KEREM YUCETURK: Hi, everyone.
My name is Kerem Yuceturk.
I'm a Program Manager working on Microsoft Search
in OneDrive and SharePoint.
I'm recording this from Seattle, Washington
near Microsoft Headquarters.
THANUJA PRIYADARSHANI: Hi, everyone.
I'm Thanuja Priyadarshani.
I'm a program manager working on Microsoft Search.
And today I'm joining from Oslo, Norway.
KEREM YUCETURK: In this video,
we will be looking at how Microsoft Search
is built into SharePoint and OneDrive for business
and how it helps users to get to the content
and people they're looking for with confidence.
First, a few words on Microsoft Search.
The goal of Microsoft Search is to connect you
to the knowledge and expertise in your organization
and help you be more productive,
take action and save time.
To make this possible,
it is readily available across all Microsoft 365 apps
without requiring any setup.
With the consistently placed search box On top of each app.
As your work, Microsoft Search is aware of who you work with
files you work on, sites you frequent
and uses this intelligence to bring your results
that are personalized to you when you do a search.
And with additional small investments,
it lets you add even more value for your users
through addition of answers,
bringing in content from outside of Microsoft 365
and building custom solutions.
We will look at three main scenarios
through the demos you're about to see.
First, we will see how Microsoft Search
lets you search across all of the information
in your organization and beyond
including finding content through people.
Then we will see how a similar experience is available
in SharePoint sites
and highlight some new capabilities there.
And finally,
we will look at some of the new search capabilities
in OneDrive for business.
Let's begin with Microsoft Search
for your whole organization.
THANUJA PRIYADARSHANI: Here I am in the
SharePoint stock page
and I have company news,
my frequent and recent sites all at my fingertips.
So from here, let's dig into search.
This search box which gives me a consistent
entry point into Microsoft Search
gives me results drawn from files, sites,
people, news from my organization.
And they're always personalized to me.
And in this auto such us pane,
I have credit suggestions from my own credit history,
which makes it really easy to repeat
any of my previous queries.
Let's start with a simple search.
Using these links at the top,
I can navigate to different verticals.
I can pivot my result set
to see either only files or only sites results
only people and so on.
We also working on adding new out of the box verticals
to represent more content types.
For instance, images and Power BI reports.
And you also have the ability
to bring in your own external data sources
using connectors and add custom verticals.
Coming back to all,
when we scan this results set,
this is actually a heterogeneous list,
with a mix of different content types.
And we have improved filtering capabilities to let you
slice and dice this result set and refine it as you wish.
Okay, moving on.
Say you have recently started ramping up on a new project
on accessibility.
Okay, I've issued my search,
but it looks like I misspelled it.
But luckily for me, I'm getting some help here.
And I can click on this suggested
spell correction to issue the right query right away.
This first result here is a bookmark link
promoted by the IT admin.
And this answers give admins an easy way
to put authoritative content in front of their users.
And as I scan the results set,
I see some unfamiliar terms like RPA, QT and so on.
Often at work, we come across acronyms like this
and these terms could mean
something very specific to a project or an organization.
So what I can do at this point is to
try to find the meaning of this in the form of a question.
Right.
I get an acronym answer back with a set of expansions.
And these meanings are mined from content
that you have access to
and the admins can curate this as well.
You also have the option of sending feedback on this
on a specific answer using these links at the bottom.
This way.
Now, moving on to another project that I'm working on.
This is code named Mark 8.
So,
I'm going to issue my query,
as we were just talking about bookmark answers,
seeing this top of result here just reminds me that
it would be great if this was promoted as a bookmark,
because then anybody who searches for Mark 8 project
would be able to find it as the authoritative link.
So I can start by getting the link,
and then I can use the general feedback option
at the top right corner of the result page
to suggest this as a bookmark link to my IT admin,
and this dialogue gives you a set of other options as well.
Your admins will have the option of forwarding
this feedback to Microsoft as well.
Great, Coming back to the result,
you might notice that we have placed a list of people
right next to the main results.
This is a new we're adding in Microsoft Search.
The rationale behind this is when we talk to our users,
when we look at the common search patterns,
we see that people often use different signals
or connections from their work
to navigate their organizational content.
And one such cue that's commonly used by people
is actually people.
We tend to recall things by, for instance,
who shared it, who was working on this or presented it.
And in this case,
I see that all of them have contributed to the topic Mark 8.
But if you wanted to dig into say, Emily's work,
I can select her from this list.
And now I'm in this mode, which is focused on Emily's work.
Using this people centric search pattern,
I can zoom in on a person to view,
explore and search the enterprise graph around them.
I can refine this rule as I wish.
I can use filters.
And I can also define the query here.
So Emily, I see that she's a budget analyst.
Maybe I'll,
I'm interested in seeing what she has been writing
about budget lately.
Great, now I get new results.
Again, focused on Emily's work,
but this time with a different query.
We have placed the key profile information right here.
I can easily contact her or contextualize who she is.
I can also use this links at the top
to understand more about the person.
In this case, I can see Emily's skills,
expertise, project she is working on,
and I can place her in the organization
and seek other information.
I can get to the same experience
directly from the search box as well
Say I search for Alex and from the auto search us pane,
I select Alex from the people's suggestions.
And I select that.
And now I'm in the same mode,
but this time focused around Alex's work.
These are the same type of peoples cars
that you're familiar with from Office 365,
in a way, we are combining the power of Microsoft Search
and people experiences to give you the right tools
to search with confidence.
Before wrapping up this section,
just wanted to emphasize that all these features
that we just went through from SharePoint homepage,
should be available in your SharePoint home site as well.
So this is the home site of Contoso Electronics,
and I should have the same functionality
from this end point as well.
For instance,
if I'm able to find a warehouse from the home site, I should
have the same functionality
when I'm in Microsoft Search in Bing,
and when I'm searching in Office at Con.
So to summarize,
we just went through a bunch of Microsoft Search features
that we are adding
to the company wide global search endpoints,
where you can get personalized results
from content across the organization.
And we also highlighted the new
people-centric search capabilities
and there's improvements in filtering.
You can add custom filters,
you can add custom verticals.
You can also bring in external content using connectors.
You can use this link to learn more about
the customization scenarios.
Let's move on to some more Microsoft Search features.
We are adding in SharePoint sites.
Right, going back to where I left off,
I'm going to find a site that I want to visit
from the search box in office.com.
Let's see, it's called communications.
This looks like the right one.
This is a SharePoint communication site.
It's a site associated with a Global Marketing Hub site
and you see the hub navigation at the top here.
So whenever I search from here,
my search box is contextualized to this site.
And by default,
I will get results from just the site
rather than the whole organization.
But what's new here is that,
is this dropped on that we have added in a search box,
using these links, I can either broaden my search
to all associated sites of this hub,
or I can broaden it all the way
to the whole organization as well.
So here I have results from the communication site.
And from this results page,
in addition to the dropdown that you just looked at,
I also have these links at the top
that I can use to expand my search.
So this gives me a great tool to broaden my searches
to the required level, either to the help level
or to look in the whole organization
and search with confidence.
KEREM YUCETURK: In SharePoint sites,
document libraries and lists
are some of the most frequently used features.
And in these scenarios,
Microsoft Search is there to help.
Here I am in a document library in a different site,
and I can see the search box on top of my page.
When I click in it, I can see that I'm actually searching
across the current library,
but I can use this dropdown to change where I'm searching
to current site or the whole organization.
If I go into a folder in my library,
this happens to be a folder that's connected
to a channel in Microsoft Teams.
Now my search is scope to that folder.
So if I do my search,
I will get back my results for the items that matched
the content or the file names in that folder.
I can use this link to go up a level
to search across the whole library,
and even use this link to further expand my search
to all items in this site.
Now let's take a look at a list.
So here I have a list that shows
the upcoming bills for Contoso,
and it has some nice column formatting
applied to it as well.
And Microsoft Search is in the same location
that I started in the doc...
as I started in the document libraries.
When I click on it,
I can go ahead and search for something.
And anything that matches in that list
is going to come back as a search results.
Along with the column formatting
still applied to the search results.
And if I click on this link,
now I can see all of the items that match across my site.
In addition to the list items, I can see files,
new stories, et cetera.
And with one more click,
I can expand my search to my whole organization.
We just saw how Microsoft Search
is present in SharePoint sites,
letting you search in the context of that site,
including in lists and libraries.
We also saw that if the site you are in
happens to be associated with the hub site,
how you can easily search across all the sites in the hub
or the whole organization from where you are.
Using the dropdown in the search box
and the links on the search results page,
I always know where I'm searching
and how I can look broader
if I don't see what I was looking for in that location.
Finally, let's take a look at OneDrive for business.
OneDrive is the app for all your files,
wherever they may be.
And Microsoft Search lets you find
the content you're looking for
across all of the files and folders you have access to
using the search box in OneDrive.
In OneDrive, when you do a search like this,
you get results from all of the organization
in a way that's personally relevant for you.
So these items coming back, maybe in your,
from your personal drive
in a folder that was shared with you in someone else's drive
in a library in a SharePoint site that you're a member of
or shared in a Teams channel that you happen to be in.
I can see where a result is coming from
in this updated location column.
And I can even select the results
and jump to that file location If I choose to.
If I know what I'm looking for is in my drive,
I can use the drop down in the search box
to change where I'm searching to only look there.
If I'm browsing your folder,
let's go to my files.
We find this special project folder.
When I do a search,
it is actually scoped to that current folder.
And it will bring back results
from any sub folders in that folder,
as well as anything that matches in that folder.
Now I can use the links here again to go broader to my files
and to all files across my organization.
Another way to search a specific location
is to use the shared libraries.
If I click on the library that we were just on earlier,
I can see the same library set up with all of its columns
in front of me and I can browse to a folder,
and the dropdown in the search box
lets me know where exactly I'm searching.
So now I'm doing the same search
directly from within my OneDrive and getting back results
from all of these locations directly where I am.
To summarize, OneDrive is the app for all your files.
And Microsoft Search is there to search across these files
wherever they may be.
And now you can search a specific folders
or shared libraries directly
using the dropdown built into the search box.
If you're on the Go, SharePoint on OneDrive mobile apps
also have Microsoft Search built in.
Just tap into the search box in these apps
and find the results that you're looking for.
If you want to learn more about Microsoft Search,
we have more videos available,
go to the Tech Community and find Microsoft Search
to access all of this content.
And follow us on Twitter at Microsoft Search
for latest search announcements.
Thank you for watching.