Hello everyone and welcome back to the Keep Productive YouTube channel today's video
We're talking about something called notion shuffle time
Notion shuffle time is a word dog dedicated to essentially the act of you
Moving around the blocks and pages inside of your notion account
Constantly and let's talk about the ways that you can reduce your time spent on this and also why
That's the case why we spend so much time on
Doing this act of moving stuff around so guys that's gonna be in today's videos
So, hey guys, welcome back to another video I've got a nice cup of tea here
It's Becker's work monk that she's recently bought so maybe I might get told off if she sees this video
Fingers crossed she doesn't but today's really weren't you talking about notion?
shuffle time and the reason wanna talk about this is is because a lot of people in the Facebook group are mentioning this they spend
mentioning that they spend a lot of time inside an ocean moving their stuff around and I totally
Get where they're coming from as a notions user myself for a year and a half
I've literally explored like
Moving my notion account all around and new layouts and things like that
what I want to do today is talk about the reasons why how you can reduce it and also talk about how
That came to plan and from the other applications that we've used to the past
So let's start by talking about notion notion is a modular antig application so you can change it up to whatever style you like
Now in the past with the applications we've used like Evernote to do is Trello
They've had some form of structure some sort of organized
Fixed layouts that you've gone into and you just added the resources now naturally, let's take Evernote
For example, you've had notebooks you've had tags
You've had stacks that you can add shortcuts even but nothing to the extent of notion of being able to completely
recreate your productivity application and naturally a lot of people going to spend time in these applications like notion like
coda and like Mila note 2
Now team applications like Monday calm like coda like a table or a bit easy
When it comes to the sort of structured layout, so they also have very similar structures to notion
but when you with a team when you went three or four maybe ten people you have a sort of
obligation to create a structure and then leave it as it is until your next review because if you change that structure
during that period of time you're working on a project you could potentially damage the
process or flow of the project and that sort of defeats the active teamwork and team collaboration if you're constantly
Changing your team application structure. So teams aren't necessarily going to struggle with this
it's it's going to be the people who use notion as a
personal experience like you and me now the reason why this is so damming is because
Imagine if you constantly changed your notion account
maybe
45 to an hour and a half a day add that up across the week and you're looking at a lot of time that can
Be spent maybe the honor task or elsewhere
Now why I want to help you to reduce that time is because we have to try and think of notion as this
Application very similar to ones before but we have to limit ourselves I guess on how much time we spend in the application
Now my sort of recommendations for you if you're thinking this is a problem for you
And it might not be a problem at all is the following
So major changes to your notion account and we're talking about structural changes to maybe your home page or a page
Should be done and limited to 30 minutes per week. And this could be spanned across the week now
I would say the one thing you need to do with major changes is be intentional one thing that I do
Inside of my notion account is make notes at the bottom of a page in order to let myself know
What areas I want to create and the goal behind that is so that at the end of the week when I actually come around
to
Making those main changes I can actually get activated and not necessarily in the moment
For example, let's say I just jumped into it in the afternoon and started building out a page
It takes me another 20 minutes
but if I
condense it or lock it into one period of time where I'm changing all of my major changes on motion in a week and
Dedicating 30 minutes to it in that block then I know
Then I'm at least being a bit more frugal on how much time I'm spending on major notion changes
the other thing might as I do is
daily notion tweaks
Because tweaks add up over time like you could tweak the color change or the color background on a bit of text that you've got
You could be adding an additional table and linking it out, etc
There's loads of things you can do cover pages are
Where a lot of time is spent try to limit yourself to 10 minutes a day
Maybe that's three minutes in the morning three minutes a lunchtime at four minutes there
but try and limit actually changing the experience inside of the application because you just going to delay yourself and
Even spark new ideas about how you could do major changes inside of notion
So as I was mentioning
I sort of make a tally of things that I need to improve inside of my own notion
As I go instead of necessarily doing it in the moment that's almost like capturing articles to read later
Versus actually reading them in the moment
now the other recommendation I have is if you want to change your design for a home page and
let's say it's the evening and you have got your laptop stowed away or
You're wanting not to do a bit of work
then what my recommendation
Is and what I'm going to be doing very soon a worksheet on is is that you're just getting a bit of paper
and actually just sketching out what you want that page to look like now notion is very
Like almost like a page you're adding things you're building things in that page and sketching it out
Even if you are Neph at sketching rubbish it yet sketching then use the page as almost like a workspace to design
Something that you can recreate later, so this can almost help you in that process to delay
Anyway guys naturally this is going to be an interesting space once we create modular apps
You get a lot of problems with it naturally got templates inside motion
So that's going to save you a lot of time
But I do think it's going to be something really noticed in the next six months
People spending a lot of time inside of an ocean making it look dope and this is actually something that has occurred
But that journal space a lot of people have done bullet journals
But they redesign it every single month which isn't a problem because there's a lot of value in
Theming it to a certain thing that you're doing and limiting that time but this is something that we have seen before
Inside of notebooks, so it's definitely worth looking at how that because I almost guarantee it
That's how notions gonna play out. Anyway guys, let me know in the comments below
How much time do you spend average with a week on notion? Let's not judge each other
Let's just give each other a figure. Where would you like to work towards? It'd be great here. Maybe we can recap this video
I'm also doing daily videos now for this next month at least
So feel free to pop in any comments of more videos you'd like to see on notion or other such
Applications because I'm probably going to be in the comments a bit more often. Anyway guys
Thank you so much for stopping by today
Make sure to have a great week keep productive and I'll see you guys very very soon Cheers