We're gonna be looking at Google Keep and then we're going to be
comparing it to Microsoft To-Do. Google Keep is for taking notes and for
organizing those notes and To-Do is for maintaining lists of things that you
need to do. They both can be used in the same way. We're going to compare
them by going through and adding some notes and organizing them. As
you do this, just know that both of them have a mobile app. We're looking at
the web versions right now just to make them comparable, but you can use them on
your phone or your tablet as well. Microsoft To-Do also has a native
Windows 10 application that can run on your PC. They both integrate into their
environment. Google Keep runs alongside the other free google apps and
To-Do runs alongside Outlook and others. There is some integration in each one of
them, but that's not what we're going to focus on. What we're going to do is take
some notes and organize them. The first thing that you want to do today is
you want to go grocery shopping. We're going to go into Google Keep first and
make a list for grocery shopping. Then we're going to do the same thing in
Microsoft To-Do. For that grocery shopping, we want to have a list of
different items. So if we do that in Google Keep because we want bananas and
we want oranges, you have to make it into check boxes. Let's do that. Just show
check boxes. Then you'll see something that you kind of have to undo.
Grocery shopping. You don't need a title on a note in Google Keep. So, when you
just start typing, it puts it down in the body. But, when you do check lists, it
takes over the entire list. Let's chop off grocery shopping. It will put it up
as the title and then you have to get rid of this first item. Not a big deal,
you'll get used to that. Here's your grocery shopping list in
Keep. If I go over to Microsoft To-Do and I have my grocery shopping, you
add steps to the item. We'll go in and we'll add a step. That's going to be
bananas and oranges. These will behave a
little bit differently. You can check off the entire item when you're done in
Microsoft To-Do, or you can just check off your steps. In keep, you just
check off the boxes and then deal with the entire note when you're done.
But for this grocery shopping, I want to do this tomorrow. So the way that I would
deal with this note in Google Keep is just to close it. It's not pinned at
the top and you'll understand what that means more as we go along, but it's not
on top of the list. What you could do is remind yourself to do it tomorrow and
that adds a note to Google Keep. It still stays on your screen, but it's going to
pop up as a reminder tomorrow. Think about if you use an Android phone and
you get reminders, this will be one of them because it integrates with all the
rest of the Google reminders. If I want this to happen tomorrow, in
Microsoft To-Do, there's a few things. One, it has automatically put it in My
Day which is your list of things that you want to do today. But, you don't want
it there at this point because you want to do it tomorrow.
I would right click on it, and move it from My Day first. Now it's just
down in your tasks. Come down here. If you want to assign it to a particular
day. If you want to do it tomorrow, just do do Tomorrow. That's
also going to be a reminder for you in Google Keep tomorrow. That'll be on your
My Day list. While we're working on these two, let's show you how you
categorize each of them. These two methods are going to be very different,
but they're going to accomplish the same thing. On the grocery shopping, let's
add a label. We're gonna call it grocery. One thing you'll notice here is
that you can do in Google Keep that you can't do in Microsoft To-Do is you can
also label it spending. When you're looking through your labels, you can look
for just the spending or just the grocery. If you have a list for car
shopping, and you have a list for hobbies, you can tag those all spending as well.
When you click on spending, you see all three of them. You click on grocery,
and you just see grocery. In Microsoft To-Do, this is going to work differently.
What you would want to do is, you want to make a new list and call it grocery.
Then, go back to your task, right click on grocery shopping, and you could just move
the tasks to grocery. All right, that's enough with the groceries. Let's move on
to something else. I'm going to go back to the home screen on Google
Keep. I'm going to go back to My Day on To-Do. Today, we're going to want to
clean out the fridge. You'll notice I just typed it in the body of Google Keep.
I didn't give it a title because I'm not going to do a checklist. I don't need to
separate it out. Let's give this one a label as well. We're going to do cleaning
and we want to clean today. How we would do this in Google Keep is, if you
want to pin it to the top, now you have two different sections. In Keep, you have
your highest priority items, and then you have your others. This indicates that this
is what I want to do today. If you come over to the Microsoft To-Do, and you
indicate that you want to clean out the fridge, come over here, right click on add,
and it is in My Day by default because Microsoft To-Do wants you to organize
your day first. You could just leave it here. You could also right click and
say due today and, that way, when you look at things that you've planned, you'll see
it on Today. You really don't need to indicate that you want to do it today, it
just depends how you want to use it. We categorize this in Google Keep as
cleaning. You can do the same thing in To-Do. Let's do another list here. You
do a lot of cleaning, so it needs its own list. Let's make it
look a little bit different. You can come up to the cleaning. You have three
little dots here. One thing that you can do is you can change the theme. When
you're done cleaning you're all hot, right? So, this list is red. If you're
using the native Windows app, you can also put a little icon to the left of it.
You can take the clean out the fridge, you can left click on it, you can drag it
down to cleaning. It's going to put it in cleaning, but you notice it doesn't
remove it from my day. If you click on cleaning, it's there and you see the
indication that it's on My Day. It's in both places. This really isn't
two different lists. My Day exists on top of the other list. It's
not exclusive. If you have something in there,
it doesn't mean it's pulled out of somewhere else. But, in Google Keep, if you
pin something to the top, it no longer exists at the bottom. But, it still has
the tag of cleaning. These two techniques are accomplishing the same
thing, but in a very different way. Then you'll see I left groceries blue and I turned
cleaning red. If you want to do the same thing in Keep, you can do that. If you're
a visual organizer, just go on this little icon that indicates the different
colors. Turn this one red and we can come down and turn the grocery shopping blue.
If you have a lot of notes on one page, that can kind of help you look at them.
You can get extensions where you can sort by color as well. But, in just the
clean Google keep app like I'm using, it's just for visual organization. If
you've been a good person today and you got your cleaning done, in Google keep,
you could just unpin it. If you want to do it again, on another day, then just
leave it down here or you can archive it. This is similar to Gmail where it
gets it out of your screen and out of your notes, but it doesn't delete it. Or,
you can just let click on these three dots and delete the note. That will
get rid of it. If you come over to Microsoft To-Do and complete it, this is
a bit more of a traditional task list where you put the check mark in with a
left click. You hear that great sound, and it stays up here as a crossed out item.
You can right-click on it and delete it if you want to. You could create another
list called completed items. There's several different ways to deal with it.
But, if you wanted to just delete it, and get it to go away, left click on delete
selected task. It's just warning you, hey this is gonna make it go away
forever, let's do that. It gets rid of it. Let's come over to clean the fridge and
get rid of that one as well. So I'm on my Android phone and you can see the icon
of a microphone. I'm going to tap that with my thumb and then I'm just going to
say something. [Inaudible]
That recorded my voice. I'm going to go back with my thumb. That made a note.
Now you'll see that there's a little play button on that note. If I go back
into it, it also saved a voice file. That may be handy. You can also just use
it to transcribe the note and you can check the X and just delete the voice
file. If I were to do that in Microsoft To-Do, I'm going to bring up the app here.
If I go to add a task, there is no option to record my voice. But, you can use your
keyboard. I'm using an Android but I've got to believe that iPhone has the same
thing. Left-click on the keyboard then you can say something. That's exactly
what I wanted. Buck like a keyboard. Perfect! We're going to save that. It does put
the task up there, it just doesn't also ad in the voice file to it. Another
option to add a note. When you're using the Android phone, if I go back to Google
Keep, is to use the camera in your phone. You can take a note from an image on
your phone or using your camera and it'll put a little picture file on your
phone. If it's something like a business card. It'll also read the text
or receipt, so that can be super handy. To-Do does not have an option for
that. There's one more type of note that Google Keep let you do that
Microsoft To-Do just doesn't have. That is the drawing. If you go to take a
note and you click on the icon of a pen, it'll bring you up to a drawing
interface and then you would save that and it would create a note from that.
Microsoft has something called Whiteboard, where you can draw on it, but
it's not connected to To-Do. To-Do is just meant for text notes, so that
is not there. If I go into the grocery note that we made, one of the options is
to add notes to the note, if you will. This is kind of the body of the note, but
you can't attach anything to it. Microsoft To-Do is integrated in the
environment to some extent. If I left click here, I can see my other
apps. In my experience, it's been a bit of a loose connection between the Outlook
tasks, but I haven't used it very much so I can't really attest exactly how it
works. If I bring up Outlook, and I look at my tasks, you can see all
of these tasks that I've made in To-Do before, but I've deleted
them in To-Do. So be a little bit careful about that if you use To-Do. I would
probably wouldn't use Outlook tasks. I'd use one or the other.
That's basically all. When you build out Google Keep, you can have a mass of
notes that you would typically organize through the labels and a little bit with
the colors and if you build out Microsoft To-Do, you're just going to
have lots of lists and you're going to be using My day extensively, checking
them off, and they're going to be getting deleted. If I look a little bit at this Planned
tab. If I'd built this out, it would have this separated out on when I'm going to
do things. On the right, it just looks more like a list. So, Microsoft To-Do is
just more of an organizer of a list of To-Do's and Google Keep is more of a
collection of little notes. They're both really thoughtfully designed, they just
go about it in a different way. I hope that was helpful. If you liked that video,
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