and now we will learn how to use the deposit detail report it's mostly used when you edit a
deposit the deposit detail is a report that shows every deposit that you ever made into every bank
account since the creation of the file it shows the specific payments and receipts that have been
deposited from undeposited funds it will help you edit a deposit now let's just take a quick look
at the report itself if you click the reports area and you click all reports make sure that
you don't have to click it again on the left you can go down to review sales and I know that it's
a little unusual that a deposit report would be in review sales but it does relate to sales and
after you click review sales for this category of report go all the way down to the bottom
center and you can click on deposit detail now of course the date range that it defaults is
the current month to date however it's best to click all dates and then click run the report
now this is showing every deposit to every bank account since the beginning of the file if you
put all dates for the time period now in order to get the deposits or to see the deposits that
we made in the recent video you would have to scroll all the way to the bottom now here are
the last two at the bottom and these are the ones that we made in the previous video notice it has
three money amounts rather than one for example the February 28th it has the total as a positive
number and it has the individual items as negative numbers we can see the deposit by double clicking
right here on the word deposit and we can see exactly what we put he there are the two items
and we can find out the details of what they are and here is the total okay if we close this out
we can look at the deposit the deposit before that here are the two items in negative and you can see
the positive number is the total deposit click on the deposit for February 27 and you can see more
detail about the two specific items that were deposited on February 27 now let's take a look
at these other three deposits here these other three deposits were from the video before that
when I was showing cashback this is the deposit and this is what it looks like when you get cash
back it shows the total deposit and it shows the individual items that were cash back this was the
income you earned these were the two expenses this is whom you earn the income from these are
the vendors whom you pay to and this was the total deposit and I could click on it and take a look
same thing about the deposit before that and so on however if you keep going up you will see on the
deposit report payments and sales receipts well why would you see payments and sales receipts on
a report that's clearly marked deposit detail any payment or sale receipt on this report was money
that we received that was directly deposited into the bank account let me show you if I click a sale
receipt as a loan deposit on this report you will see that this was deposited directly to cash and
bank and not to undeposited funds same thing with this payment for an invoice when Betty paid us for
an invoice payment this payment was paid directly into the bank account and not put in undeposited
funds so we closed it out so that explains why individual payments and individual sales receipts
are sometimes listed on the deposit report but if it says deposit you can bet that there several
receipts or payments together in one deposit now it's very easy to remove an item from the deposit
open the deposit remove the checkmark next to the item that should not be a part of the deposit the
item will then appear as available and added to future available to be added to future deposits
and it will immediately be put back in undeposited funds to add an item to a deposit open the deposit
that you want to add the item to find the item by looking at the ones that are still unchecked and
then place the checkmark next to the item you want to add so I'm going to give you a simple
example of both removing an item from a deposit and adding an item to a deposit here is the simple
example let's remove check number one seven nine one seven from candy from the February
twenty-seventh deposit well that's very simple the report shows us the February 27th deposit
that's these numbers of candy when I click the deposit I can see there are only two items that
were deposited on February 27th and I want to remove this I want to tell QuickBooks this was not
deposited with the February February 27th deposit well all I have to do with click this check mark
and this 1400 will go back to undeposited funds undeposited funds is empty right now but if I
remove the check mark and I click Save and close you can bet then when we go back to the report
you can see February 27th no longer has that check it only has $1,000 look let's take a look
at the February 27th deposit you can see it only has one item this thousand dollar check and this
other item is sitting here available to be added to this or any other deposit I also would like you
to take a quick look at the reports and I'd like you to see our trial balance for a moment at this
moment you can now see that undeposited funds now has the $1400 where as a moment ago undeposited
funds was empty but once we remove the check mark and we take out of a deposit it goes right back
into undeposited funds now let's add that check number one seven one seven to the February 28th
deposit well that's just as easy here we are back at the deposit report running for all dates and go
to the bottom that makes it easy to find the February 28th deposit if we click to open it
up what we will see is the deposit that we made and as you can see these are the two items that
were on the deposit when we made it on February 28th and what QuickBooks is showing is any extra
items and undeposited funds that are lying around and not yet deposit it like this check number one
seven one seven so a moment ago we took it out of a previous deposit so any other deposit that we
open up will show the ones that were deposited and anything that's not yet deposited why does
it show it that way because all you have to do is click the check mark and congratulations you have
added that free item to this February 28 deposits save and close now when we go back we can see that
this is the new amount and the new details of the February 28th deposit and that's what the
February 27th deposit looks like but let's not leave it this way let's correct it before our
final exercise well that's very simple go back to the deposit that you add it to and you remove the
check mark to say this is not really part of the February 28th deposit save and close and now we
can reopen the correct deposit for February 27 and we can add it back to where it was save and
close and our numbers are correct and now you can manage any issue regarding bank deposits