Hey Drop services welcome back to
another video today we're going to be
talking about whether you should be
working harder or smarter and if you
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in this video we're going to try and
answer the question should I work harder
or smarter I'd be your thinking Lance
that seems like it should be a
no-brainer so let's take a look no
matter what job you have or the industry
you're in there will never be enough
hours in the day to get everything done
and as a result you might constantly
feel like you're always behind and
that's just not good for your
productivity or your health think of it
like this if you're not thriving neither
is your business most people think the
answer is to put in more and more hours
work more and make more right it sounds
like it should be some kind of simple
recipe but just because you're putting
16 hours a day into your business
doesn't mean you're going to be
successful and it definitely doesn't
make you more profitable it's about what
you're actually doing with your time and
that's kind of obvious right it may seem
obvious but a lot of people including
myself focus on how much work are doing
rather than thinking about how they
could actually work more efficiently
there's a lot of smart people out there
researching this and it turns out that
increasing your work hours in a given
week can actually decrease your
productivity so when it comes to your
own business that work more make more
mantra isn't even true working smarter
involves asking yourself questions like
can this be done quicker or can this
task be automated to a virtual assistant
or even does it have to be perfect is
this a task where it could be good
enough just fine if you're working
smarter from the beginning you'll bake
this into your entrepreneurial mindset
and over time achieve far greater
results than your competitors here are
10 simple tips to help you focus on what
really matters and work smarter number
one focus on the most important tasks
let's say you have a major new project
that you have to start working on like
most people you'll probably start
thinking about all the thousand
different things you're going to have to
do and it starts to produce a huge to-do
list that's gonna make you feel
overwhelmed having a huge to-do list is
actually counterproductive and will make
you lose focus
why because you won't be prioritize
the tasks that are actually key to the
project success ideally what you should
do is keep your list to say three to
five key tasks each day and prioritize
them in order of importance don't
overthink the prioritization though
because that takes time and causes
stress if it's not in your face obvious
just randomly assign them one two three
four five and move on
awesome so now you've got your list for
your day to knock off the three to five
items so focus on one task then get it
done and move decisively to the next one
and you'll reduce your stress and become
much more productive and trust me on
this you'll be mind blown by how
productive you can be when you focus on
one specific task for third or fifth of
your day rather than being all over the
show trying to cover everything so
number two measure your results not your
time this means don't focus on how long
you spend doing something focus on what
you actually achieve in your time on it
one way to measure results instead of
time is to create lists of things you
have actually completed during the day
and across the week and you can say done
or completed and having that list is a
great way to keep track of what you're
actually achieving especially if this
involves physically moving tasks from
to-do list to a completed list with
poster notes or something like that by
keeping a completed list you'll feel
more motivated and focused since you can
actually see what you're accomplishing
each day each week and how this gets you
closer to your overall goals and
everyone has those times in the day we
are in the zone you feel super energized
keep track of that and prioritize your
tasks to get the main tasks done during
your daily peak times finally a Friday
beer to celebrate the week's
achievements is also a great opportunity
to give yourself a pat on the back for a
good job done during the week and
celebrating that right celebrate your
successes big and small so number three
your attitude is so important having a
positive attitude when it comes to
working on your business is cliche but
can have a big impact on your
productivity health and well-being if
you have a positive attitude you're
going to be more likely to learn from
the opportunities and see opportunities
and grow and be successful in the future
and when mistakes and failure inevitably
occur right this is going to be way
better food than spending a precious
time and effort looking for someone else
to blame lastly having a positive
attitude will help you set high
standards for the work that you do and
all make you own your decisions and feel
great about it
so do it and number four communication
is key to working smarter when you can
communicate well with that on the phone
email or in person you'll eliminate all
sorts of problems it doesn't matter if
you're a freelancer entrepreneur or
employee this of course gonna be times
when you're gonna have to work with
other people from different professions
levels of education and language and
different backgrounds in general right
having excellent communication skills is
critical to working smarter
misunderstandings and miscommunication
can lead to having to redo work and or
failing to meet obligations which can
waste huge amounts of time money and
pull your reputation so one good tip is
to learn to stay on point
especially when communicating via email
make it sure make it clear what you're
saying and super clear what you want
from the recipient this is a real
time-saver guys as you'll reduce the
number of back-and-forth emails going
around in circles so number five Cree
hate and stick to a routine you've heard
all of this before right but when we
create routines we form habits which
when fully formed allows us to work
faster and better as we don't have to
spend much time thinking about something
we just do it for example get in the
habit of always doing your sales calls
first thing in the morning at 9 a.m.
every day after you have done this for a
few weeks it will become a habit and
you'll just do it and not spend time
getting anxious about it thinking too
much about it
online calendars and Diaries are great
too to help you learn a new routine you
can block out time each party or day for
all of the tasks that you have to do and
on the topic of calendars a popular hack
is to use one calendar for everything
business personal health fitness you're
all one person so make sure your gym dog
walks grocery shopping and sales calls
are all scheduled in and visible so you
can keep a balanced life and avoid over
committing
so okay so number six automate more
tasks it probably goes without saying
but automation of low value tasks frees
up your time and sometimes hours in a
day so you can focus on the more
important tasks that are actually going
to help you grow your business like
personal follow-ups with clients and
hiring the right kind of people famously
Steve Jobs wore the same outfit every
day and that wasn't a fashion statement
guys obviously the reason wants to
reduce the number of decisions he had to
make it takes energy to make decisions
so wearing the same outfit every day
mean one less decision he had to make
you don't have to copy Steve Jobs of
course the listen here team is that if
there are tasks and decisions that you
can automate there acquire a list of
your input or thinking time you can
focus on the more important things that
add value to your business and to your
clients okay so number seven stop
multitasking multitasking is for clowns
it's true the rest of us just aren't
designed to ride a bike and juggle a
million things at once researchers have
even looked at people's brain activity
when they try to multitask and found
that people simply couldn't execute on
more than one thing at a time well all
you end up doing is splitting your
attention really quickly between a bunch
of different things so basically doing
one task at once but only for one minute
when was the last time you wrote a
winning proposal in a minute right never
so focus all your attention on one task
at a time and nail it before moving on
to the next task so number eight take
advantage of your procrastination humans
love procrastination right we tend to
fill the time we have available with
something given the opportunity ever
been in those our meetings when it could
be in fifteen minutes but you can make
it work to your advantage by fiddling
tasks with much shorter deadlines for
example tell a client you'll finish the
project 24 hours earlier than you would
normally and you'll probably find that
it's exactly what you do so number nine
you need to relieve stress stress can
cause physical and emotional problems
you can impact energy health and mental
well-being and it adversely affects your
work performance overall and life
performance so some of the best things
you can do
reduce stress as exercise regularly read
listen to music or podcasts meditation
yoga spending time with friends and
family basically anything that makes you
happy and another tip is to plan
difficult things that you have to do in
advance so if you have a sales call
first thing in the morning and it's
causing you worry plan for it
write it down all of your key points and
practice what you're going to say it
will make you feel much more in control
writing things down which will help to
relieve your stress so it's really
important to carve out time in your day
for this it will help your business
bottom line in the long run and it
really helps overall in your life so
number 10 do more work that you actually
enjoy so in my last tip number 10 is
when you're chasing your entrepreneurial
dreams and following your passion they
will still be tasks you're not keen on
doing this is unavoidable but you can
work around it for example if you love
the sales side of the business focus on
that key your sales process in pipeline
coming and outsource the marketing tasks
or admin sites somebody else automate it
right so focusing on what you love doing
will make you more productive and you'll
get more results both personally and
professionally so what's the key
takeaway from this video sometimes less
is more
right the overwhelming evidence from
people who look into this topic deeply
for a living says work smarter not
harder that's the answer to personal
productivity and business success so
guys just to recap before I go to level
up your personal and business
productivity you need to focus on the
important tasks first always measure
results celebrate your wins practice and
level up your communication skills
create routines around your habits all
that make anything and everything you
can and take care of yourself do what
you enjoy and your productivity will
soar so I look forward to talking to you
in the next video that's the video for
today hopefully today you actually learn
something you can implement in your
business and your life and once again
like subscribe notification bell and
comment below any questions you have and
I'll answer them an upcoming video
personally and until next time
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