Hello everyone, welcome back to the Keep Productive YouTube channel, it is Francesco here and in today's video
I'm doing something a little bit different. I'm gonna be doing what's called a mailbox Monday
I actually stole this from other new troopers who do this and it's really just
An opportunity for the community to send in some questions
We had a few comments on the Facebook post that I posted
If you're not part of the keeper up - Facebook group
that'd be awesome to have you in that and definitely you can join and obviously send in questions anytime but I
Got a few questions, and I thought I'd share them with you
So let's dive into this video just before we dive in this video is sponsored by woven
I'll show you a little bit of a introduction to woven a little bit later
In our ad and you'll think you'll really enjoy it and you should definitely check it out
So big thanks to those guys for sponsoring our first question comes from on
Drage I really am gonna butcher people's names
I've always said this I'm not very good at names even though I've got a bloody tricky one
The first question is what to do when for whatever reason your productivity system breaks
How do you get it back on track now?
This was actually a phenomenal question because a lot of you will have this War II when they've set themselves up
maybe six twelve months down the line they struggle because their tool doesn't map to their
overwhelming work needs or their tool is not suitable maybe and decides to break down or maybe
they've been using a method for many years and
Fourth year in it decides to stop being as applicable and this is something that will naturally
Happen in our lives. I think I think we naturally go through these cycles
where you have different priorities you have different wants and needs and
You're naturally going to be growing as a person throughout there. So we're gonna have these productivity breakdowns
Some people might be moving
From paper to digital or digital to paper in this period of time and it can become a little bit tricky
but the advice I'd give
Andre JH is more to be able to understand when you're having a problem with your productivity setup
Not of getting too worried because there is a way to solve it and I think there's two ways of solving it
you're only gonna find out that it's gonna be your methods your
Actual guidelines and the way that you've been taught how to be productive
It could be GTD might not be suitable for you anymore
it might be that the
method you've been going through the workflow that you be having as an issue and I call that the method the sort of
Guiding rules to your productivity or it could be the tools the tool may be too big for you
It may be too small for you and you may have outgrown it or you may not be fully
Utilizing it to allow you to take all in the you know, the overload of work, but it's important not to you know, dwell
Too much on it
It's important then to just be able to review it and say what is the problem the method or the tool if it's the method?
You can then begin to look at other
Methodologies or look at the existing methodology and say what areas of it aren't working
Is it this part is it that part and you can fix that workflow?
or is it the tools and then you can
Like weigh up all your tools and actually see
Are they meeting my needs now or what features you think I should be using am?
I now more of a visual person. Am I now someone that means this?
Functionality or and now on these devices, so I need these abilities. So it's important to be able to evaluate
What the problem is and then to take action, of course
this is naturally something that's going to take a bit of time and and may
Make you feel a little bit sort of in a bit of a bad spot
But I can guarantee you if you persist it probably chances are your productivity?
will improve over time if you evolve and
Continually look at it and say whether it is the method or the tool that's failing
Okay, we've got another question from Pierre now
He says statistically speaking which one is better in personal task management
The Kanban the list the Gantt the chart the calendar or box for you now
It was really funny because in the comments of this one Marie
It depends and she thinks the answer is depend and she is right
It only depends on the person when it comes to a personal task manager
And using a tool for air and using a view for it really is up to that person
now what I always think is a Kanban view is a great way for
visual people to be able to see a task and be able to drag the status between
You know going done, you know completed whatever your sort of setup is
But it's really important to understand whether you're that type of person so Otzi kanbans visual list is more traditional
List is something that a lot of application like to do is stand tic tic follow allowing you to see this sort of very lineal
Productivity and for people like me that works
I'm not sure why it's just something that I found beneficial as I gone through time. Gantt is very much for those who are
I would say timeline orientated if you're working on a project in task management that maybe
Needs you to be
Dependent on a few things moving forward and you know trickling forward then that Gantt structure is gonna help you out massively
chart, I've not ever had an interaction with a chart tool but
Maybe that's for example
like mind mapping charts that really again is more of a visual tool and if that's something that helps you to
Plot out tasks, that could be a good one for you. There's apps like mindmeister for that
Calendar this is again
someone that is very
Strict on liking to see their date and what tasks they have on and box is more suitable for those who are based on
Assignees, for example, they want to see tasks based on a certain
Context or like who's assigned to it or what?
You know priority level this is so again this really depends on how you've been taught about
project management or task management if you're someone that follows GTD then I think more of a
lineal process will probably work with you like a list view and
If you've been taught maybe a more visual or you're a designer or in that sort of creative industry then I think the the calendar
The chart and the Kanban might be more suitable for you
So yeah, I mean Pierre
Please feel free to share sort of more context. If you need sort of more help then I'm more than happy to recommend
The best way to set up for you, but I when overthink it try one see what works and keep moving forward
So the final question is from Frank
Here's a great name on the Facebook of its voyage German Frank
I don't know that it's actually his first name or last name?
It would be a wicked last name if it was by seamen comments all the time
So thank you for being part of the group Frank
Your question was what app is there that has a subtask nesting capabilities inside a Trello board?
environment now
Yes
Your that's a good question because that's a little bit trickier to find and I would say there are sort of two
applications that do this
The only issue is one of them has a very limited
abilities at the moment in terms of its
Progression, but Trello is one of them Trello has a great checklist ability in terms of if you're allowing
Nesting inside of subtasks and creating these checklists
again, it's very
Different it's a very different sort of task management application
But the other one is ticktick in a Kanban view so you can nest up in the Kanban for you
Allow you to see a couple of subtasks and open up those tasks
Um, but yeah
I mean there's there's a couple more that sort of allude to the calendar space
But those are the two main ones that I would recommend is Trello and ticktick on Mac
I believe it is because the Kanban view is only available on Mac, which is a bit of a shame at the moment
But it's something that actually it's waiting on Windows. I mean desktop. It's available on Windows. So Windows Mac and equals desktop
So guys hopefully that was useful for you
Feel free to send in some more questions and I need taken sort of three a week
I think that's a good sort of balance at the moment
but feel free to
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