Hi, this is Gary with MacMost.com. Let me show you how to create,
publish, and share a public calendar from your Mac.
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So let's say you're in charge of making up a calendar. Maybe for your organization,
your work, maybe you've got a softball team. There could be all sorts of
reasons that you want to create a calendar and then publish the dates
for other people to see. Now most computers and mobile devices come with a Calendar App of some
sort. For instance on your Mac you've got the Calendar App. The same thing on your iPhone.
People that use android phones and Windows computers also have apps and a lot of people
actually just use Goggle Calendar on the web. But on your Mac you can create your own iCloud
Calendar using the Calendar App and you could publish it there. Anybody else can actually
subscribe to that if they have the right URL and then see the events on this calendar.
Let's start here in the Calendar App and I'm going to make a New Calendar and it's going to give me a
Name here. Let's go and call this something like
Team Schedule. Now I'm going to make sure it's selected so when I add New Event they will go to
this calendar. So let's say I put some dates here. Let's put one here and add a whole bunch more.
So you can see I've added these various events here and I can fill them out with
all sorts of things. For instance, add some notes
and things like that. Now the idea is I want to publish this and let anybody else, whether they
are on a Mac or not, be able to subscribe to it so that they can see this on their calendar software.
So here under Team Schedule I'm going to click on the little icon to the right.
Click there and make this a Pubic Calendar. Then hit Done. Now if I click on it again you could see
that there is a URL there. I could actually triple click it to select it or click here and set it up
to go out in an email or a text message. With it selected I'm just going to Copy it right here and
then hit Done. Now let's say this is somebody else and they get the message that the Team Calendar is
online. They could simply go to File and us the new calendar subscription here and Paste in that
URL. If they click it in a link it should do this all automatically. You could see that long URL is
there and they could subscribe. Then it comes up with the information. Here's the name. They could
decide whether or not to keep the Alerts, keep the attachments or remove them and how often to
Refresh. Also they could rename it and change the color to something else if they wanted to.
Now you could see those things appear there in their calendar.
Now any changes that are made to the public calendar will be updated
within one day, since that was what they selected.
But how about if somebody is using something completely different like for instance
somebody is just using Goggle Calendar. Well, in Goggle Calendar if you look at the
bottom here on the left there are other calendars and you could click Plus and
Subscribe to Calendar. Then when you're here click From URL. Paste it in
and Add Calendar. It says Calendar added. So now we can go back to the settings here and you'll see
it down here. Actually after it loads, it takes a few seconds, it comes up with the name right here
and sure enough if I switch this to Monthly here I could see those events fill in.
You can even see the note is there intact.
Now there's one way that Apple is really ahead of everybody else in Calendars like this. That's
the option to update the calendar within a given amount of time. So if you know there's a schedule
that's going to change often you could say update every hour and you'll be sure to get changes
soon after they happen. However Goggle calendar actually doesn't have that and people complain
that sometimes it takes days for an update to show up on their calendar. I have heard the
same complaint about using Microsoft software. So perhaps the best way to use a calendar like this
is when you know something is kind of certain and you can put the dates in there well in advance and
it's not going to change. If a change does happen make sure all the people involved know about the
change in some other way besides just posting it to calendar. But otherwise this is a really
handy way to use nothing really but your iCloud account to create a calendar like this, maintain
it on your Mac using the Calendar App. Just about everybody else, no matter what they are using,
should be able to subscribe to it and get all the information that you put into that calendar.
I hope you found this useful. Thanks for watching.