Hello, everyone.
Welcome to Part Five of our productivity demo,
Microsoft OneNote: Basics and beyond.
This is a six-part demo so please come back and
check our other videos on this topic, or find other events and
videos at microsoft.com/itshowcase.
And now, on to Part Five.
>> The next item we wanna talk about is, we've been talking about OneNote
directly with me just using it personally.
I have it stored in my hard drive, I'm the only one that can access it,
I can't share it out with anyone else.
How do we make it available out to everyone?
So everyone that I want to make it available to.
Well, the power that we get from sharing it up to OneDrive and
storing it there is the ability to share with other people and
collaborate with them effectively.
So not only can we share with them to view only,
we could actually give them some edit access as well,
and then that would allow them to go in and make changes as needed.
So how do we store out to our OneDrive?
What I'm gonna do is I am going to go back to my OneNote notebook and
I'm going to show you how I can identify where my OneNote notebook
is located first of all, but I'm also gonna show you how you can move
out to your OneDrive for Business safely and securely.
So right now if I hover over my notebook name, I can see right below
Brian Notebook it says Documents, and then OneNote notebooks.
I know that it's stored directly on my hard drive.
If I right-click on my notebook name and
then go down to Properties I can see again where the location is.
Right now it's Documents OneNote Notebooks.
This is where I can change the location of my OneNote Notebook.
If I were to click on Change Location,
now I've synced my OneDrive Personal down to my hard drive.
So that means I can easily access it from the quick links on
the left-hand side.
So down on the left-hand side I can see there's my OneDrive-Personal.
If I were to click on that it would access my OneDrive out in the cloud.
So again, this is associated to my Live ID, and it's free, I think
you have 5 GB of storage out there for free if you have a Live ID.
So again, take full advantage of this,
because the real power from OneNote is not only from your usage but
the ability to collaborate and share with others as well.
Cuz what good is my family notebook if I'm the only one in my family
that has access to it?
I want to be able to share it with them and
work off of the same one together.
So in that case I'm gonna click on OneDrive-Personal and
I'm just gonna save it directly to my OneDrive-Personal there.
I'm gonna click Select, and
you'll see in just a second it says One Note is syncing changes.
And in just a second it will pack it up and say hey,
your notebook is now syncing to the new location.
So if I click OK,
I can see there's a little sync icon right next to my notebook title.
If I hover over my notebook title again, I can see right below
Brian's Notebook, it says OneDrive- Personal.
I now know that my notebook is out in the cloud.
If I right-click on my notebook again and then go down to
the Properties, again I can see where that location is.
Now again, the real power of having our OneNote notebook out
in the cloud is the ability to access it from any device.
Now the real benefit of having our OneNote Notebook out into our
OneDrive is the ability to access it from any device, right?
So, on any of our devices, on any of our phones,
we have the ability to download the OneDrive App.
The OneDrive App is free across all devices, so definitely go out and
make full use of it.
You open up the OneDrive app, you can then go directly log into your
OneDrive and access your OneNote notebook.
Now, the real benefit of this is, any changes I make directly to
this OneNote notebook on my laptop will then sync across to my phone,
it will sync across to my wife's laptop,
it will sync across to her phone.
So again, it will be available across any device.
So that's the real magic of having this in one location.
>> We're at the end of Part Five, we hope you enjoyed it.
Check out Part Six where Brian walks us through how to share and
collaborate with OneNote 2016.
IT Showcase has events scheduled every month where you can get your
questions answered live.
We hope you'll join us again and bring your colleagues.
You can find our scheduled upcoming events as well as on-demand videos
and other content at Microsoft.com/ITShowcase.
Thanks again.