real
several inputs the date div function works by taking several...now
let's pause it right here. Here's one of the cautions that you have to be
aware of when you do closed captions. If you have a video like
mine when, I hopefully don't mumble that much anymore, but, as you talk through
things, it tries to guess. I didn't say dysfunction, I said this function.
If you're trying to save time, do the auto CC. But, if you want to get exactly
right, you need to go in and do that yourself. That's it for the CCs. Just be
careful about that. If you go to share this, there are
some interesting options. The first one to keep in mind, this is not sharing
this publicly. The recipient still has to be an Office 365 user, and on even on top
of that, Office 365 within your organization. That greatly limits
Microsoft Stream but, at the same time, it kind of defines what it is, right?
It's for internal sharing so you don't have to worry about this getting
distributed in the wrong place. If you want to give this to someone, but you
don't want it to start until let's say two minutes in, you add that timestamp
there. If you look at the URL, I just appended 120 seconds to it. If you
copy this URL and you, let's just say email it to someone, they're going to
start watching the video at 2 minutes. You could email it straight from
here. You could type someone's name in. It's going to pre-populate or you can
embed this in a web page. It's still going to be viewable only by Office 365
users, but you can control some of the settings here. You can make it larger
or smaller. They'll still be able to maximize it, but this would just be the
amount of room that it takes up on the screen. You can set it to start playing
right away. If you're like, me you don't really like your webpages to start right
away and make sound, you want to be able to control that. But, there
may be a situation where you want that on. If you make it responsive, that means
it's going to automatically shrink down if there's a
smaller screen size. I would think you would typically leave that one on.
Then, just the information, if you turn it off, the video loads without those stats
on the front that you just saw. After we got all those settings, you would
copy that URL and use that for sharing. That's basically all. We've uploaded
a video, we've tagged it with all the relevant information, and then we've put
it in a channel. I hope that was helpful. If you like that video, and you
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