and now we will learn how to record sales receipts with our QuickBooks Online app
sales receipts are appropriate to create when you get paid immediately when you're out on a
job it's exactly like making an invoice when you physically record it into the quickbooks
online app for example let's imagine on June 4 the owner did 11 video hours for Alan and then
Alan paid us upon completion with cash to record a sale receipt first tap from the main menu then
tap next to the word sale receipt when you tap the plus sign you're getting the window for a new sale
receipt tap the date okay now I'm filming this on Tuesday August 1 so I have to go back 2 months to
June of 2017 tap the number 4 and now that I'm satisfied with the date I tap ok so the date is
June 4th now the customer is Alan Darby so I tap for the customer tap Alan RB ok very good now he
paid us how did he pay us in this case let's just imagine he gave us cash that's ok we'll leave out
a purchase order number and sales rep because they are irrelevant and adding items to a sell
the seat is exactly the same as adding items to an invoice tap the plus sign next to the word add
item now in this case the item is video so choose video now again the quantity default is 1 we have
to tap in that field to get the cursor with the numbers and it's really 11 now again to save the
quantity field we can tap in any other field so let's tap in the rate field so that you can see
quantity has been saved and you can see the amount was then multiplied by the rate once we save the
quantity exactly the way it was when we did an invoice now again you have to type tap the back
button on what it whatever phone you have that brings you back and now that I'm satisfied with
the quantity in the rate and the amount I cap add to add this item to the sale receipt okay
now push up and of course if there's any other memo you want to add you can tap type in the memo
push the back button to save that field and when you're completely done come back up here to the
top and tap Done congratulations you just entered your first sale receipt you can add both items and
accounts on-the-fly on the fly means you can add the item to the items list at the exact moment
that you are recording a sale receipt to add a new item however you must also add an income account
to your chart of accounts now it is assumed you know what this means and can do these things in
either QuickBooks Online or QuickBooks desktop if not you can watch those videos right here on this
very website for example let's imagine on June 5th holding the owner was offered $50 from candy the
customer to adjust the light balance of another videographers camera he noticed this comes up a
lot he can add both the item of service and the income account at the moment he records the sale
receipt now let's enter the June 5th sale receipt and we will enter the item light adjustment and
the income account income from light adjustment we will add both of those things at the moment
we record the sale receipt let's tap the main menu for the sale receipt scroll down tap the
plus sign that we're going to make a new sale receipt in this case the customer is candy so we
choose candy we tap the date and we put in the date just like we spoke about before satisfied
tap ok now scroll down to where it says item now when we tap the plus sign for item you see light
adjustment is not on the list but anytime there is a plus sign in the top right of any list that
means you have the ability to add one of those list items to the list so I will tap the plus
sign accordingly now it's asking for the name of the item and I'm going to tap here so I can get
the alphabet light Li G H ute light adjustment ad J light adjust okay so now I have the name of the
item now the rate is 50 dollars each so we have to cut tap into the rate actually you have to hit the
back button in your Android phone to save the text and then tap Done okay account name is required to
thinks we're saving it on tap now it will let you tap in the rate and the rate will be 50 dollars
each adjustment now go back okay now account there is no account right now in our chart of accounts
called income from Lite adjustment we have to add that ourselves so we have to tap right up here
where it says create income account tap the name of the account we have to tap in the field and
we had typed the word income see income from L my excuse me got to go back a little L let's go back
I can't really type L I G income from lights a D J adjust income from light adjust so income from
light adjust will be the new income in the chart of accounts let's tap the back button to save that
now we can click done now we have the new income account and we have the new income account and the
chart of accounts and now we're back at the item and we can click top done and save the item and we
did that at the right in the middle of the sale of a seat so now we have light adjust and relieve the
quantity as one because he only did one for candy on June 5th he just adjusted the lights tap add
and now we're back at that we added the new item to the sale receipt 1 times 50 and now the sale
the feed is done tap Done and that sale received gets saved like anything else and if you were to
look in your chart of accounts or your profit and loss after this transaction you will see you have
50 dollars of income specifically from income from light adjust now let's prove that let's tap the
back arrow on the top left let's go view profit and loss okay let's tap report and as you can see
you now have $50 income from light adjustment and that sales receipt can also be found and edit from
your activity list now there's just a couple of other things you should know about sales receipts
first you cannot record a sale receipt directly deposited to the bank with the quickbooks online
phone app any receipts you record with the app must go into the undeposited funds account however
one solution is that after you record it with your phone you can log in from a computer and record
the deposit from undeposited funds into the bank so that is an extra step after you get home or log
into a computer later after recording it on your app at the moment you get paid another solution is
you can match the receipt to bank feeds when it clears the bank so for solution number four you
won't have to log in from a computer just record the receipt on your phone and then if you're using
bank feeds you will notice the receipt clears the bank if it's directly deposited into the
bank and instead of recording it you can match it to the receipt that you made in undeposited
funds and I do promise I will be demonstrating this during the bank fees section of this course