Hello everyone. It's Matt.
Welcome to Collaboration Coach.
In this video I'm going to show you how to add a personal calendar...
...to your Office 365 account in Outlook on the web.
So before we get started, please make sure you subscribe to the channel
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and we don't want you to miss anything.
For those of you don't know, Outlook on the web is the web-based version of Outlook...
...that comes with Office 365.
You can add your personal account like Google alongside your Office 365 account
so you can work with them both in one place.
Currently you can only add Microsoft calendars like hotmail and outlook.com,
and your Google Calendar.
In this example I'm going to show you how to add a Google Calendar
and if you stick around to the end I'll give you some tips on how to manage those calendars together.
First let's look at how we add the calendar.
Start Outlook on the web by going to the app launcher and choosing the Outlook button,
then choose the settings wheel and then the outlook settings link at the bottom here.
Choose the calendar tab and accounts and then you can choose between Microsoft and Google.
I'm going to choose Google.
The next thing it asks me to do is sign in
so if you're already signed in to Google in your browser...
...it will just pick up that account like it's done here for me
but if not, you can sign in or you can choose a different account.
You're then asked to confirm whether Microsoft can have access to your Google account.
It needs this to be able to show your calendar items in your Office 365 calendar
so you need to press allow to continue.
Once you've added your account you will also be asked...
...whether you want to include this personal account in your work availability.
Work availability is what people see when they try and book a meeting with you.
If you're available they'll see a gap in your calendar.
If you have this setting on it will include your personal calendar items with your office 365 items
but just note here, it doesn't include any of the details of the personal items like the location or title.
Once the calendar has been added, I can go to the calendar icon at the bottom here
and I'll see the new Google Calendar below my Office 365 calendar.
Okay so that's how to add the calendar.
Now I'm going to show you some tips on how to manage them together.
So you can see I've got them both here
and notice that I can hide and show both...
...by checking the little icon to the left of the calendar.
That's sometimes useful if you just want to see one or the other.
The next thing you can do is change the colour of the calendar.
This will make it more obvious which calendar your appointments are actually in.
So to do that, come to the right of the calendar and choose the ellipsis...
...and then colour.
I'm going to choose red for my Google Calendar.
I'm also going to choose a charm which is an icon that will be added to every meeting that I create.
It's just a little prompt to show me which calendar I'm looking at.
So I'm going to choose the "home" icon for my personal calendar.
Also I'm going to choose a charm from my work calendar in the same way
and this time I'm going to choose a building icon.
And I'll leave this calendar blue.
Now when I create my new calendar item...
...I can choose which calendar I want to create it in with this drop-down.
So I'm going to choose my Google Calendar and you'll see the item switches from blue to red.
I can add all the details for my meeting.
I'm just going to call this one "personal meeting" and then I save it.
Then you can clearly see which items are "work" and which ones are "personal" by the charm and the colour.
And because I created an item for my Google Calendar in Office 365 here,
obviously that same item is going to show up in my Google Calendar.
So that's how you add a personal calendar to Office 365.
Thank you so much for watching
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See you next time.
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