Hey,
this is Camille from Nuts and Bolts Speed Training and this is a short tutorial
for two ways to add a watermark or a confidential stamp in your PowerPoint
presentations.
And I'm not just going to show you different ways to add a watermark to your
presentation.
I'm also going to show you a few troubleshooting tips to make sure that they
appear properly when and how you want them.
And the first thing that you need to do before you even think about putting a
stamp in your presentation is you need to ask yourself a couple key questions.
And the first question you want to always ask yourself is,
do I want this stamp to appear on every single slide in my presentation or just
on one or a few?
That will determine where exactly you place it.
And the second question you want to ask yourself is,
do I want to be able to edit the stamp down the road,
make changes to it without having to start all over from scratch?
So let's go ahead and start adding our stamp to our PowerPoint presentation and
I will answer each one of these questions as we go along and show you the
different ways to approach it.
So here in PowerPoint,
I have a presentation here that I want to add a watermark too in the background
that is behind all of my content.
And to do that,
we need to go into the slide master.
There are a couple ways to go into the slide master and we show you some of the
hidden shortcuts for how to do that in our video that you can see here up on the
screen.
Uh,
so check that out if you want to see how to do that.
Otherwise,
the normal way to get to the slide master is to go to the view tab,
click on the view tab,
select slide master.
You'll jump right into this slide master area here and you'll know that you are
there by the slide master tab here.
That's open.
Uh,
now the question that we first asked ourselves,
do we want the stamp to appear on all slides or on just a few or one slide,
will determine where exactly we go once we're in the slide master view.
So if you want your stamp to appear only on one particular slide,
then you need to just make sure that you're down here in one of the child
layouts rather than the parent layout,
which is the very top one.
So if you know that you want to have your stamp,
for example,
appear only on this type of content slide,
then just stay here.
Stay exactly here with this,
uh,
selected.
Otherwise you can click through and select,
go to the exact place that you want to be in.
If you want to have the stamp appear on multiple slides,
you'll have to do this again for each one of these slide layouts.
Now,
if you want your stamp appear on every single one of your sides,
I highly recommend that you come up here to the parent slide because that will
dictate what appears on all of your slides and you only have to worry about it
in one single location rather than multiple.
Okay?
So once you know that you're in the right place,
you can start adding your watermark or your stamp.
And there are two ways to do this.
You can do this by adding text or by adding an image.
And I'll show you how to do both.
Let's start with text.
So to add text to your side,
you will go up to the insert tab,
select textbox,
and just drag it in.
Okay,
I'm going to type in the word Draft,
and then I'm going to make this a larger size.
Let's see what 36 looks like.
Uh,
maybe I'll make it a bit bigger.
46 then what I'm gonna do is I'm going to center,
so Control E to center,
the text to the middle.
Then I'm going to change the color of the text.
I'm gonna make it a lighter gray.
I want to make sure that it's not too stark,
so I can still see the content in the slides.
So maybe I'll choose this color.
Um,
then what I'm gonna do is I'm actually going to orient this to the side and
let's just say actually that for this one we'll make it a lot bigger.
So I'm just going to grow this text.
We'll just assume that we're going to have one word here as our stamp.
Drag it and place it roughly here.
You can align it with your alignment tools if you like.
Now the last step to make sure that you do is to send this to the back.
So we want it to be behind the two placeholders here.
So I'm going to go to the arrange tool and select send to back,
send to back here.
We'll make it go all the way to the back now because we have a,
um,
a background shape here,
we'll need to actually send this one also to the back so it goes even further
behind.
So send to back and there you have it layered perfectly.
Okay.
So that's how to add text to your presentation as a watermark.
And to do the same thing with a picture.
Let me just go ahead and delete this draft text.
Um,
you can paste in any picture that you like.
I actually want to have my logo as the,
as the watermark here.
So I'm going to copy and paste it in.
So I get a duplicate of it.
I'm going to grow it,
make it very large,
place it around here.
Then I'm going to angle it about this like so,
and then I'm actually going to change the coloring of this image directly from
the picture tools,
format tab,
select color.
And I'm going to pick this wash out effect so it kind of fades in.
You can also choose,
I like this,
uh,
this one here,
the light gray background two color light.
Um,
and the same thing that we're going to,
we did before.
We're going to do again,
we're going to send it to the back.
But this time,
a faster way is to also select the slide background and send to back.
And together they'll go all the way to the back.
Let's do that again.
Send to back.
So now you have your two placeholders that are sitting above your background and
your watermark.
And now if we go into the normal view,
we close out of the slide master view.
You'll see that the logo is behind every one of these slides and you'll see that
is correctly placed behind the content.
So remember our first question was,
do we want this?
Uh,
do we want the watermark to appear on every single slide or just a few?
We've already answered that.
The next question was,
do we want this stamp or watermark to be editable?
So if I go back to the slide master view,
you'll notice that,
um,
the stamp along with the text that we had placed earlier is still selectable
here.
And you can make,
continue to make edits to it.
You could change the color,
you could do anything you want to it.
So it's still editable.
What if you actually don't want a customer or a client or a user of this
template to be able to edit the stamp or the watermark or you want to make sure
that nobody accidentally moves it because that always happens in some
situations.
So there is a way to do that and let me show you.
And the way to do that is to actually place the stamp or the background image,
um,
as a slide background.
So to do that we're going to right click,
select format background.
And you can do this by the way,
also in one of these parent layouts if you only child layouts,
if you only want it to appear on certain slides,
um,
you'll notice here that currently the background is just a solid fill.
It's just white.
Um,
what we're going to want to have is to have the um,
the stamp as the,
as the background.
So there are a couple of ways to do this.
One of the ways to do this is to select all the content that you want to have,
appear on the slide background and copy it to your clipboard.
Let me show you exactly how that looks in my situation.
I have two elements here that I'd like to keep in the background,
so I'm going to select my watermark and holding shift.
I'm also going to select these two background elements and I'm going to do is
I'm gonna hit Control C to copy them.
I copied them now they're on my clipboard.
If I go to format background and change the background from solid fill to
picture or texture fill,
I get the option here to select clipboard.
I'm going to select clipboard.
It doesn't look like anything has changed,
but if I zoom out here really quickly,
select my watermark and my background elements and move them off to the side.
You'll notice that they have been pasted in and they are now technically the um,
background of my slide and I cannot edit them.
I cannot click on anything that's here in the background,
which makes it great.
If you want to make sure that nobody can change anything about,
um,
something like a confidential stamp or a logo that's on the background of your
slide.
Now you can go back into your background and change it to a different look,
but you can't actually edit it now that it's here in the background.
Now you can do this with text,
the same thing applies.
Um,
one thing to note,
if you don't have a background element like I did that you selected along with
everything,
what I recommend doing,
because let me show you what happens if you only select,
uh,
select your logo.
I'm going to hit Control C to copy my logo.
I'm going to format the background,
select clipboard.
You'll notice that the entire logo,
this image here is stretched to fit to fit the entire slide.
And you get no background color,
which is possibly not what you want to have.
So what I would recommend doing is to insert a rectangle,
have it be at the size of the entire slide.
Uh,
make sure that 7.5 by 13.33,
if you're in 16 by 9 format,
then format it however you like.
Maybe you want it to be white,
uh,
and then drag your logo on top of it to make sure it's on top.
We need to bring it to the front.
And then I'm going to position it however I like.
Select them both.
Hit Control C to copy,
go back to format your background clipboard.
Now if I move these off to the side,
it should be positioned correctly.
So there you have it.
Those are,
um,
that's one way to using the clipboard,
paste in your watermark into the slide background that it's not editable.
Now another way to do that is to actually save,
uh,
save your watermark as an image.
So let me show you really quickly how to do that as well.
So you can select everything you want to have in your watermark.
In this case,
I want to have the background element and my logo.
So I will select all three elements than I will,
right click them and select save as picture.
Um,
and then you can rename it to whatever you like.
Let's just call it watermark for now.
Hit Save.
And then when you go to format your slide background,
instead of choosing clipboard,
you can choose file and then go and find your image in this case watermark
insert and it will be pasted in as a slide background.
It works exactly the same way as a clipboard.
You can't edit it or do anything different to it.
However,
it does mean that you have a copy of it saved on your computer somewhere that
you could potentially edit down the road.
Now you may also be asking yourself,
well,
what if I want this logo to appear more than just once?
Or what if I have,
let's just say I have some draft text that I want to have appear,
uh,
multiple times throughout this slide instead of just one time.
Well,
let me show you how I would go about doing that.
Um,
the first thing I would do is I would make all these edits and you can do it two
ways.
You can either do it manually yourself.
Uh,
let me just shorten this by duplicating Control D and then placing,
placing multiple versions of the text or of the logo onto your slide whoops.
And you can do this all manually and then go through the processes that I just
walked you through.
Another way to do it is actually to use the slide background options that we
have.
Tile,
a tile as pattern.
So what you can do is actually,
um,
let's make an image.
So I'm going to resize this.
Uh,
I'm going to position this as such and resize this rectangle here and let me
just make sure that um,
the text fits in perfectly.
So I'm going to zoom in,
make sure that there is no edge,
I'm going to align these align to center and align to middle.
Now
that this is all perfectly positioned what I'm gonna do is I'm going to select
both,
hit Control C on my keyboard to copy them,
and then I'm going to format the background.
Let me actually zoom out so that we see it properly.
Now that it's copied onto my clipboard,
if I format the slide background to clipboard,
you'll notice that this draft gets pasted in.
Um,
that's not exactly what I want.
So what I'm gonna do is I'm just going to select this little option here that
says tile picture as texture,
and then this image is actually going to be duplicated multiple times throughout
the presentation and you can actually adjust the offsets here if you want to
make them a bit smaller.
So maybe you actually want to make them 50% make sure you do it to both so it
doesn't warp 50% that actually makes it smaller.
You'll notice there is little bit of a gap between these,
so feel free to play around with those with the sizing of your rectangle or with
the offsets.
I'm just going to Control Z to undo that.
So it goes back to 100%.
It's not Control Z'ing let's just do it manually,
100%.
And that's exactly the size that you created,
the image of duplicated across your slide.
And you can obviously do the same thing with,
uh,
with your image.
If you now go back to the normal view,
you'll notice that your slide uh,
we've got all this that we've added so we can delete this,
uh,
back in the,
in the back in the slide master view.
But you'll notice that your slide,
um,
has the draft in the background duplicated across and you cannot make any edits
to it.
Now the last thing to point out here,
if you go through all of these slides,
you may notice that one slide such as this one doesn't actually have your
watermark appearing on it,
even though you placed the watermark on the parent slide in your slide master.
Uh,
it looks like it's going across all of them except,
Oh and this one is also not displaying it.
So this might happen to you and one thing to keep in mind is uh,
is your,
the way that your template and your slide masters are set up.
So if I go to the view tab,
select slide master,
you'll notice that this layout actually is uh,
is different.
Uh,
these two,
both of them are different from the one set up here in the parent slide.
And that is because,
um,
this slide,
these,
both of them have this little feature here that's been selected,
that is hide background graphics.
So if I uncheck this,
you'll notice if I move this,
that the draft draft text appears again.
So let me hit control Z to undo.
So this is a feature that you want to keep in mind that that may happen.
The,
both of these slides have this selected and the reason that it has the selected
is that it,
you want that,
this layout to look different.
You don't want it to have the footers in the logo perhaps.
So that means that anything you put here in the background,
uh,
will actually be null invoided on this slide.
So that's just something to keep in mind for those slides and why your watermark
may not appear.
Another thing to keep in mind is,
uh,
when you're here back in the normal view,
you can always override your watermark by changing the background,
the slide background again.
So for example,
in this situation,
if I format the background for this particular slide,
I'm currently,
it's set to what I,
you know what I set on the slide master,
but you can actually just go back to a solid fill and it won't affect the slide
master and it won't effect any of the other slides in your presentation.
And that's just one of the few ways that things that you edit in your slide
master can affect the things in the normal view.
And,
uh,
if you need troubleshooting help with having your slide numbers appear properly,
even if you've been using PowerPoint for decades,
there are some funky little features that happen and commands that are selected
that affect how your slide numbers appear.
Check out this video here on how to troubleshoot all of your side numbers in
PowerPoint.
So that was two ways to add a watermark or a confidential stamp,
uh,
to your PowerPoint presentations.
And if you want to learn more about how to create custom PowerPoint themes and
custom PowerPoint templates,
check out my playlist here on YouTube where I talk about the exact steps that I
take to build a custom PowerPoint template from scratch.
If you found this video helpful or if you have any questions about what I
covered or any questions about PowerPoint whatsoever,
please type them into the discussion area down below and we will answer any
questions that you have.
If you thought this video was helpful,
please give it a thumbs up,
down below and subscribe to our YouTube channel so you can hear about the latest
tips and tricks that we share about PowerPoint.
Thanks so much for watching.
This is Camille with Nuts and Bolts Speed Training,
and I will see you at happy hour.