Steve Dotto here.
How the heck are you doing this fine day?
Me?
I’m chomping at the bit, ready to get answering your questions on this week’s Ask DottoTech
because the question are outstanding.
We are going to talk today about two of my favourite topics.
We are going to talk about Google Photos and we’re going to start things off by talking
about Evernote.
So sit back, relax and prepare to learn something new on Ask DottoTech.
This feature, Ask DottoTech, is really turning out to be I think a great addition to our
community.
Now if you’ve got a question that you’d like my help on, I encourage you to post that
question in the YouTube Comments.
I respond to as many as I can and answer here in this format just as many questions as I
possibly can.
We don’t get to everything but we do get to a lot.
Today, we’re going to be talking about primarily about Google Photos which I’m increasingly
liking and Evernote, which you know I’ve got a man crush on.
I’ve just liked it forever.
So let’s take a look at what Rick Mortimer asked a few days ago.
He says “Steve, thanks so much for you instructive videos on Evernote.”
You are most welcome, Rick.
“I love this program, but there’s so much to it…”
You know that’s one of the things about Evernote.
It’s a tool that you can use just a little bit or it’s a tool that you can use a whole
lot.
“I’ve been using email to send to Evernote lately and I remembered that you have a video
which included how to use tags and hashtags to send emails to Evernote so the mail went
to a specified notebook with tags.
Can you tell me where to find this information?
Thanks again.”
Indeed, I can tell you where to find this information.
Now because you’re saying that you’re currently doing this, I know one thing about
you.
I know that you’re now using the Premium version of Evernote.
One of the challenges for Evernote users is that the basic version, the free version used
to include an email address that you could send to in order to ship information into
Evernote.
That has been taken back and you only get the email address now with your Premium account.
But I think personally that it probably is worth the price of admission, that the Premium
accounts, just the ability to be able to send email directly into Evernote makes it worth
the additional cost of the Premium version.
Now what do I mean sending email to Evernote?
From your inbox, you can take any email that you have and you can fire it off, send it
as an email and it will appear in Evernote.
You can actually designate where it lands in Evernote if you’ve got notebooks and
if you’re using tags to add structure.
So it’s a very powerful idea.
You can actually subscribe to newsletters and give your Evernote email address as a
newsletter subscription so that newsletters could go directly into Evernote and you could
file them if you wanted, if you wanted to do that sort of thing.
You could also have people send information to you in Evernote and completely bypass your
inbox should you choose.
But personally, I use it primarily for all of my accounting and other information that
I want to find over and over again like invoices or bills, that sort of stuff.
I send all of that stuff, anything that I want to retain from my email account into
Evernote.
Why don’t I just leave it in email?
I use Gmail and Google’s got a pretty good search engine.
Well to be honest, regardless of how good Gmail is, it sucks trying to find stuff in
email in comparison of trying to find it in Evernote.
So I think that Evernote is a place that we like to store all of our valuable information;
email is a place for use to communicate.
So getting valuable information out of our email, well, I think that’s just a great
idea.
But I’ve gone on long enough.
Let me show you how to find it.
So I’m going to have to do a fair bit of blurring out of stuff because we’re going
to see account details.
How you find your Evernote address if you have a Premium account is you go into Account
info and there you go into More Account Settings.
That launches the web browser version of your Evernote account and there near the bottom,
you find you email address that you can send email into Evernote from.
Of course, this is blurred out so I’m not going to have a whole bunch of extra information.
But if you have happened to have accidentally shared this with too many people and you’re
getting too much junk email in it, you can actually reset this, get a whole new email
address from Evernote and use that I the future.
This gives you that kind of control.
Again, this is only available to premium users.
So how does this actually end up working for us?
Well, let’s go into Gmail and let’s compose a quick test email.
So I’m going to send it to Steve’s Evernote account.
I’m just going to call this test1 and I’m going to send it.
Nothing too fancy.
So all I did was send that.
Now it’s going out through the internet, going to the servers, to the Gmail servers
and the Gmail servers are now redirecting it now to the email servers at Evernote and
Evernote should be now accepting that new document into my inbox here in Evernote.
So let’s just go into my notes in Evernote.
Minimize this.
If I refresh and sync my Evernote account, there’s that email that I’ve just fired
into Evernote.
It’s that quick and easy.
But the question that I was asked was, “How do we send an email to an individual notebook?”
You see I’ve got all of these different notebooks that create a large amount of structure
for my Evernote account.
So let’s send this email to our Demo Notebook for Course.
When we do that, let’s also add a tag.
I’ve got all these different tags that add structure to my Evernote account.
I’m just going to add the email tag because it’s going to be related to doing email.
So I’m going to try and send a new note from email and I’m going to try and have
it land in my Demo Notebook for Course.
That’s the notebook I’m going try and have it land in.
I’m going to try and give it a tag which says email.
Now I’ve got a little cheat sheet for you here.
No, Steve, why do we need cheat sheets?
We need cheat sheets to make sure we get the right nomenclature, we get the right order.
The order that you do this in is you create the name, the email subject name, the title
of the note, a reminder date, you could actually put a reminder date on it, the folder, followed
by the tag.
You use the “@” sign to designate the folder and the “#” to designate the tag.
Does that make sense?
Let’s go do it and let’s give it a try.
Let’s compose a new note to my Evernote account.
There we go and the subject is “Landing in the right notebook.”
Now “@” sign and what was the name of the notebook?
I’m just going to check to make sure that I know exactly which notebook it is because
I forgot the name.
It’s Demo Notebook for Course.
It’s a little bit of a long name, Demo Notebook for Course.
And then I’ve got to use the “#” key and I want to add the tag “email” because
it’s related to email.
All right.
So if I’ve done everything right, this should work.
I’m sure hoping it works.
I send it.
Now we wait.
The message has been sent.
The internet magic is happening.
The email is going up to the cloud servers.
Gmail is distributing it and sending it to Steve’s Evernote account.
Steve’s Evernote account momentarily should be accepting this and if I refresh now, we
go into that Demo Notebook that I’ve created just for this sort of purpose, look at this.
Landing in the right notebook, the email was just sent to me and look there you could see
the tag “email.”
Touchdown, Dotto!
Complete domination of sending an email into a discrete Evernote notebook with a tag.
This control gives us tremendous control.
This level of control gives us tremendous control over our messages that we’re going
to be sending into Evernote and really adds our level of productivity using Evernote.
I think it’s a way cool way to use it and Rick, thanks for asking.
I kind of felt like I got to show off a little bit there.
I love that feature.
I love to do that.
In case you want to have a text version of this kind of process, I’ll include a link
into a blog post that describes that same process.
So there we go.
All right, we’re not done with Evernote yet.
No, no, no because we’ve got Gordon Stoa who asks, “Love you info through DottoTech.
I would like info on adding an image from Google Photos to an Evernote note.”
He has Evernote Premium.
It doesn’t really matter if you have Evernote Premium or Evernote Basic.
It’s pretty easy to send a note or to send an image from Google Photos.
So here’s my Google Photo account.
As you can see, I’ve got all of these different photos available to me.
Now if I wanted to take one of these photos and send it—let’s find it.
Here we go.
I was visiting New York recently with the lovely and talented Kim Garst and Sue Zimmerman.
Let’s take this photo here.
Let’s say that I wanted to put that photo and save that photo into Evernote for some
reason.
Well, if we look here in our sharing options within Google Photos and the sharing is that
little connected dots, if we click, we see I can share this photo using Google+, Facebook,
or Twitter.
But there’s no way to share it and send it directly into Evernote.
I can create what’s called a shareable link.
If I click on this, it will create a URL that I can send to somebody else so that they can
open it up.
Let me show you what happens when somebody else opens that note.
If I was to paste that note into Evernote, it would appear just as a web link but if
somebody clicked on it, they would gain access to that one single photo.
So that’s a way to share the photo very economically because you’re just basically
sending a link that somebody can download.
It’s like sending a Dropbox shared file link or something like that.
But that’s not how we will end up getting this photo here into Evernote.
Instead, what we can do is we can just do this way back to computer processing 101.
I’m going to right-click my mouse on the photo and I’m going to copy the image.
I’m just going to use the clipboard in my computer and I’m going to head over into
Evernote and right here underneath your question, Gordon, I’m going to paste that photo and
it’s in Evernote available for me to use any way that I choose.
It couldn’t be simpler as far as copying and pasting photos right into Evernote.
It works on standard copy and paste.
But let’s not leave that.
Let’s stay with it for a moment and let’s answer this question here, which is oh man,
I’m not going to try you name, I’m sorry.
“Could you please make a video on how to upload a photo from Google Photos to Facebook?”
Well, it’s almost the exact same process.
Let’s just jump back in.
Let’s say that I wanted to post this to Facebook, again using the Share tool right
within Google Photos, I can then post it to Facebook.
It creates a Facebook connection and it goes through and it creates a post for me and embeds
the photo in it from Google Photos.
It’s that easy.
It actually couldn’t be simpler.
You have those sharing capabilities built in to Google Photos.
Before we leave the Evernote story, I have one thing that I wanted to tell you about.
I have been working hard developing the Evernote Quick Start.
I’ve taught so many people how to use Evernote in our courses and free tutorials that I think
I’ve developed what might be the easiest way to get started with Evernote without worrying
about the depth and the breath of the topic that seems to stall people because they try
to do too much with Evernote right out of the gate.
My Evernote Quick Start guide will walk you through what I consider a really logical and
simple way to start using Evernote, integrate it into your day to day life and ease into
using Evernote.
It’s a series of four really quick videos, three to four to five-minute videos that walk
you through setting up your Evernote account from the very beginning and what you should
be using it for from the start to set you up with Evernote in the future.
The Evernote Quick Start guide is free.
All you have to do is click on the link here in the video, in the card or in the description
below and you can gain access to my free quick start guide.
So I encourage you to do just that.
I think that pretty much wraps things up for today.
My thanks to everybody who asked questions and remember, if you have a question or comment,
enter it into the Comments area here in YouTube and I guarantee you I will read it and if
I can answer, I will.
Dotto Tech is brought to you by our friends at BlockLess.
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Until next time, I am Steve Dotto.
Have fun storming the castle.