Steve Dotto here.
How the heck are you doing this fine day?
Me?
I am doing spectacularly and I thank you for asking.
This is Ask DottoTech, the show where you ask questions and I answer them often accurately.
Today, we are going to be returning to Gmail.
I’m going to show you a very useful technique to be able to bring other email accounts into
your Gmail so that you can answer all of your email from a single interface.
We’re actually going to integrate Yahoo Mail with Gmail.
It’s cool, it’s simple and it is useful.
We’re going to be taking a look at Sunrise Calendar a little bit, which is really one
of my favourite calendar apps.
But we’re going to be showing how to integrate that and sync it with Evernote.
We’ve got questions on that.
Plus, we’re going to be spending some time with password managers.
I’ve shown you a lot in my videos in the past how to use password managers to manage
accounts, to manage your online access to accounts, but password managers will do a
lot more protecting your personal information and keeping at your fingertips so beyond using
them just for your web accounts.
That’s all coming up today on Ask DottoTech.
This is a big day for us on Ask DottoTech because we are bringing our first real sponsor
to the table.
The folks at BlockLess have decided that Ask Dotto Tech is an awesome product and they
want to sponsor us, which is great because I think BlockLess is an awesome product.
What is Block Less?
BlockLess is a service that allows us to do regional domain name switching.
What the heck are you talking about, Steve?
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Very excited.
Welcome aboard, folks, at Block Less.
By the way, they’re a good Canadian company as well.
So we’re going to start things off by looking at Gmail and we have a question from Agatha
Melvin who says “Thank you, Steve” she’s referring to a previous episode of DottoTech.
“Did I hear you correctly?
You can also have your Yahoo accounts flow into your main Gmail account?”
Yes, Agatha, you heard me correctly.
We were talking in a previous episode about how convenient it is to collect all of your
different email accounts and have them and be able to manage them through Gmail.
A lot of people don’t recognize that they can have other, even competitive accounts,
Hotmail, Microsoft Mail, Yahoo Mail accounts and they can manage it, send and receive all
from within Gmail.
I thought I’d better show you how to do that.
So I’ve got my demo Gmail account open here and I’m going to show you how to integrate
a Yahoo account.
Shall we do that?
And like most things that we do in Gmail, we’re going to start right underneath the
Settings, the little gear icon there.
We’re going to go into Settings and in Settings you’re going to find this tab here which
is Accounts and Import.
When we go into Accounts and Import, the link that we want to click on is Add a POP3 mail
account.
Don’t worry about the word, “POP3.”
Just think about it as “Add a mail account.”
Now I’ve setup a demo Yahoo account just moments ago.
So here it is right here.
I’m going to put in the email address for it right here, it’s DottoTechDemo@Yahoo.com.
Now you go Next Step.
So you put in your email address and then you have to put in the password for that email
address.
For the most part, Google is going to look for standard internet convention as far as
putting in the POP server and all of that sort of stuff and for most webmail services,
it’s going to work just fine with their presets.
Once that is done, we say Add Account and it says, “The account has been added.
“ “I want to be able to send mail as.”
So this is a key.
What we’re setting up here is making sure that not only can we receive mail but you
could also send mail under that particular email accounts’ address.
That’s something you’re definitely going to want to do so we go to the next step and
it asks me to enter the name and information about that account.
We have to enter the email address now not for just receiving but for sending and it
will go through and it will check all of the credentials.
Okay, so the final step in the process is a verification email was sent.
Now they actually send this verification email to the address which you are going to be incorporating
into Gmail.
So I’m going to go over now into my Yahoo email and we see already here is a brand new
email from Gmail itself.
It says “Gmail confirmation - Send Mail” so it’s asking if I want to do this.
You can read your way through this but essentially what you have to do is we have to click on
this link here, which now verifies that I want to be able to send and receive email
from this account in my Gmail account.
So now what I want to do is I want to prove that we’ve done this properly.
So I’m just going to quickly compose an email.
I know it’s going to come from the same email address but I’m going to send an email
to DottoTechDemo@yahoo.com, I’ll just call it a “Test” and we will send that.
Now we should theoretically get that in both.
This Yahoo account here if we would go back in and check in the inbox here, it should
be arriving here because—there it is.
There’s the Test, right?
Let’s go back into our Gmail account and there’s the Test there.
So we can see it in our Gmail account.
Now if you don’t want to go through this process of being able—and it’s not important
for you to be able to send email from within Gmail, if you just want to be able to audit
and have all of the email come in then an option for you to do is to instead setup auto-forwarding
from whichever account you want.
So you just go into the settings of whatever email account you want to have sent to your
Gmail account and you set it up to automatically forward all email in.
The only thing you lose is the ability to send email from that account in the future
from within your email account.
You’d have to go back into that original account in order to send email under that
address.
Does that all make sense?
Agatha, I have to thank you so much for the question.
Next up we have a question from Mourad, who says, “Hi Mr. Steve.”
Well hello, Mr. Mourad.
“I just got Todoist” oh he just got Todoist, “and find it’s possible to sync tasks
from Todoist into Sunrise” but sometimes he creates a task in Sunrise and he wants
it in Todoist and it’s not there.
At least, I think that’s what he’s saying.
But I think that’s a great question because our tools like our calendar apps, we really
want to make sure that they integrate with other services.
That’s one of the reasons that I like Sunrise Calendar so much.
It has wonderful integration with a variety of services.
So let’s jump over and have a quick look at it.
Now Sunrise Calendar is my calendar of choice.
We’ve done demos on it.
I’ll put a link to a nice demo that I did to a nice Sunrise calendar right here.
But it’s basically almost like we were just looking at it with Gmail as far as it’s
a unified calendar that kind of is an umbrella organization for all of the other calendars
in our lives.
So when we install Sunrise Calendar and set it up, and it’s free, you can then if you
go under the gear settings, as is always the case with our demos right now going into those
Settings, if we go into Accounts, we get an idea for exactly what Sunrise Calendar integrates
with.
So we can bring in our Google Calendar, our Office 365 and our Outlook calendars.
We can bring in iCloud.
We can also bring in things that aren’t necessarily pure calendars but are event-based,
things like Facebook birthdays and other things like that.
These are all of the different services that Sunrise Calendar integrates with.
Isn’t that an amazing list?
And these are the ones, these are the tools that I use on a daily basis that I have integrated
with Sunrise calendar.
We can see that I have Todoist, Evernote, Asana and as well as of course my Google Calendar.
So let me show you how that integration ends up playing out when we add an event or we
add a task in Todoist.
Now Todoist isn’t necessarily the best place for us to be putting in calendar events.
It’s a task manager but sometimes we want those tasks to appear on our calendar.
So let me jump over to my Todoist account and I’m just going to create a new task.
I’m going to quickly add a task and I’m going to call it, “Something important.”
There we go, Something important.
Now it doesn’t have due date but I’m going to instead put it in for tomorrow.
I’m going to put it in as a task for tomorrow.
I spelled “something” wrong so let me fix that because we can’t have that going
on a now sponsored version of Ask Dotto Tech.
So I’m going to add that task.
Now I’ve added a task for tomorrow.
I’ve created a date for the task.
Now it takes it a second for everything to sync through but I’m just going to refresh
Todoist to make sure that it’s refreshed and synced and then I’m going to go over
into Sunrise Calendar.
Now we should see momentarily our new task appearing in Sunrise Calendar.
What’s happened now is Todoist will sync to the web services and then here, it’s
already come through.
So it’s syncing all of its stuff through the web services.
The web services know that there’s a conduit to Sunrise Calendar and so that task is now
passed through the Sunrise Calendar so now it’s in our calendar.
If I click on it, we can see that it’s in Todoist.
It tells us that it’s actually something in Todoist.
If click on View in Todoist, I’m brought into that task so a really nice integration
between multiple services.
Now this works not just with Todoist but with Evernote, a variety of other task to-do list
and calendaring apps.
And finally we have a question from Anna, who says, “I downloaded both Dashlane and
LassPass to test them both before I pick one for my organization.
I would like my PM to be able to log in to not just websites for my team but also computer
programs like software we use for our help desk and our auditing wizard, etc.”
So there she is finding that neither of these services automatically help logging into things
other than websites.
And yes, none of the password managers that I know will do those things, will log in to
other types of services other than web-based services.
Having said that, there is some capability that I wanted to share with you and show you
within LastPass, which I think you might find interesting.
That is this: let me I open my LastPass account.
If we take a look at LastPass, we’ve got here the ability to obviously save sites but
they have an area called Secure Notes, which is well worth looking into.
When we click on Add a new secure note, what that does is it allows us to create secure
information in LastPass that is not just log-ins to different websites.
Look at the different things that they will automatically create or you can just make
kind of a blank file.
You can save a bank account, a credit card information, your driver’s license.
If you want to save your driver’s license and have it available to you, it’s right
there.
All of these different types of data, you can save in LastPass.
Now I’m going to create a link here to a demo that we did on using LastPass but it’s
this password manager that I use to protect all of my personal information.
Now the benefit of having this information in LastPass is if you have your smartphone
with you and you’re out and about and maybe you don’t have your wallet and your driver’s
license and somebody says, “What’s your driver’s license number” because you’re
doing something that you require it for, you can go into your LastPass account on your
smartphone and retrieve that information.
You’ve got the information available for you when you need it and where you need it
so this is something that’s well worth adding to the type of information that you’re adding
to your password manager.
Other password managers will do this as well.
It doesn’t do it exactly what Anna was looking for as far as helping to log in to say vertical
applications but you could store the password and log-in information in a secure note that
the manager could then go into the note and they could copy and paste the information
into the appropriate fields.
It’s not quite as elegant but it still serves the main purpose.
And that I think brings us to an end.
Remember, DottoTech.com is brought to you by our new sponsor.
Yes, indeed.
I invite you to drop by and visit our friends at BlockLess.
Oh where are they?
There they are, BlockLess.
That way you can view Netflix from around the world from the comfort of your own country.
Until next time, I am Steve Dotto.
Have fun storming the castle.