Hi this is Russell Stannard from teachertrainingvideos.com I've got a
great video for you today if you're teaching using zoom I'm going to go through the 10
golden rules of things to keep in mind when you're delivering a lesson in zoom I do loads and loads
of training and some of you will know that some of my videos on YouTube are really popular and
have had more than half a million plays so this is based on all the training that I've done with
teachers and some of the problems that they have it includes some really important things
like when we screen share understanding how zoom shares applications how does the breakout rooms
work how can we move people around when they're in breakout rooms i deal with all things from
low level to high it's 10 of the most important things to keep in mind really hope you like the
video and if you do please like it please share it with other teachers please any comments below
in the YouTube section where you can put the comments and let's get started
onto Zoom the first thing I always say to any teacher is don't work in full screen mode exit
full screen now let me show you why if I click on the chat window it opens in the middle of
the window if I click on the participants window it also opens up in the middle window and that's
obviously very inconvenient so the best thing to do is exit full screen and then just maximize by
clicking on this so you're not full screen you're just maximizing now when you maximize you'll find
that the chat window and the participants list now open here on the right hand side and it makes it
much easier when you're working with your students so first thing to do always work in maximized mode
the next problem that teachers have often is that they get confused about how zoom minimizes let
me show you what I mean and there is very important reasons why you want to minimize
for example you're in a lesson and you want to suddenly open something in the background how do
you do it you're already on zoom well there's two ways one you can come down to the bottom here if
you're working with a PC I guess the mac's going to work the same click on something in the tray
and then open that up okay and then you can access whatever you want and then get that ready okay and
then make sure of course that you come back to the bottom and come back to zoom that's one way but
the way that I normally do it particularly if I'm not recording is I minimize now when you minimize
zoom comes down to just a little box now I can do something in the background
and then say for example I need to open up YouTube then I can just simply do it or whatever I need to
ins need to open up and then I come back here and I click here and then it maximizes zoom again so
a lot of teachers when I'm having sessions with them have problems with the minimize and maximize
one thing to remember is that often when people message you in uh when you're working with zoom
if someone messages you privately then it will change here and so often what happens
is I message someone so I write a message okay and I actually send it and I don't send it to everyone
I accidentally send it to just one person in the list everyone will be listed here individually
when they log in so always be careful when you send a message that you're sending it to the
right person so send it to everyone or send it to the host or send it to individuals so that is the
way that you can send a message so if I now click on that the message then appears on the screen but
just look out because this tends to change very easily depending on who sent you a message and you
have to make sure if you want to send a message to everyone that you've got it set to everybody
and when you log into a system you have got the wrong name or your students have
got the wrong name there can be lots of reasons for that they might have
logged in using an email address they might have logged in using someone else's account
so people can overwrite their names easily by just rolling up here clicking and then clicking
rename and simply writing in their correct name clicking on ok and then it will update on the
screen I encourage your students to do that as well because it helps you to know who they are
encourage your students to roll over their names and then click on update name or rename
and then they can obviously put their name and you therefore know who that particular student is
next thing is probably one of the most important when we screen share first of all make sure that
you select this button here because this button here means that it will share both the sound
and the visuals of whatever screen you decide to share so always click on that button when
you open up screen share for the first time okay always make sure that that button is selected
because it therefore means that any audio that plays on the video that you're sharing or on
anything that you share with your students they will be able to hear the sound as well
one of the most important things that you can do in zoom is screen share that's really the essence
of what zoom is all about that you can share your screen and share the content on your computer
now when you click on the screen share button what you actually see here is all the current objects
that all the current applications that you've got open on your computer so let's imagine for
example that I want to share a YouTube video well I haven't opened it up so of course it's
not showing here there are a couple of ways that I can get to that YouTube video one possible way is
I could simply jump to my I can see from here what this is so this is going to take me to my browser
so I click on my browser so I share that and then I jump to the YouTube video within that browser
now if you want to check that you're still because your students are still seeing the same thing as
you just click roll over here and click on new share and you'll see what they are seeing so I
know my students are definitely seeing my uh YouTube video with me okay remember again to
click on that button so that's one way of you making sure that you've got the right thing
that you wanted to screen share i.e you look at all the different applications and you say okay
this isn't the YouTube video that I want but I can get to that YouTube video
from this application that's one possibility another possibility I'm going to show you
the screen sharing really is a problem I'm going to spend a little bit more
time making it absolutely clear let me click again on screen share what we can see
is all the applications that are currently open on our computer now if I go to my uh
internet or it's google chrome okay so the browser here I can see this application if
I click here it's going to open that application and it will show me the current tab that is open
if I change the tab let me just show you this so if I jump to this tab and then I stop sharing
and now come back to screen share what you notice is again it shows me the current tab
that is currently open on my browser so you may have 10 or 15 things all lined
up and ready but it's only going to show you the one that you've currently got selected
so what I always do when I'm working with screen sharing and working with zoom
is that I prepare all the things that I want to share in advance in tabs
so that when I'm teaching so let me give you an example I'm going to open up another tab here and
say have uh Padlet ready then I'm going to have another tab ready here and perhaps I'm going to
have Quizlet ready so I've got all these tabs now they won't all show up in the screen share window
the one that will show up will be the one I'm currently I've currently got open so again if
we come back now maximize zoom again come back to the screen share I can clearly see that in my
internet browser google chrome the current the current tab that I've got selected is Quizlet
so I can screen share Quizlet but of course I can jump to another tab okay now what I can always do
to say well are my students still seeing this is just quickly roll here click on new share
okay and then just check are they seeing the same as me yes they are everything's
fine now when you're jumping from one tab to the other there should be no problem I'm going
to explain in the next part what the problem is sometimes when you're sharing content on uh zoom
now what I've done is I've opened an internet of Microsoft edge as
well so I've now got two browsers open on my computer I've got my google chrome browser
and my internet edge browser Microsoft edge browser and again because I've opened up a new
application when I go to screen share so let's just stop sharing and do a screen share again
notice now that that application is available for me to screen share now occasionally where
you get caught out when you're working with zoom is that your screen sharing
okay and you move from one application to another so I'm screen sharing at the moment Microsoft edge
I suddenly click on screen sharing google chrome now when you swap applications zoom doesn't always
update it's okay if you're moving from one tab to another tab within the same application but when
you suddenly jump from screen sharing Microsoft edge to screen sharing a completely different
application in this case screen sharing google chrome there can be a problem so
click here do new share and just check whether or not the new application is being shared
okay so I'm going to click on here so I was currently screen sharing that window but I know
on my computer now I want to screen share this window I'm going to emphasize this point again
when you switch from one application to another application you must double check
that you are screen sharing the correct thing because if you remember it showed that this
was the current object that was being screen shared but I actually want to screen share this
zoom doesn't do a good job when you move from one application to another let me do
that again to make it absolutely clear I'm screen sharing currently I'm screen sharing
this window here okay let's go to a YouTube video now if I suddenly jump to a different application
so in other words Microsoft edge is this being screen shared by my students the answer is
probably no because we switch to another application so we need to come down and
click on new share and make sure that it is being shared and then click on share again now I don't
know the total answer to this question because sometimes it does seem to work and other times
it doesn't okay so a hundred percent I'm not sure but what I'm telling you is every time you switch
applications when you're screen sharing double check that you are screen sharing the right thing
you can share content for your students to access when you're teaching in zoom so you
can always share a link to anything that you want them to access maybe to collaborate on a document
or something very common for me for example is to use Padlet you can see an example here
where I've had a big group of students they've all been collaborating online how do I do this
will I create the Padlet simply click on the link come back to my zoom session and then just paste
the link here on the right hand side press enter and then that will be shared with all my students
so my students can just click on that link and then access that document so it's very very easy
to get students to access documents but it's one of the reasons why it's so
important to make sure that the students have got this window open on the right hand side
in other words they've got the chat window open and they've also got the participants list open
I'm going to go through breakout rooms all you need to do is click on this breakout room button
here okay and that will open up the breakout rooms button now in my case at the moment obviously I
haven't got any students with me I'm just making this video on my own but normally would tell me
how many students I've got and I can choose how many breakout rooms I want to create
say for example I want to create five breakout rooms and then I simply click on create rooms
now when you click on create rooms that does not mean to say that the breakout rooms are the
students are already in the breakout rooms no what will happen now is that you'll see a list of all
the students in each room and you need to click on this button here open all rooms when you click on
that button then it will move you to the breakout rooms now I've got a very popular video on using
breakout rooms which I'm going to provide in the description below so let's just go through that
again you click on the breakout rooms button and this is what you see now notice in this case I've
got 18 students and I'm going to create five rooms and I'm going to simply click on automatically and
then I click on create rooms that only creates the rooms now I still have to actually activate
the rooms before the students go into the rooms now once you click on create the breakout rooms
you suddenly get a list of all your students and all the different rooms that have been created
and to actually start the breakout room you would click on open all rooms it is also
possible to move students so yes you've got the breakout rooms organized already but they're
not started until you click on open all rooms however you can actually move students around if
there are some groups that you're not happy with because remember you've done this automatically
so here you can clearly see now that I've got four breakout rooms and I've got
the people in them and I can roll over Sergio's name and if I wanted to I could
move him to another room or exchange him with another student so you are able
to reorganize your groups if you're not happy with the automated groups that have been created
once you have clicked on open all rooms the students will move into their rooms it will
take a few seconds you can notice here for example that no one's joined yet I've just clicked on open
all rooms and I'm waiting for the students now to go into the rooms once they've all moved into the
rooms I can easily join any of the rooms by just simply clicking on join and I will go straight
into the breakout room and we'll be able to listen and see what the students are doing
you can also click on the broadcast message button and that is a great button because you
can click on that and then just send a message to everyone and then click on broadcast and
whatever message you write that will be sent out to all the students in all of the breakout rooms
the options button is very useful couple of things i always do first of all i always choose move all
participants into breakout rooms automatically really important secondly i often turn
off turn off allow participants to return to the main session at any time especially if i'm
working with young students and i want them to stay in the breakout rooms until i bring
them back i turn that off when i'm working with adults i often have that on i don't worry about
closing the breakout rooms automatically and i normally reduce the countdown now the countdown
is the amount of time that when you click on close all rooms it takes for example here it would take
60 seconds for everyone to come back to the main room I often reduce that to about 30 seconds
hope that was useful please come to teachertrainingvideos.com lots more free videos
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