Hi guys, welcome to Sharon's Tutorials.
In Gmail, you have the ability to create templates,
which come in really handy,
if you find yourself typing the same kind
of emails over and over again.
So Gmail has made it really easy to
create a new template that you can use repeatedly.
And in this tutorial,
I'm gonna show you how to create a new one,
how to make changes to an existing one,
and how to delete it if you don't need it anymore.
So let's crack on.
Firstly, you need to make sure the templates
are actually enabled in your Gmail account.
So to do this, click on the cog wheel
in the top right corner here.
Go to, See all settings,
then across the top here, go to Advanced tab.
And the second one down that says Templates.
Just make sure that the Enable is selected.
And then click Save Changes down here,
if you've made any changes.
And now you're ready to
start creating your new template.
So, to create a new template, firstly, compose a new email
like you would do normally.
Go to Compose, and use the wording that you want to use
in the actual template itself.
Now, a quick note here, if you have an email signature set
up already, like I have here,
then you need to delete it from this particular email.
Because you're gonna save it as a template,
you will end up with two signatures when you actually come
to inserting a new template.
So we could just select this and delete everything here.
So I'll just quickly type out an email
regarding an enquiry that's come in.
So once you have the email ready, to be saved
as the template, click on the three dots
in the bottom right corner,
and there's one called Templates.
This will list any saved templates that you've
already created, but you also have the option to
save this draft as a template.
Click on there, and then click Save as new template.
Then give the template a name.
So we'll just quickly call this one enquiry,
and click Save.
You can now discard this email
by clicking on the bin in the bottom right corner.
Another quick thing to note is if you want to attach files
with the email template, you have to do that manually
when you compose each email as, unfortunately
Gmail doesn't save the attachments in the template itself,
or at least not yet, anyway.
So Gmail, if you are listening, PLEASE make
that a new feature, to save attachments with templates.
So, how to insert a template.
First, click on Compose.
This opens up obviously the blank email,
click on the three dots
in the bottom right corner, click on Templates,
and you'll now see the option of Insert Template here,
and you can see the one that we've just
created called Enquiry is now listed beneath that.
Click on the name of the template you want to insert,
and it's there.
Note the subject line automatically takes the name
of the template, so you might want to overwrite that
to something more appropriate.
And you'll also see that you have an email signature set up
and this automatically appears at the end of the template.
So once you've inserted the template into the email,
if you make any changes to it,
and decide that you want to save that
as the template instead,
then you can either overwrite the existing template,
or you can save it as a new one.
So to overwrite it, click on the three dots,
go to Templates and then click Save draft as template.
And then you can either select the name
of the template that's already there,
that you want to overwrite, or you can just
Save as new template, and then give it a new name.
If you choose to overwrite it,
you'll get the following message, just to make sure
that this is what you want to do.
If you want to remove the template completely
from the list, go to Compose new email,
three dots in the bottom right corner, go to Templates,
and then you have an option here for Delete template.
And again, this will list all the templates
that you've got created,
and you just delete the one that you want to remove.
And again, you'll just get a quick warning asking you
if you're sure you want to delete this.
And click Delete and it's gone.
There you have it,
how to create, edit, and remove template emails in Gmail.
I hope you found it helpful,
give it a thumbs up if you did,
thanks for watching, and until next time, happy learning :)