There are a few account-level settings Zoom recommends all admin should know.
Let’s get started!
From your Zoom web portal, scroll to the Admin section in the left-hand navigation menu and
click Account Management, then Account Settings.
Zoom’s account-level settings mirror individual user settings.
When switched on or off by an admin, a setting applies to all individual user accounts as
the default.
However, users can still change it in their personal accounts.
Here, all meetings scheduled through the account will begin in a virtual Waiting Room unless
an individual user chooses to turn the setting off in their own account or for this feature
when scheduling a meeting.
Until then, participants will be required to wait until the meeting host admits them
individually.
When switched on or off and locked by an admin, a setting is applied to all user accounts
and can’t be changed.
Here, a Passcode is required when scheduling a new meeting.
Zoom will generate a passcode, and participants will need the passcode to join.
Because it’s locked, individual users can’t override this requirement.
This manner of configuring the account allows the admin to control certain settings while
maintaining some flexibility and customization options for individual users.
While we’re here, let’s keep looking at Security settings.
You’ll see some additional options for Waiting Rooms and Passcodes, as well as a group of
settings related to who can join meetings.
For example, you can block users in specific domains or only allow authenticated users
to join.
Because Waiting Rooms, Passcodes, and user authentication are among Zoom’s most powerful
security options, you can Require that all meetings are secured with at least one of
these features.
Be sure to spend some time in this section and learn how to protect your team.
Next, we’ll take a look at some of the In-Meeting (Basic) settings.
Many of these dictate how participants interact during a meeting or webinar.
For example, enable or disable In-Meeting Chat, or specify who can send chats to whom.
Or, enable or disable Polls, Quizzes, Screen Sharing, Annotation or marking up screens
and Whiteboards, Non-Verbal Feedback and emoji Reactions, Co-Hosts, and more.
Within most of these features, you again have the option to specify who may use them.
Note that some of these features are only available to users with a Pro license and
above.
If you have Basic (free) users on the account, they may not be able to access certain options
regardless of the account settings.
Like before, switching any of these settings on or off at the account level applies a new
default to individual accounts.
If the setting is unlocked, they may opt to change it in their own account.
If it’s locked, they cannot.
There’s more to do in In-Meeting (Basic), so be sure to come back and explore on your
own.
For now, we’re moving on to In-Meeting (Advanced).
At the top is a setting called Report to Zoom.
This allows any user to report other meeting participants to Zoom's Trust and Safety team
for review if inappropriate behavior is suspected.
Next is a series of more advanced ways to interact in meetings and webinars, including
Breakout Rooms or small groups during a meeting and Q&A in webinars.
There is also the ability to assign Closed Captioning and Language Interpreters.
And how could we forget to mention the ever-popular Virtual Background feature?
Switch this setting on to allow participants to use them and even specify if they may upload
their own, choose a video background, and more.
If you have a great branded image you’d like to share with all your users, you can
include it in their presets by uploading it here.
Note that these settings only affect users on your Zoom account and not external attendees.
Once again, you’re encouraged to explore more of the options in this section.
However, some of them are only available to Pro users, regardless of settings.
Onward to Email Notification Settings!
Here you can choose precisely when you’d like Zoom to send automated email notifications.
For example, when a meeting is canceled.
Notifications are only sent to relevant parties.
In this instance, it would be all attendees who accepted the previously scheduled meeting.
As you can see, there are several more options within the Meeting tab, but we’re going
to jump out to the top and select Recording.
As an admin, the important thing is to decide which recording settings to enable or disable
and potentially lock for all users.
Do you want all users to be able to record locally on their machines?
Pro or licensed users to be able to record to the cloud?
Should you require a notification that a recording has started?
Below are a series of settings related to how recordings are shared, among other things.
Notably, you can require a passcode to access shared cloud recordings.
We’re almost finished but before we go, notice that here along the top are additional
menus for Zoom Phone and Zoom Apps settings.
If your organization uses Zoom Phone, you’ll want to check these options out.
For example, choose whether you want to allow users to Monitor calls or not.
Zoom Apps make meetings more engaging, productive, and fun by integrating select third-party
tools.
Switch to enable a “Zoom Apps” button directly in the Zoom meeting interface for
quick access.
Zoom Apps are accessible to all Zoom users, regardless of account level.
Well, that concludes our list of notable account settings, but there are many more awesome
features to explore.
Bye for now!