Greetings and welcome to Chapter two of the AES Direct video webinar series and today.
In this section we will cover the shipment manager screen and most importantly I'll walk
you through how to create an export filing.
So the screen we're currently looking at is the first screen you'll see when you log in
to the AES system.
It's your shipment management screen and you'll have a multiple options for creating editing
and the deleting shipments.
But for now I'll show you how to create an export filing, and you can do that by selecting
the green button here at the top of your screen.
And now once we're in the export filing the first thing I'll direct your attention too
is this red asterisk on the right hand side of the screen that will denote a required
field essentially it's mandatory formation and you will not be able to proceed without
providing that.
Anything with a blue diamond is considered a conditional field, but can become mandatory
all depending upon the mandatory information that you enter in the previous fields.
Another item that can be useful to you as you go along is the informational icon next
to the right of each field.
If you hover your mouse over the information cursor, it will pull up the detailed description
of exactly what the field is looking for it from you.
So on our first box you will see email response address you can add or remove as many email
addresses as you would like.
These are the email addresses that will receive the confirmation number, also these email
addresses will receive a notification if there is an issue with the filing.
Our next field is the shipment reference number.
Now this is just a number that you create for your own internal reference.
It can be any number, any combination of numbers and letters up to 17.
The only rule is that once you use this shipment reference number it cannot be reused for future
shipments.
Next is our filing option which is a ready pre-populated with pre-departure, so we will
leave that as is.
We'll scroll down to our mode of transport, and if you click in the field box you'll see
a host of options that you can select from.
Our shipment today is going vessel so we select option 11 for vessel containerized.
Now it's asking us for a port of export.
So one feature that I'd like to point out is this smart recognition that the system
has.
So our port of export is out of New York, New York.
So if I type in NY, I see a list of all ports in the New York area.
Port 1001 is New York, New York and I select it.
Next is the port of unlading and that's going to be in Okinawa.
And here is our departure date, and this is the date when the goods are scheduled to leave
the port of export.
This shipment is originating in New York.
The country of destination is Japan.
Next field we see is inbond type.
Since this is not a bonded shipment, we leave the pre-populated option of option 70 merchandise
not shipped in bond.
Associated with this inbond field is foreign trade zone and import entry number.
Now these would only be used if you have a bonded shipment or an in-transit shipment.
Since in this example we do not, we leave the fields blank.
The original ITN field is neither mandatory nor conditional, but you would use it for
any shipment that has been divided, replaced, or canceled.
Then we see a series of questions at the bottom.
Is this a routed transaction?
And the routed export transaction is an export transaction where the foreign principle party
in interest authorizes the U.S. forwarding or of other agent to facilitate export of
items from the United States.
In this case it is not, so we select no.
Are the USPPI and Ultimate Consignee companies related?
So what that's asking is if the sender and the receiver of the goods - the companies
- are related.
In this case they are not so we select no.
Does the shipment contain hazardous material?
No.
So that concludes chapter two.
Please advance to chapter three where we will cover the parties section information.