Hi there everyone.
This time we'll talk about one of the very, very fascinating
techniques while you work with shapes or text boxes or charts
or tables.
That is cloning these objects.
What is cloning these objects?
In simple term it means Ctrl C and Ctrl V.
But I would want that you see something new.
Open your mind to completely different trick which will make
the Ctrl C and the Ctrl V sound obselete, correct.
Let me show you some examples before I beging talking about
this trick.
This is one of the screen shots taken from UN development
report, available publically online.
And one of the pages, I see very nice illustration of how the
different shapes have been placed.
In fact the distances between these shapes you notice it's
absolutely symmetrical.
So we'll see one of the many tricks that will help you make
this fast, accurate.
We'll go about it.
But let me show you one more example.
And this is from the same report from the UN development report.
As I said publically available.
You can go through the website and search for it.
Even here you will notice all the different shapes of
same sizes you know being put aside adjacent to each other.
In fact I have taken another example from Bain and Company
publically available report.
I have given source at the footer the bottom.
It's a global diamond report which was released in 2013.
And I notice that one of the illustrations, talking about the
supply chain has so many similar looking shapes.
And if I wish to put this into slide what are the different
techniques can help me make this fast.
So let me now discuss about that trick.
So let me go to the next slide which is a blank slide.
It's been kept so, so that we can practice.
Normally whenever you create a shape, let's say a rectangle.
And if you want to create let's say 3 blocks below each of
these, then Ctrl C and Ctrl V that is the one that people make
use of it, right.
Okay, some people might also use the shortcut key of duplicate
that is Ctrl D.
Straight away Ctrl D.
So basically it's saving you one shortcut key less.
Ctrl C that is.
Now what I want to discuss is something beyond this.
Let's say I have a rectangle.
I am going to press the Ctrl key from the keyboard and notice
there is a small plus sign icon coming up on your screen on the
cursor side.
At that point in time, I'm going to use the mouse.
The left click and just drag it out.
Notice a replica has been created.
In fact if I hold both of these together
and then drag it out by pressing Ctrl key it's held together.
But this is not so cool.
You know what is cool.
If you press Ctrl and Shift, both of them together.
And keep it pressed.
Do not release that Shift and Ctrl until I say so.
With that from the other side of the laptop, from the mouse I'm
using the left click of the mouse and then dragging it down.
Notice it is in alignment.
They are following one common middle line.
In fact if I choose all the 3, and then Shift Ctrl right,
Shift Ctrl right, notice 9 blocks easily made.
Now of course I know that some of you who are not using
the mouse and using the laptop, you might face little trouble.
Because if you keep Shift Ctrl pressed with these 2 keys, your
thumb should be on the left click of the keypad.
That's how the first step is going to happen.
The two fingers on the Shift and the Ctrl.
The thumb on the left click of the key pad.
And then the sensitive touchpad you just use to drag it out.
Try this.
On the other hand you might, some of you might also ask that
look the distance between the shapes are not equal.
Well, let me tell you that is just one of the tricks
to help you.
There are other tricks like alignment which will help you
get the desired results.
So we will come to that a little later.
Right now our focus is on using Shift and Ctrl to make replicas
of the same object.
When I say object I not only refer to shape, I refer to text
boxes, tables and charts and picture.
So in fact notice, this particular illustrations, I have
this arrow like sign multiple times.
If I had to draw this on a blank slide.
Let's say if I had to go to insert and shape.
And let me see if I can get something similar.
Oh, yes I have this Chevron like shape.
I'm going to click on that.
And click here, correct.
This is the same thing, same arrow that you get to see on
the highways while you are driving.
Now if I keep Shift Ctrl pressed and just drag it.
Notice, replicas being created fast and they are all in the
same line.
In fact if I choose all the 4, and then press Shift Ctrl and
then drag it down, notice how fast.
So it's significantly faster than Ctrl C and Ctrl V.
And with the combination of other techniques like alignment
this will make sure you get to prepare reports like these and
that to fast and accurate.
In fact let me spend few extra seconds on showing you this is
also equally applicable for text.
So for example let's say insert.
I go to text box.
I write my name.
Let's say Rishabh.
And I'm going to follow this let's say a hypothetical
designation.
Let's say Analyt, in the Debt Capital Markets, okay.
I'm just going to extend the width of the text box.
Now notice this text box I'm choosing from the border.
Shift Ctrl Down, Shift Ctrl Down, Shift Ctrl Down.
And if I choose all 4 of them.
And then if I say Shift Ctrl right,
I'm able to make quick replicas.
Taking one more new blank slide.
And putting a table element there.
Something like this.
Shift Ctrl Down.
I'm able to create two tables.
Similary if I insert a new slide.
And I put a chart inside it.
A basic, normal basic chart.
Let's say even this will do, right.
I'm going to click on this cell one, and click it away.
Let's say let me just choose the chart and make sure
it is small enough.
And then when I press Shift Ctrl.
In fact before pressing Shift Ctrl, I'm holding the chart by
the border, right.
Shift Ctrl and then pulling it down.
You came to a quick shock, it doesn't apply to chart.
But what I can do with the chart is press Ctrl D.
And another replica got created.
So maybe for chart I might want to use Ctrl D.
D for duplicate.
So those are the various features you can use to make
duplicates or clones of objects.
Hope you liked it.
And we'll see more of it in the case study
that follow sometime after.