Jennifer: Hello everyone and welcome back to my channel
Jennifer Marie VO where I teach you different ways
that you can make money online working from home. If
you are one of my subscribers, you'll know
that a lot of my videos focus on working as a
transcriptionist from home. People can become a
transcriptionist or transcriber for one of the
many different companies that hire worldwide
applicants. Other people are freelance transcriptionist
for clients they have found on Fiverr or Upwork, or some
other freelance website. Regardless of where you get
your transcription jobs from. transcribing can be
quite tedious and very tiring, especially if you
are not a great typist. Additionally, it can be
really difficult to listen to an audio or video file
and have to constantly stop the file and open up your
desired text editor to type out what the video or file
is saying. That is why I am going to teach you a method
to make transcribing much faster and more streamlined
using completely free transcription software and
tools. The first thing you will need is to have an
audio or video file downloaded on your computer
that you want to transcribe. You could also have the link
to a YouTube video that you want to transcribe as well.
If you don't have the file downloaded, or you need to
download it from whatever transcription platform you
are working for, make sure to watch my video on how to
download audio files from any website. I'll put the
link to this video in the description below. I also
have another tutorial on how to reduce background noise
and improve audio quality which may interest you as
well. I'd also like to provide you with a gentle
reminder that not all transcription platforms
approve of downloading audio or video files, so you must
use this method at your own discretion. In this
tutorial, we're going to go through four steps to
transcribing using free transcription software and
tools. In the first part of this video, I'll teach you
how to use oTranscribe, which is a free web app to
help you transcribe faster without having to switch
from your audio player and text editor. You don't need
to sign up to use this software. It is quick and
easy and you only have to open it up in your browser
to get started. This app will help you transcribe
files for clients easily transcribe YouTube videos,
and it is also available in multiple languages. The
second part of this video is optional but will help you
save time typing especially if you aren't a great
typist, or if you are just tired of typing all day
long. I'll teach you how to use oTranscribe along with a
free built in voice and voice typing extension to
transcribe faster and save your hands from carpal
tunnel. This extension is also available in multiple
languages if you are transcribing in a language
other than English. In the third step, we'll run our
transcript through my favorite free grammar and
punctuation checker to edit and proofread our transcript
to ensure it is free from punctuation and grammatical
errors. And finally, I'll teach you a very important
step on how to remove all formatting in a free text
editor so that your transcript can be copied and
pasted into the transcription platform of
your choice. This is an extremely important step to
avoid any formatting issues if you are transcribing for
any particular platform, and not as a freelance
transcriptionist for a client, so let's get
started. Okay, so what you're going to do is go to
au transcribe.com. And you can see here that
oTranscribe is a free web app to take the pain out of
transcribing recorded interviews. Here, you can
select English and choose whatever language you plan
on transcribing in I'm going to keep it as English. And
all you have to do is click Start transcribing. So here
you have two different options, you can choose an
audio or video file that you want to work on and
transcribe or you can choose a YouTube video, if you want
to transcribe a video that you have the link to on
YouTube. I also want to show you if you click on this
gear icon, it will get you into your settings. So as
you're transcribing these are the different keyboard
shortcuts to play and pause the video to skip backwards
to skip forwards. If you want to change one of these
you can, for example, I could click the plus icon.
It says listening for new shortcut. So if I press
space, you can see here that now this space icon would
also be playing pause, and I could erase the escape if I
didn't want to use that, for example. To restore all of
these settings back to default, just click Restore
default keyboard shortcuts.
Okay, so I'm going to choose an audio file to transcribe.
Just click on the file and click Open You can see here
that at the top, it has uploaded the file. For me.
Now this is all private and secure, so no one will be
able to access this file that you have uploaded, it's
just for your personal use. You can see here that the
file I have uploaded is 40 seconds long. And all you
have to do to press play. As you can see, here, the
shortcuts, Escape is play. So I'm going to go ahead,
press escape. Now, in order to get that to work, you'll
have to click on the document here. Okay, and now
we can click escape to start playing the file.
Hi, Jill, Happy 60th birthday.
I heard that you are a big fan of mine... So again, you
can press Escape to pause the file. Now if you want to
go back f1 is to go back here, or f2 to go forward.
Again, if you wanted to change any of the keyboard
shortcuts, you can go again to the gear icon over here.
And you can see the different keyboard shortcuts
that they have. If you are transcribing a lot for
certain platforms, you will probably find that there are
certain keyboard shortcuts that you like to use that
you're used to using. So I would recommend to continue
using those so it's easier for you. You could also just
click to go back as well on the bar here. And we can
adjust the speed which is great. So if you wanted it
to go really slow, I could drag this all the way down.
And again, press Escape to play the file.
Okay. And again, you could drag this up to speed it up
as well. Or just click f4 and f3. There's some also
pretty cool things you could do. You could bold certain
text, make it italicized. You could also click Ctrl
plus j or click this icon here to add a timestamp. And
that will mean that at this point, we've just finished
this here. And we're on to the next sheet that support
but it's not about me today, it's about you. And I heard
that you're having. So once you finish transcribing this
entire file, you can export it and go ahead and click
Export. And you can download the transcript either as
.md, .txt., .otr, or you can also send it to Google
Drive, I recommend just downloading the transcript
as a plain text will make it easier to edit later on.
Now, of course I've included the timestamp, I personally
would not include the timestamp so you could erase
that as well. And then once you've done that, you can go
ahead and save it. Okay. Now I want to teach you how you
can do it with a YouTube video and how to use the
voice and voice typing extension to make this
easier, so you don't have to type it out manually. So
let's just click on this button here these arrow
icons to do another file, we're going to click on or
YouTube video. and here we can enter the YouTube video
URL. So I have this video here from my youtube channel
that let's say I want to make subtitles on or to
transcribe, I can click on Share, and that here will
give me the link. I'll click copy and go back to
oTranscribe, paste the YouTube video URL and then
just click enter. Okay, so now all you have to do again
is just click escape to start the video. Hi,
everyone, welcome to sparkle. And again, these
keyboard shortcuts work as well for the YouTube video,
which is great. Now let's say I do not want to do
this. I don't want to type it out because I hate typing
or I'm a very slow typer what we can do is install
this awesome extension and it will be much quicker. Go
to the Chrome Web Store and type in voice and voice
typing. All you're going to do is click Add to Chrome.
Then you're going to click Add extension. Again this is
a free extension. It says voice and voice typing has
been added to Chrome use this extension by clicking
on this icon or pressing CTRL plus shift plus nine.
We're going to make sure to allow microphone access so
that this will be able to hear our microphone we're
going to click that select your dictation language,
English. Now I'm going to make sure to pin my
extension so I'm in Chrome right now I'm going to click
on this extensions icon. Scroll down to voice and
voice typing and click this pin extension button. And
that way it's right here ready for us to use when we
click it okay so once you install voice and voice
typing extension, you'll have to close chrome and
reopen it in order to get it working. So all we're going
to do is press Escape to start playing the video.
Then I'll press escape again to pause it. And then I'm
simply going to speak to repeat what I've heard in
the video or in the file in order for it to
automatically transcribe here. Okay, so I'm going to
go ahead and do that for you. Hi, everyone, welcome
to sparkle English. My name is Jennifer Marie. My name
is Jennifer Marie, and I'm a professional. North American
voiceover artist, video creator and freelancer.
Okay, so I've just done this. And I've just turned
off this little icon here. So we would stop typing or
transcribing everything I was saying. And you can see
it's obviously not perfect. There's no punctuation, or
anything. But if I did, I could have put period or
comma. My name is Jennifer period. You can see here I
just said my name is Jennifer period, and it
included a period. So you could say comma, period, if
you want, I decided not to, because I'm going to do that
in the next step when we're editing this. So what you
can do is go through this again, while you're
listening here and make sure everything's okay.
Obviously, there's a few things that they didn't get,
they said here, clicking on the red button below this
video that should be below. And here, I said for over
seven years, and they put four out of seven. So we're
gonna put for over seven years. Okay, but what we're
going to do now is take this and you can either export
it, or you can highlight it, and right click Copy, or
press Ctrl plus C on your keyboard. And now we're
going to jump into our next step, which is opening up
grammerly, which is a free grammar and punctuation
checker. There is of course, a premium version, but it's
quite expensive. So I only recommend you do that if you
are transcribing a lot and making very good money. If
not, the free version is fine. I will put a link in
the description below for you to access that as well.
So once we are in Grammarly, all we have to do is press
Ctrl plus V to paste what we just transcribed. And we're
going to go ahead and go through this. And you can
see here that this is telling us to insert
punctuation, telling us to insert a comma.
And of course here when you're using this, you're
not going to be changing things like this for
conciseness, you're just going to be paying attention
to the red alerts. So as you can see, it has done a
pretty good job, there's a few things I'd need to go
over. For example, here I'm a professional North
American voiceover artist, video creator and
freelancer, I'd have to put a comma here, because this
is a list. And overall, it's done a pretty good job of
helping me with where I would need to put commas or
capitalization errors or periods or whatever else. So
now we need to do step four. And step four is how to
remove all formatting in a free text editor. So your
transcript can be copied and pasted into the
transcription platform of your choice. So this might
sound a little complicated. So let me explain. If you're
pasting from a website or an external text processing
platform, you first have to paste into your browser
search or address bar to strip the formatting. Or you
can copy and paste into notepad and then copy paste
from there into your selected transcription
platform. Note that some transcription platforms
prefer you not to do this primarily due to platform
formatting issues. Therefore, it is essential
that you strip formatting before copying and pasting.
I know this sounds complicated, so let me
explain what this means. Let's say for example, that
I was going to copy this right here into a an email.
Okay, so I've just written here this is an example of
formatting issues you can have when copying and
pasting into a transcription platform editor. This is
what the text would normally look like when you're typing
in Gmail. This is what would happen if we copy and paste
it without removing formatting first. So if we
just took the text from my PowerPoint presentation and
right clicked and chose paste you can see here The
formatting is completely different. And this same
thing happens when you're copying and pasting into a
transcription platform. And that's why these
transcription platforms do not want you to copy and
paste, because it ends up doing this and ruining the,
the formatting. So it's not all the same. So it's mixed,
and it's not the same, the same size, the same style.
So you can't do this, you have to strip the
formatting. So let's say for example, this same text that
I just copied I pasted into my address bar, and then I
pressed Ctrl, a, to select it, and then Ctrl C or right
click Copy. Now, if I go Ctrl V, or right click
paste, you can see that it has been stripped. This now
matches the original formatting. Now that can be
a little complicated to put it all in the address bar,
especially if it is you know, a 3000 word text. So
what we would do is open up Notepad. Now, every Windows
computer has Notepad, it's a very simple, easy format. So
let's say I copied this here. And I go into this
text editor, and I click Ctrl plus V. Now, again, I'm
going to copy it again from here. And when you paste it
into Trent, into your transcription platform, or
wherever you're pasting it, Ctrl plus V, you can see
that it has now stripped the formatting. So it seems a
little strange, but it's actually really easy. All
you have to do is copy it from here, for example. So
right click Copy, or Ctrl plus C. And then when you go
into your text editor Ctrl plus V or right click paste,
and then again, right click Copy. And then from here,
you would right click Paste it more Ctrl V to paste it
into your transcription platform. And that will take
out all of the formatting so it's not going to mess up
and that is why transcription platforms do
not want you to copy and paste because it can mess up
their formatting. Okay, so that is a very important
thing I want to mention and tell you if you are planning
on using a method like this, or even if you just use
something like Grammarly or another punctuation and
grammar checker, you have to copy and paste it into
either the address bar or into a text editor like
notepad in order to strip the formatting so that this
doesn't happen. I hope that that makes sense to you. I
know it's a little complicated.
And say you are working on a computer and you don't have
notepad notepad for example, then you can download
notepad plus plus for free and it will do the same
thing. All you have to do is go to notepad plus dot org
downloads and download the latest version. So again,
this might seem like a bit of a complicated process,
but once you get the hang of it, it's actually really
simple. Step one use oT ranscribe, to transcribe
our files on the go without aving to switch editors.
se the voice and voice xtension which is optional
f you're tired or you don't eel like typing. Step
hree, edit your file in rammarly. And step four,
emove all the formatting by opying and pasting it into
text editor and then opying and pasting it from
he text editor into your ranscription platform or
nto Microsoft Word or hatever document you are
oing to be using to be ending it to your client.
o if you liked this video, lease click like make sure
o subscribe to my channel ennifer Marie VO for more
ifferent videos on how to ake money online how to
ecome a better ranscriptionist. And if you
ant to improve your level f English so you don't have
o go through all these teps every time by and
roofreading with the roofread checker, then make
ure to subscribe to my parkle English channel to
mprove your level of nglish. Thanks again for
atching and I will see you n my next tutorial.