here's how to use google calendar
use the clickable sections below to skip
through different parts of this tutorial
first launch your web browser and google
calendar
to do this click on the dotted square
icon in the top right hand corner
a drop down menu will appear displaying
different google apps
click on calendar if you're not already
logged into your google account you'll
be prompted to do so
enter your login details here if you
don't have an account already you can
sign up for one for free
on google.com you can also reach your
calendar directly by going to the web
link
calendar.google.com on the screen you'll
now see your calendar for the week and
all your events
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to add an event to your calendar
double-click on the day when the event
will take place
a window will appear first give your
event a title
this will be the main piece of
information you'll see displayed on the
calendar
let's say we've just booked 10 workout
sessions
underneath the heading confirm the date
and time of the event by selecting the
correct event duration
if an event is taking place all day such
as an anniversary
you can click the all day option here
your event should automatically be set
to does not repeat
this would apply if the event is a
one-off and only takes place once at
that specific time and date
in this instance we want this event to
be every morning before work
click on the drop down and select the
appropriate setting
you can choose other settings by
selecting the custom option
for example if you only want to train
monday to thursday you can unclick
friday choose when a repeated event ends
by clicking one of the three options
below ends in this instance
we've booked 10 sessions click on after
and then select 10 occurrences you can
also select the date when the event ends
by choosing on
and then the date you can add location
details to help attendees find their way
using gps
start typing in the location and google
maps will recognize the full address
click on the correct suggestion to add
to the event
when your guests click on the location
they'll go straight to seeing the
location on google maps
you can choose when you want to be
notified about your event click on
notification and then select
email if you'd prefer to be notified by
email rather than receiving an alert
then select how long before the event
you want to be notified
you can add more notifications by
clicking add notification
if you don't want to be notified at all
press x
you may want to show people you're busy
if you're creating event for other
people
to do this make sure busy is highlighted
and then select
default visibility to choose public or
private from the drop-down menu
we'll keep this to free in this box you
can add all the details you want about
your event
you can also attach additional documents
using the paperclip
icon
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you can change the way you view your
calendar to focus on what you want to
look at
to view your calendar monthly click on
the week icon and then select
month from the drop down your events are
shown on your calendar at the time they
take place
the interview with sarah little is
taking place from 4 to 5 p.m
if an event is taking all day it'll be
shown at the very top of the day
on the monthly view these events will be
highlighted instead
on your calendar page on the left you'll
see the month you can scroll through the
different months by clicking on the
arrows this won't change the main
calendar view
to change the main calendar view scroll
through the arrows at the top of the
page here
you may only want to see the events you
have coming up click on the calendar
view drop down button again and select
schedule in schedule view only days with
events are listed
you can also search for an event in your
calendar type on the
search icon and then enter a keyword
such as a location or a guest
and the event will appear in the drop
down below at the bottom of the page
you'll see
my calendars these are calendars that
you have created or added from the
google suite account
other calendars show calendars that have
been added from the google suite built
in
to hide or show a calendar click on the
box beside it
color coding helps organize your
different calendars
to change the color of a calendar hover
over the name and then click on the
three dots
you can then select a color
when creating an invite in google
calendar click on the add guests bar
and then type in the email address of
the person you want to invite to your
event
if you've sent them an email before on
your gmail account
their address will pop up automatically
when you start typing them in
you can also type in an email from
scratch once you've added all your
guests click
save a pop-up will appear clicking send
will send your guests a notification and
ask them if they'd like to add the event
to their calendar
if you don't want to notify them choose
don't send
to edit an event that's already been
created click on it and you'll see a
pop-up appear beside it
this will summarize all the important
information about your event
click on the edit event icon and then
you'll be able to change the details
you can also double-click on the event
and you'll be taken straight there
once you've made your changes if the
event is recurring a pop-up will appear
you can choose to apply changes to just
the event you've edited
or to the others as well select this and
following events
to update your future events in the
series or select all events to also
update ones that have already happened
decide whether you want guests to be
notified if you make changes to the
event
we'll choose to notify them with a
personalized email message and clicking
send
to delete an event click on it in the
calendar view and select the
delete icon it will then be removed from
your calendar
you can choose the same options as
before if it's a series of events by
deciding whether to delete the entire
series of events
or just the one you're editing when
editing an event you can also choose
more actions and then delete from the
dropdown menu to remove it
create calendars to share with your team
so everyone can see them at any time
to create a new calendar click on the
plus sign next to
other calendars you'll see a drop down
of options
you can create a new calendar or add one
that already exists
we'll create a new calendar start by
giving the calendar a title and a
description
below you can set the time zone for your
calendar
to finish click create calendar a
notification at the bottom will confirm
that the calendar has been created
you'll also see it appear on the left
side under settings for my calendars
click the calendar on the left side and
more setting options will appear
under the calendar settings tab you can
share your calendar with others
add their email addresses by clicking
the add people button below
share your calendar with specific people
add your teammates and they'll be sent
an invitation to your new calendar
you can also share your calendar by
sending them the web link from this page
you