hi this is Russell Stannard from Teachertrainingvideos.com it's gonna
be an advanced set of videos about working with Google slides we're gonna particularly look at
the options in terms of how you can share your slides so that your students can access them and
collaborate and work together I'm going to show you some great tricks including how you can change
the levels and it will immediately update so that you can say immediately let the students initially
edit the slides and then you can change it to they can only view them and it will update immediately
I'm also going to show you how the comments work because comments can be really useful if you want
students to do peer review and peer feedback so let's get straight into it some of the advanced
features obviously based around education using Google slides now this is an advanced
set of Google slides so I'm going to show you some really interesting tricks but just to start with
let's just create a Google slide so obviously you need to login to your Google Drive so you need to
be on Google click down to your drive click on your drive and you simply click on new and then
you can click on Google slides you can actually access various templates if you want to choose
one that's different colour but I'm just gonna use a simple blank template and the first thing you
always want to do is to give your Google slider name so I'm going to call this test ttv2 and
once you've done that now we can begin to add our content now I'm just going to quickly add a title
what the first thing I'm just going to show you is the quickest way before we start to get into
the more advanced features of basically adding content so let's just get into or three people to
collaborate on the same video so what I'm going to do is just write a title here and then I'm gonna
click over here and add a new slide ok we can always choose different layouts if we want to
have a different slight layout so we've got this one here we got this one here I'm gonna click on
this one here I'm just going to put here page two okay so just really keeping this very simple for
a minute now the most obvious thing is what about if you wanted someone else to collaborate on this
document so let's imagine it you want two or three students to be working together and adding content
perhaps they're working collaboratively and building a presentation the simplest way to do
it the easiest way to do it is to click on the share button over here and simply click on get
shareable link if you click on there it's going to open up a link here now we've got three levels
of access and what I'm going to show you first is that if we copy the edit so this anyone that
has this link can actually edit this particular slide if I copy that link now what I'm gonna do
is I'm gonna log in as if I was a student so I'm gonna jump over onto another browser and
show you now if the student used this link what they would see and what they could do so he got
it open on the screen another browser here so I'm kind of gonna log in now I'm gonna paste
in that link and imagine that I was logging in as a student I would see exactly the same thing
as the person that produced the document would or the slides would and now I can click on any
page and I can also begin to add content to it so suddenly we can be working collaboratively and
I can even see for example that someone else is working on these slides at the moment and
notice that if I go and begin to add any content on to that page I can also be working on the same
page as the other person who is obviously logged in at the same time as me so as you can see now
we're kind of logged got two people logged in and they're collaborating working together now I did
that is simply through sharing the link now let me show you the first advanced feature that's quite
interesting now if we come back to the original person who created the document that person can
now see all the content that the other person has added up onto the screen but what about if I went
back to the link and I changed it said no I don't want anyone now editing it I only want them to be
able to view it so I just click and I update the link the level of editing so in fact I stopped
them from editing now and I click on done now does that mean that the person who's logged in
suddenly can't actually edit the document so I'm just coming back now to the person who is who was
editing the document before and notice now they can't edit anymore so one thing that people don't
realize is is that when you change the levels of access so you've already shared the link but
you change it from edit to for example view that immediately updates and would stop any one who's
got the link from being able to edit the document it doesn't require that a new link is produced and
this is really really useful because you can for example share some content get the students edit
and then suddenly so right that's it we've done enough now turn up turn it on to view only and
that will update any person that's got that link will update and of course that person from then
on would only be able to view the document and would not be able to edit and a lot of teachers
are confused about that and you can actually see here in the screen it tells me very clearly that
I can only edit that document now now I want to demonstrate another possibility for you and so
what I've done is I've opened up a Google slide that I've got it's got a lot of different slides
on it I'm going to click on the share button so this is a new slide I'm gonna allow the person the
other person to comment so I'm going to click here and a copy link and I'm gonna do exactly what I
did before I'm gonna then log in as the others as another put I'm gonna paste in that link so just
come up to the browser here click on paste and enter now this person is allowed to comment and
what does that mean well first of all they can't actually make any changes to the presentation
itself they're not allowed to do that simply they can try it but they're set as comment only but
what they can do is click on this comment button over here and add comments so I'm going to click
and add a comment for example here okay and I can write and then click on comment and that comment
will be now added to that particular page and if I jumped over to another page and for example here
I can add a comment to this page as well so again I'm going to click on comment and I'll add another
comment here and simply I can begin to comment so I can't actually right on to the document but
I can comment now why would we want to do that lots of different reasons for example you may
have a presentation and you want the students to give feedback on each other's presentation so you
don't want them to be able to actually write on the presentation but you would like them to give
comments to each other either about the language or the organization etc so this is a great kind
of intermedia tree between viewing the document and being able to actually edit the document they
can comment on the document so let's jump back to the person that made this presentation if we
come back and see what do they see and actually when you open up the screen there's a couple of
clues that there are some documents there are some comments been added to here because I can
see a little number here and if I click on that then the comment will open up here on the right
hand side and I can see that someone's commented and I can click here and also see the same thing
now what happens when I read the comment and I may then decide that I've now going to resolve
that and I'll click here and that has now been resolved and I could do the same here I could
come to this one and read the comment and make the changes necessarily because of course I'm
the editor and then I can click on resolve and then that disappears so that is a great way of
getting students for example in a peer feedback situation or where they're trying to help and
support each other and it can also be used when you work with Google Docs obviously that today
we're looking at Google slides but certainly the use of the comment button is is very useful now
there are two ways of sharing content your Google slides you either share the shareable link or you
can individually email people now there's a big difference first of all the shareable link if
you share it with 20 people and you set it to edit then all 20 people can edit your document
and if you set it to view all 20 people can view your document there's no way that you can
give say the link to one group and let them edit and the same link to another group and
only let them view it you're always restricted that when you have the shareable link everyone
can either view edit or for example comment now when you email people because you can do this
personally you can actually set the levels of access to each person individually so if I click
on the share button over here and I come down to here your email addresses will be connected to
your Gmail I'm going to just contact myself on another email account I've got so I'm going to
write teacher training videos calm and hopefully my email will come up and there it is I'm gonna
click on that and I'm going to allow this person to only view the document now I'm going to click
on send because I'm now going to invite someone else to do it so I'm going to come back again but
the second person I'm going to invite to notice I've already got one person invited but I'm now
going to invite a second person and this person is only in fact this person I'm gonna I'm gonna
set them to be an editor so I'm gonna click on can edit and again I'm gonna send so now I've
got two people that can access that document but they've actually got different levels of access
and if we come back to the share button again and quickly look down and we notice here the
two people if we click here we can see that one person has got access can view they type the one
and the other one no can actually air can actually edit files and this is quite effective because you
may want to give access to one person to actually comment or leave comments or or perhaps even just
view it and then someone else edit so it's a nice advanced feature that we can use as well a nice
little tip as well is to click on this button here prevent editors from changing access and
adding new people that means only the person that created the document can actually add new people
and that's a good tip to give as well I really hope the video was useful please like the video
please comment on the video and please if you've got any ideas for new videos that you want and
please just add a comment and I will do my best to make videos on that particular topic please
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