Microsoft 365 powers rich document
management experiences with metadata and
SharePoint let's take a look using
Microsoft teams and stream and how to
enable document management for your
organization Microsoft 365 empowers
document management across a range of
scenarios throughout the suite here
we're starting in onedrive where I can
see all of the content that I have
created myself that I'm looking to
extend to the rest of my team let's take
a look at how Microsoft 365 dries
management of this content through the
authoring tools inside office Here I am
in the planning doc for my meeting
coming up on the XT 7000 I can open up
the comments and see what people have
added here before but one of the ways
Microsoft 365 empowers collaboration is
through the use of comments here so I
have a question about why we're only
doing limited targeting of rural areas
so I'm going to add a comment and I'm
going to say to one of my team members
Megan can we confirm this when I click
send Microsoft 365 recognizes that I'm
adding a comment to someone who doesn't
have access to this file so by prompting
me I can click Share and notify and
generate the same sharing experience
that we see in the rest of the suite to
allow Meghan to participate in the
document the same way other people do
that same ease of collaboration extends
to common tools like PowerPoint we now
have the ability to say that I want to
generate a link to a specific slide so I
can copy the link to this slide now
let's head over to Microsoft teams and
insert that link for my manager here
inside teams I can see a conversation
I've opened up with Miriam let's paste
the link that we got before and one of
the things you'll see is that teams
gives me a nicely formatted version of
this so I can get a link
along with a little bit of chrome saying
anyone here can edit by opening up this
I open the same common sharing link that
we see throughout the rest of Microsoft
365 so I can control who can work with
the link weather editing will be allowed
and what the expiration date is going to
be moving forward this all looks good
we're ready to share and I can say let's
take a look
Microsoft 365 support for document
management is extended to file types
that move beyond the traditional
Microsoft Office formats here we can see
some file formats coming from areas like
AutoCAD let's click on this and take a
look
Microsoft 365 now empowers a rich
experience of this architectural diagram
I can zoom in and work with full
fidelity to see exactly what was
originally intended by the author of
this without needing to download the
file or even have a local editing
capability we've also added support for
other common file formats such as 3d
images let's take a look here I can see
a rich 3d panoramic view of the canyon
that I might want to use for my new
drone launch and without needing to
download the file Microsoft 365 allows
me to use my navigational controls to
pivot up and down and have a great
experience working with the file right
there to determine if it's something I
want to use when we bring files into
Microsoft 365 SharePoint allows us to
empower a range of collaborative
capabilities where I can share
check-in/check-out and work with the
file directly through the comfort of my
browser but we've also extended that
same rich formatting and usability into
Microsoft teams let's take a look here
inside Microsoft team's the hub for
teamwork I can see the same rich
experience formatting and command bar
that I saw in the original SharePoint
view let's expand this to take a full
look not only can I work with the
metadata I can also optimize for files
that need attention allowing me to just
drill in to choose
specific files where the owner is
missing and take additional action to
supplement that data our support for
collaboration also extends to newer file
formats such as video let's take a look
I can click here to automatically
download the file here we can see that
the power of cloud AI has automatically
transcribed and generated captions to
automatically supplement people's online
experience of the video extending the
accessibility usability and findability
of information contained in this format
these are some of the ways that we're
extending the frontier of what document
management can do for you inside
Microsoft 365