Welcome to Office 2013, Video Project Number 17.
Hey, this is our last video for Word.
And for this video we have to download one and two Start
files.
When I download those, I download them
to my Word class notes.
All right.
So we're going to open up the first Start project, Video
Project 17 TOC, for table of contents, Styles Start File.
So I'm going to double click and open that up.
All right.
So the last two tricks we're going to see in Word
have to do with styles up here.
Heading One, Heading Two, Heading Three styles,
we saw them a little bit earlier in the class.
But a lot of advanced tricks in Word depend on Heading One,
Heading Two.
So let's look at a table of contents example.
This is the very top of this Word document.
There's a page break here.
When we go down, this is just a small example
of perhaps a longer paper or book with sections.
So there's an intro on what is Excel, rows and columns.
And what we'd like is we'd like to have
an automatic table of contents where we just click a button
and the table of contents is automatically
created that will put the title for each one of our sections.
And not only that, but as we add new paragraphs,
if this section moves from page two to page three,
I want the table of contents to update.
No problem.
Heading One style, if we apply Heading One-- so watch this.
I'm going to Control and roll, Control and roll.
And then I'm going to see if I can
use my Selection Bar and my Control Selection trick.
And so I'm highlighting certain parts of my Word document
that are not next to each other.
We've done this a lot of times so far.
We know the trick is to hold Control.
So it doesn't matter what zoom you have.
Just make sure you highlight each one of the section titles,
and then apply Heading One.
Now in this case, it's doing crazy things to our formatting.
So I'm going to come up here and right click, Modify.
So for this particular document, I can modify the Heading One.
And I'm going to change it to black.
And I'm going to change it to font size 24.
This has no effect whatsoever on the table
of contents at the top.
It's just I wanted to alter the style,
so it looks OK with my Word document.
Click OK.
So there we go.
All right.
We've applied the Heading One style.
And by the way, let's Control and roll, zoom in.
That little-- what looks like a bullet there is not a bullet.
It's actually a non-printing character that says, hey,
this is a style.
So there's another one there.
There isn't one right there because it's sitting up here
with the page break.
All right.
So here we go.
Control, Home.
And we're going to create an automatic table of contents.
We have our Heading One applied to all the sections
that we want to appear in our table of contents.
References, Table of Contents.
And by the way, look at this.
Heading One, Heading Two, Heading Three.
You can have subsections.
So for example, I've written books in Word
where Heading One was the chapter,
Heading Two was the section in the chapter, and Heading Three
was the subsection.
So you can go wild.
They'll all appear indented properly
in the table of contents by using Heading One,
Heading Two, Heading Three.
We've only used Heading One.
I'm going to click Table of Contents.
And just like that, wow, our automatic table of contents.
Now let's go change a few things and see
if this is really automatic.
I'm going to use my wheel and scroll down.
All right.
We're going to stop right near "What Is Excel?"
I'm going to put my cursor at the beginning
of that paragraph and Control, Enter.
So now that we have moved it from page two to page three,
that certainly will show up in our table of contents.
We could change some of the text.
That bumped it to the next page and changed the text.
And we could even add a subsection.
So I'm going to hit Enter.
And so now I'm going to apply Heading Two to both of these.
Now, if I go back to Home-- we saw this earlier in the class.
A lot of times Heading One, the other headings--
Heading Two, Heading Three, Heading Four-- don't show up.
We'd have to go down to the Launcher, over here down
in Options, In current document, All Styles.
As Recommended, uh-huh, I want alphabetical.
Click OK.
And so now I can simply come down here
and apply Heading Two.
So now we can see Heading One, Heading Two up there.
So there they are.
I'm going to close this.
Control, Home.
Here's the moment of truth.
Will this update?
Well, as we saw earlier in the class,
notice when we're hovering this is grayed out.
That means there's something secret going on
behind the scenes.
And we can see the code for it by using the toggle Alt F9.
Alt F9, remember it's a toggle.
It goes in and out.
See the code.
See the result.
All right.
So it's a simple little bit of code behind the scene, Alt F9.
Now updating.
A lot of these grayed-out areas are
what are called fields, now in later versions,
have an Update button at the top.
If you can't see that, then simply right click.
And you will see Update Field.
If, in fact, it is an updatable field,
you'll see this drop down.
I'm going to click Update Field.
It's going to ask me, Page Numbers Only.
No way.
I want to update the entire table,
meaning the text and the subsections.
I'm going to click OK.
That is totally beautiful.
It got the different page numbers, the additional text
that we changed for one of the sections and even
the subsections.
All right.
Now we have not F12'd to save this as a different name.
I want to keep that Start file.
So I'm going to hit F12.
I'm going to call this Finished TOC,
finished table of contents.
It's got the right location, file name, and extension.
Click Save.
Now, that was our first trick with heading styles.
I'm going to go ahead and close this and go back
to Windows Explorer and our Word folder.
And I want to open the second Start file for Video Projects
17, Boomerangs Are Easy To Throw Start File.
I'm going to hit Enter.
All right.
So now this Word document opens.
And we haven't talked about PowerPoint yet.
But PowerPoint is going to create presentations.
There'll be slides.
And at the top of each slide will be a title.
And then on the slide will be bulleted
lists of the main ideas or pictures or other things.
But here's the thing.
Sometimes you already have all of the titles
and bulleted information in a Word document.
So there's a great feature to send a Word document
automatically to PowerPoint.
And it will create the PowerPoint for you.
Now, it will create all the slides.
You have to do the formatting over in PowerPoint.
But here's the deal I'm going to Control and roll.
We're giving a presentation about boomerangs.
Boomerangs Are Easy To Throw.
That's going to be the Title slide.
And then we're going to, on the next slide,
talk about selecting a good sports boomerang,
whether or not it's left or right, the fact
that you have to go to a large park.
So on this slide right here, that's the title.
And then we're going to have one, two, three bullets.
All right.
So you ready?
We're going to format this so that when we click the button
to send to PowerPoint it understands
what is going to be a title and what is going to be a bullet.
And it has to do with Heading One, Heading Two.
Anything in this Word document with Heading One,
that will be a title.
Anything with Heading Two, Heading Three
will be bullets and sub-bullets.
All right.
Ready?
So we're going to use our Control Selection trick.
I'm going through, and I'm selecting only the titles.
This means the text that's going to get Heading One.
Now you can do that either with the Selection bar
or your [? I-beam. ?] But however you do it,
Control and select your text.
Then click Heading One.
Now for us, it doesn't matter at all
what it looks like over here.
We're just using Heading One, Heading Two as the trigger
so that PowerPoint knows what in this document here is a title,
and what's a bullet.
All right.
So I'm going to do the same thing for the remaining.
And I do not want those hard returns.
If you format hard returns with Heading One or Heading Two,
you'll either create empty slides or empty bullets.
The empty bullets don't matter so much.
However, if you format that little paragraph mark
with Heading One, it'll be an empty blank slide.
So I'm selecting only the paragraphs
that are going to be bullets, including--
I'm not going to get tricked here-- there's
a few extra bullets on the next page here.
So I'm going to click Heading Two.
Control and roll to zoom out.
If you don't have Heading One and Heading Two,
all the text will just show up on one slide.
Now I'm going to F12.
And I'm going to call this-- I called
it Heading Styles for PowerPoint.
I'm going to save this as a different file than that Start
file.
Now here's the thing.
There's not a button anymore automatically in Word.
Nowhere in the ribbons is there a Send To PowerPoint.
Now, in earlier versions it was in the menus.
So anytime you have a situation like that, go to the Qua.
Right click, Customize Quick Access Toolbar.
The trick is once you get Quick Access Toolbar, Choose Commands
from, you want to be polite to yourself.
You want to see All Commands.
Now, you can see Commands Not in the Ribbon.
That's fine there.
But All Commands, that's cool because that gives you
all thousand plus features that you have in Word.
I'm going to click somewhere in the list and type
an S. It's under Send to PowerPoint.
It's Send to Microsoft PowerPoint,
right there, so Send to Microsoft PowerPoint.
Click Add.
Click OK.
All right.
You ready?
We're going to click this button.
If you do this all the time, that
is the button you want on your Word Qua.
Now, it's going to send it to PowerPoint,
automatically create it.
It won't create any formatting.
But watch this.
Click.
And just like that, it has created our shell presentation.
So you can see over here.
And that's absolutely amazing.
In our next video, we'll see how to format this.
I'm going to Control S. Remember, Control-- oh,
I don't want to Control S because then I
have to click once and twice.
So if it's never been saved, F12 saves you a click.
I'm going to say Boomerangs Are Easy To Throw.
And I'm actually going to save this to our Word class notes,
just for now.
All right.
Now I want to close this.
I promise you in the next video we'll have fun with PowerPoint.
I'm going to close this, both the Word document.
I'm going to save.
If you don't want to add that button,
there is another way to get a properly-formatted Word
document into PowerPoint.
And it's actually a cool trick.
I'm going to open up PowerPoint.
Either go to your Start or to the Task Bar
and open up PowerPoint.
It'll open up a blank.
All right.
And I'm opening up, and I'm going
to select this blank presentation.
And watch this.
I'm going to go File, Open, Computer, Browse.
And I'm going to browse for that Word document.
Now, the filter, of course, because we're
opening in PowerPoint, won't allow us.
But no way.
Down here in the Open Dialog box we can say All.
And now we can see all of our files,
including Word, Excel, or whatever.
We want to find our Heading Styles for PowerPoint.
So check this out.
It's a Word document.
We're opening it in PowerPoint.
But because it has those styles, it automatically, b-r-r-r-p,
just like that.
All right.
I'm going to F12 on this.
And I'm going to call this the same thing but Second.
And then click Save.
Second, and then drill down and find our--
and I'm going to save this to PowerPoint because we're
going to use this next video.
So this PowerPoint one here, b-r-r-r-p.
All right.
So in this video, we saw, in Word,
heading styles help us do some advanced tricks like creating
automatic table of contents and even taking Word documents
and creating PowerPoints.
All right.
We'll see you next video.