So final piece of this puzzle is making sure that you have the right tools in place to
actually plan your week.
So I'm going to dive into my computer and show you.
Due to very popular demand after my last couple of videos.
This episode is all about how I plan my week.
I have been running my business for a decade now, which is bonkers.
And I've grown it to multiple seven figure, I have a team all over the world, and I also
have a personal life.
So I've become a bit of a ninja when it comes to managing my time.
So I'm going to show you how to block your time and protect the crap out of it.
So if you're excited, give this video a like.
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Hit the like button, not this button, this button.
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Let's jump in.
The first thing you're going to do is called a time journal.
Pretty simple.
All you're going to do is track your time, and track how long it takes you to do certain
things and how long it takes you to do the key activities that are pretty constant in
your week, i.e., commuting to the gym, working out, making dinner, etc.
And you can track this in the notes on your phone or you can track it just on a notepad.
You will be astonished at how much time you actually waste doing things like scrolling
through social media or, I don't know, watching Netflix, whatever it may be, or just stalling,
to be honest, and how much time you actually have available to get things done during the
week, if you knew how to do it efficiently.
So this is why this is so eyeopening and it's such a helpful exercise.
Plus if you're really going to plan out your week to get things done and feel amazing about
it, you need to know how long things actually take you to do so you can realistically map
it out.
So, I'm curious, comment below and let me know what you think will be your biggest time
waster of the week.
Is it social media?
Is it watching Netflix?
What do you think it might be?
Let me know in the comments.
All right, that's step one.
Step number two, you're going to ask yourself three very important questions.
When you look at your major to-do list that maybe you've got sitting in front of you and
all the things that you think you need to be doing, ask three questions, and be really,
really honest about it.
Does this need to be done?
Does this need to be done right now?
And does this need to be done by me?
Once you ask these questions about everything you have in your world and on your to-do list
and just on your never ending lists of tasks, you'll start to realize there's a lot that
you can take off of it.
So that's step two.
Ask those questions, get real honest about it, and delete or delegate anything that doesn't
need to be done by you, doesn't need to be done at all, or postpone it if it doesn't
need to be done right now.
And the reason that I am teaching you how to plan your week versus how to plan your
day is because step number three is all about weekly goals.
I realized that when I tried to plan every single day, there's just too much variation.
You never know what could come at you during a day.
So I like to give myself spaciousness so I don't feel so stressed out about my daily
tasks.
And that's why I like to do weekly goals instead of a daily to-do list or a daily task list,
and I'm going to explain exactly how I do this and it's going to change your life.
I'm telling you in just a second in a later step.
But just keep in mind that we're focusing on weekly goals here instead of the daily
to-do lists and tasks, and it will actually exponentially speed up your growth and your
efficiency in getting things done.
Which brings me to step four, and that's your daily priorities.
For me, they don't change.
My daily priorities are the exact same all the time.
And if you watched my video on seven simple habits that will make you rich, and I'll link
to that in the description below, you'll see in that video I only have four things I focus
on every single day.
So if you missed that video, let's just take a look at what they are.
So what I focus on are booking sales calls to drive revenue in my business.
I drive webinar traffic to our products and programs.
Get really, really great testimonials from our customers and clients so that it makes
us easier to sell our products and services.
And we have a ton of them, which is awesome.
And then number four is product development to be the best in the industry.
Those are the only four things that I focus on on a daily basis.
That is it.
That is all.
And it makes such a huge difference because it keeps me focused on the things that actually
matter.
Now, of courses, there's other things that I want to do in my day, there's other things
I want to focus on, but everything needs to be linked to these four goals that I'm actually
doing on my to-do list, otherwise it might just be a make work project or something that
I'm just trying to do to stay busy, which seems silly and it takes away time from things
like family, friends, relaxation, self care, all of that.
So four daily priorities every single day.
That's it.
Now, the fifth step is kind of tying all of this together.
And when I say that, I mean that my weekly plan and how I plan out my week is based around
things that I have set out for next year.
So I have yearly goals and things that I want to accomplish.
I have quarterly and then I have monthly and then I have weekly.
And my weekly goals all stem from those longer term goals.
So when I say yearly, it's things like overall revenue that we want to achieve for the year.
That's something that I know I want to make happen.
So how can we make that happen on a monthly, weekly, daily basis.
So, then we break that down by quarterly and it'll be, okay, in this quarter, what's the
big focus project that we want to be working on?
For example, if we are always focused on creating the best product in the business, maybe it's
doing program updates, and that is a big task.
So then on a monthly basis we would pick one specific section that we want to maybe update
or add to or do product research on to see if we're missing anything.
And then on a weekly basis, breaking that down into, okay, what do I actually need to
focus on to make that monthly goal happen, and breaking into smaller sections.
I'll show you, for example, you can see on my wall right next to my four daily priorities,
I have the week laid out.
And so, every Friday, it's Friday afternoon right now, every Friday I map out what I want
to achieve the next week.
So these are the only things that I'm actually focused on.
And this is how I plan my week, and it keeps me super, super focused in on tasks.
So we want eight AA enrollments, that's working with the sales team, 70 for bosses enrollments,
program updates.
I want to make sure that I map the outline for the funnel lessons and choose the record
date for it, and then finalize the content calendar for the next month, and pick the
record date.
So that's it.
That's all I'm going to be focused on for the next week.
And I have it right in front of me on a daily basis so I don't forget.
And again, that allows me to focus on the things that really matter and that are really
going to push the business and not just do this crazy busy work because I'm distracted,
which tends to happen.
So the final piece of this puzzle is making sure that you have the right tools in place
to actually plan your week.
So I'm going to dive into my computer and show you exactly how I do this and exactly
how I block my time, so you can do it for yourself and make your weeks way more efficient
and fun and free and spacious.
I'm telling you, this is going to change your life.
Let's dive into the tools that it takes to properly plan out your week.
And keep in mind, these are the tools that I use, but you can also do this with just
a notepad, you can do it with the notes in your phone, whatever you want to use, but
this is the method that I use.
So I have basically every single thing that ever comes up as a task in a Asana, and then
I just organize it accordingly, which I'm just going to show you in a second.
But anything that anyone asks me to do or I know I need to do, like book a dentist appointment
or I need to take something in to get hemmed or whatever, it all goes in Asana, because,
otherwise, I will forget.
So it all goes in there, and I'm going to come back to this in a second, but the first
thing I want to show you is my Google calendar because this is where I actually block off
my time, and this is how my time blocking works.
So you can see everything in lilac here, or the light purple.
These are all standing meetings except for a couple of things, which I'm going to show
you.
So these are all standing meetings and these are all business related.
Anything in yellow is my workouts for the week to know that I'm actually going to get
them done.
And then anything in this pink color is personal.
So coffee date with dad, date with mom, hip hop class, date night, and then girls nights.
So making sure it's all in there.
And then the great thing about time blocking is that you can move things around.
And this is why I like to plan my week, like I said earlier, instead of trying to plan
my day down to every single minute and every single detail.
So let's say I can't get this workout in on Tuesday afternoon.
That's okay.
What if I move it up to in the morning?
Okay, cool.
Let's move it up to the morning.
That gives me more space and time to do it.
So everything is flexible.
You can move everything around.
I'm not on all of these meetings, but I have them in my calendar just in case I need to
hop on and they're already blocked off.
Now, what I'll do is, based on the goals that I showed you earlier to the weekly goals,
you saw that we had sales goals we wanted to hit.
So in order to achieve those on a daily basis, I have review calls and track KPIs and track
the BSL, which is one of our modes of marketing to see how many sales are coming in, how much
traffic we're sending there.
I have that blocked in my calendar every single day at the same time.
Again, do I do it every single day at the same time always?
No.
Sometimes it has to move, so I'll move that block, but at least I know that I'm contributing
to that weekly goal and it's one of my four daily priorities every single day.
The other thing that I have in here is I have the other two goals.
So you might remember I mentioned I wanted to plan my content calendar for the next month.
So I put that in here because I know it's going to take me an hour of time.
And I'm also very strategic with how I do this.
And I like seeing the big picture because I know that I'm going to go for a workout
from 11 to 12 and I'm going to be sweaty and gross, so I want to give myself time to come
home, shower, eat, and then I'm going to plan out the content calender, and then I have
some other things that I need to do, which I'll show you in Asana, but I want to be ready
for the day before I dive into this.
So I know this is going to take me an hour of time, I'm going to do this here, and then
I also know my other big project or goal for next week.
The last thing on that list was outlining the funnel section of our program updates.
So this is going to take me a little bit longer.
So I blocked off more time.
The item in red here, I don't need to be involved in, so it's just in there as a reminder for
me, but I don't need to be there.
So I put it in here and I moved some things around to make sure that I had space for it.
And, keep in mind, I'm not having to be on all of these meetings.
These meetings in the mornings are super short and this is really just a blocked period of
time.
I don't have to be there for it.
And then I have respond to clients every single afternoon at the same time.
And again, if I want to do it earlier in the morning, I do.
So this is the cool thing about blocking your time.
And then I go back to Asana and I look at what needs to be done on the actual day.
So I'll look at Monday and I'll be like, "Okay, is everything that's on my Google calendar
in Asana?"
And it is.
Organize content calendar, pick a recording date.
So all the sub-tasks are in there as tasks as well.
And share the content plan with the team in Slack.
Now, are there other things that I've written down as to-dos that I know I need to get done,
I need to get done right away, and have to be done by me?
Yes they are.
So, for example, do a live stream and YouTube for bosses.
So I put that in here.
It won't take me more than half an hour.
This is ample time.
So I put it in right after I blocked the content calendar.
And then I also know that I want to promote the next day's video, do a teaser for it.
So I put that in for 30 minutes so I can post that on to Instagram.
And again, these can move, it's super flexible, but at least I've blocked the time to know
it'll actually get done.
So that's how I do it.
And then in my meetings I have just the meetings that I have that day.
So you'll see leadership meeting is every Monday morning.
And in the sub-tasks of it, I have all of the things that need to be done.
Now, on one final note on this, as I plan my week, one of the biggest things that I
do is what I like to call the whole life assessment.
And this is actually something I learned from Brendon Burchard, and it's basically every
Sunday I sit down, and I'm not perfect at it, it might not happen every week, but it's
an amazing, amazing thing to do for your life.
So I sit down and I take audit of all of these aspects of my life; health, mental, emotional,
love, partner, family, friends, mission, experiences, spirit, finances, and learning.
I just journal on them and I give myself a score out of 10 on how I'm feeling about it.
And it's such a great way to start the week because you can check in on your whole life,
not just on the tasks and the to-dos that you have to get done, but everything.
So this is how I plan my week every single week.
And it looks like it might be detail oriented and too much, but actually it's created so
much space for me.
I used to write down so many things on my to-do list and feel like I had to get them
done every day and I'd never accomplish them, so I always felt like I was behind.
This is realistic.
This allows me to see, okay, this is the week ahead, these are the only things I really
want to get done and need to get done right now.
How can we work backwards from there?
And then also on my calendar you can see I have a lot of white space, and that shows
me that I have room to move and be flexible with it.
So these are the tools that I use.
But again, you can use pretty much anything to make this happen.
And then you'll see that I have it all in my iCal as well.
So my Google calendar and iCal are linked, and I look at this on a daily basis to make
sure that I know what I've got coming up day to day.
I hope this was helpful for you.
Make sure that you check out my seven simple habits that will make you rich video and my
day in the life video, so you can actually see the behind the scenes of what it's like
to be an entrepreneur.
And don't forget to hit subscribe and the bell to get notified every single time I post
a new video.
And hit the link below this video in the description to get personal emails from me every single
Friday.
See you in the next video.
Thanks for watching.