We want to show you some other functions that are available that we really didn't
feel like fit very well with in other aspects of the training. So, Ashley, take
take just a few minutes and let's walk through the end of day procedures that
we were discussing. Okay, we're going to quickly go through a full cycle of the
day cashier in, cashiering out, and the first thing we need to do is understand
that there are a few top-level security settings that we want to implement
before we get into the employee security settings for cashiering.
And we're going to need to be logged in as an administrator for some of these
features, and once we are, we're going to go into the options screen again, into
setup and we're going to go over here to the system access button on the screen.
And you'll notice on the left-hand column there are several features here
that are related to cashiering in. Number one, very key important feature, is
the default cash drawer start. Now that's just, when you initially start cashiering
in for the day, what the default start amount that's going to show up on the
screen is, that can be altered by your cashier but you're going to know if it's
a straight $100, $200 cashier in every day. It would lead them the liberty to
change that if things fluctuate slightly from day to day. Another key feature here
is the blind recount if the drawer's over or short. Now, that gives you a threshold
that, if your cashier comes up short or over by the specified amount, then you
can force them to do a recount on their screen with an override option for the
manager. Those are the key features on that screen. We do want to look at the
time clock tab in that grouping as well, because there are a few other key
end-of-day features. There are options for how we handle if we try and close
out the day while staff are still clocked in, we would usually want to
force them to clock out so that we can cover our time clock and our
hourly wage fees and all that, close all that down with the end of day. But you
can handle that a few different ways, right here in this in this radio button
selection. Now, the other thing that we can do is we can deny or allow end of
day closeouts with transactions that are still on hold. Usually, generally
speaking, you're going to want to close those out before you go on with those
procedures. Another key feature for your manager, the person who's actually
receiving all of the input, all the cash drops from all the
employees, is the end of day require money count option here. There's four
options for how you allow that manager to receive those cash drops for the
employees. We can do an option where it does require them to do a basic money
count. We can require them to also provide a blind money count or we can
just assume that is correct from the sum of all the cashiers counts from
their own blind drops. So we're going to leave that on yes, require money count.
It's a pretty low security but it's still a little bit of accountability for
your management. And I'm going to click update if you make any changes to those,
and that's how you do the global settings for the cashiering process. Now,
we need to look at, actually how you go into the individual employees and set
them up to force cashiering in and cashiering out. We're going to go back to
the options screen again, administrative, and employee maintenance. And at that
point, I'm going to go and select an employee that I want to force through
this clock in procedure. Now, the big things that we want to do is, first of
all, we want to set up a job code. A job code setup, if we haven't done that yet,
and the key features that we need to do. Whenever we assign this, we have one
pre-built here, this has cashier — and we need to make sure that it says access to
POS is checked. We also want to make sure that we check the box there for cash
bank and require cash count screen at clock out. Now those are listed there,
they've already been selected. If you are initially doing this,
you're going to want to click update and make sure you save those settings, and
then you're going to go back to the employee screen here. You're going to
select the job codes and wages tab, and then you're going to actually go
in here and apply that particular job code to the employee. Now, this has already
been done for this particular employee so I don't have to do that. Another final
setting that must be done for this whole process to work correctly is that you
need to check the box there just above the job codes and wages tab that says
require clock-in before login. And that button is going to actually make the
whole process start for the employee. Now, we've got all those features done and
we're going to log out as the administrator. And we're going to pretend
just briefly here that we're going to log in at the first part of the day for
this cashier. And so I'm going to log in as a different
cashier from the administrator. As soon as I try and do that, I'm going to get a big
red box here that's going to force me to acknowledge that I do want to clock in.
Now when I do that, I haven't set a default starting cash drawer amount, so I'm
just going to put in right now a hundred dollars for a starting cash count. And
I'm in the system and I can run all my daily transactions. And I'm just going to
run one here, one or two real quickly. Just for examples sake, obviously, they'd
be going for throughout the day, whatever their time period is. Alright. Now, at
the end of the day, that cashier needs to clock out and count their drawer down. So
we're going to clock out now at the bottom right hand side of the main login
screen. That is where the clock in/clock out button is. If you have staff that are
not required to clock in/clock out, just operate the system, they can still come
down and access that function from here. In this case, this employee's clocking out
so that they can cashier out, so it's a required function for them. So we're
going to log their username and password. We're going to clock out, and
now, it's actually going to pop the cash drawer, allow them to count
down their change. So I'm just going to you know, put something in here, hopefully
somewhere in the range of where we were with the transactions. Now, I've got one
$140 counted. I'm sure it was a little more than that. I'm going
to add one $50 bill just to make this a little more realistic and
when I click OK it's going to ask me if I'm sure that I'm done counting. I'm
going to say yes on that, and it's going to complete my clock out at that point.
And it's also going to, if I have it set up, print out a final receipt. I
didn't have that feature selected in this case but we'll be able to do that,
you take your money at that point, put it in the drop bag, and
hand it to your manager for count. Now, most times your manager, whoever is
counting down the drawer, is going to be able to access the system at this point.
And they're going to make sure that everybody's cashiered out for the day,
everybody's handed them their blind counts,
and they're going to go in here, we're going to go to the tool section and then
there's the end of day button and they're going to click that. It's going
to generate the final end of day report and it's also, depending on the
security settings for the manager, it will determine whether or not
they need to count the money again and hand that in with a final receipt to the
owner or something to that effect. Now, if for any reason
the person that's doing the final count at the end of the day doesn't have a
different security access from the cashier, say one of your cashiers is
required to do the final count for your entire store, they wouldn't be able
to log back in to some of those buttons and close the end of day. That way, they
would actually be able to go in here to the file menu from the main login screen
and we can actually run an end-of-day report directly from there without
having to log in. And so I'm going to do that, and at this point it's going to ask,
here it's going to tell you what the expected deposit amount was and here
again, these settings are dependent on the security that you set for your
supervisors end of day count. I'm just going to select ok for this time, confirm
it, and we're done. I actually do have an end-of-day receipt
that printed out for this count. Oftentimes we're going to have a
full-page receipt — there's several different ways that we can have
these reports print out in the system. But this is just one example for
what an end-of-day report might look like, and you can see that's a very vital
report, and it's a vital process in actually closing out your daily
activities. So that was all of your end of day reporting.