hello my name is Erin and in this tutorial I'm going to demonstrate
several ways to set the status of comments and markups in Acrobat DC.
But first, I'd like to offer a quick review of an important difference between
editing in Adobe Acrobat and editing in Microsoft Word.
When you accept or reject a mark-up, also called an edit, in Microsoft Word, you are
making that change within the document. However, when you set a mark-up or
comment has accepted, rejected, canceled, or completed in Acrobat, your not changing
the document itself. Instead, you're leaving a notation that tells the other
people involved with the document what you think about the proposed change or
any action you plan to take or have already taken. So in a sense, the mark-up
tools in Acrobat are like copyediting marks on paper. You still have to
manually make the proposed changes in the document. Therefore, you should always
work on a secondary copy of the document when using acrobats comment and markup tools.
Now, let's jump to the tutorial.
To set the status of an individual comment or mark-up in the text,
right click it, select Set Status and then choose accept, cancel, complete, or reject.
The default status is always none. If you have multiple comments or mark-ups
requiring the same status, you can save time by setting them simultaneously.
Please note that the following steps are for Adobe Acrobat DC running on Windows.
Begin by selecting the first comment or mark-up in the text that you want to set
the status for. Then, press the Ctrl key as you select the other comments or
mark-ups that require the same status. Once you've selected them all,
right click on one of them, select Set Status and choose the status that you want.
You can also set the status of an individual comment or markup in the
right-hand pane. If your right-hand pane is closed, as mine is right now,
right click on any comment or markup and select Show Comment App
to reveal the pane. Then, right click on any comment or markup,
select Set Status, and choose the desired status. If you have multiple comments are mark-ups
requiring the same status, select the first comment or mark-up in the comments
list in the right-hand pane, then press the Ctrl key as you select the other
comments and mark-ups requiring the same status. Alternately, you can select a
consecutive group by selecting the first comment or mark-up in the group, pressing
the Shift key, and then selecting the last one in the group. Once you've
selected them all, right click on one of them, select Set Status, and select the
status that you want.
When other reviewers open the shared document, they will see your replies and
any actions you have taken. For example, if you set the status of a strikethrough
as accepted, the other reviewers will know that you agree that the content in
question should be deleted. But if you set a strikethrough as completed, the
other reviewers will know that you intend to or have already manually
deleted the content in the original document. If you'd like to see the
tutorial we've just covered in written format, you can visit my corresponding
blog post linked in the Show More section below. And please subscribe for more
tutorials on copyediting, writing, and document software.