buddy welcome back to our weekly live
stream my name is alicia and today we're
going to talk about how to write emails
in english in this lesson i'm going to
cover
some vocabulary and some expressions
that you can use in your emails to
hopefully sound a little bit more
professional
and i'm also going to cover all of the
basic parts of a typical email in
english so i plan this so that you can
use this in business situations
or in school situations or even in more
like casual uh communication with your
co-workers so as you join please don't
forget to like and share the video so
that other people can find today's
lesson uh and also make sure to send a
message in the chat so that we can say
hello to you
a couple of announcements while we wait
first as always there's free stuff from
the link below the video if you're
watching on youtube or above the video
if you're watching on facebook maybe for
today it's good to focus on a business
english uh pdf this is one of them uh so
you can take a look at all of these uh
topics uh by checking the link below or
above the video a bunch of different
things to refer to uh second point is
please please please a request from me
uh this is a screenshot from
our weekly q a series called ask alicia
if you don't know this series you can
send me your questions vocabulary
grammar culture related questions send
them to uh the official question
submission page for this series
and i will maybe answer it uh so this is
a screenshot from it uh someone asked me
about the difference between
specifically and especially so please
send me your questions uh the official
submission page is english class 101.com
slash ask hyphen alicia
all right those are my announcements uh
for this week i see a few people in the
chat hello uh on youtube rahul hello
elmin hello miguel donovan uh kane norix
konnichiwa hello uh
morgan sorry i can't read uh your
writing there claudio hello
please tell us about emails to request a
reservation for a hotel hopefully you
will find the answer to that in today's
lesson
on facebook hi everybody kosol uh panel
ah sorry marilyn keval
oh my gosh it's going fast tam muhammad
hi everybody thanks very much for
joining us i'm going to start in maybe
one or two minutes so if you're just
joining please make sure to like this
video and share this video so others can
find today's lesson
hair is in my face today a lot i'm going
to share the lesson and then i'm going
to get started uh so i've broken today's
lesson into parts yes as usual
but for this lesson uh i'm going to talk
about each part of an email each part of
like a typical email in english
so we can talk about uh the vocabulary
and some expressions that you can use in
each of these parts so
let us begin okay good i see there are
many people there now fantastic
alrighty
so let's start then i've numbered each
of the parts of this email so you can
kind of see
which part i'm talking about so i want
to start with some vocabulary and some
expressions from
this part so right up here where you
choose who to send your email to
and some other points about this part
here
vocabulary points to start so let's
first talk about this section of an
email and a couple of interesting words
you can use so email vocabulary and
expressions like for sending and
receiving
first i want to talk about these two
things that you see at the top
of your email where you choose who to
send it to i want to talk about cc
and bcc cc and bcc so i think many of
you know how to use cc and bcc yes of
course
if you don't know
cc means carbon copy so a carbon copy
means a duplicate email so that means
you are sending a copy of the email
of that email to the main person or the
main group and then you send a copy of
that email to someone else so maybe
they're not like the main person you
want to send it to but it's important
they see the email
so the reason i included this here is
because i want to talk about how we use
this cc in sentences so we use cc
as a verb
to see see someone so uh for example
please cc me on
project update emails or sorry i forgot
to see see you on that email so we use
cc as a verb um
and also you'll notice this on
we use cc
someone
on an email we use the preposition on
when we use this cc as a verb so please
keep this in mind
we can do the same thing then uh with
bcc bcc if you don't know bcc uh bcc
means blind carbon copy blind carbon
copy so that means uh it's a duplicate
email it's a copy of the email
uh but all of the recipients are secret
so that means if i send like a bcc email
to all of you
that means you can see the email but you
can't see the other people i sent it to
with a simple carbon copy you can see
everybody
so we use bcc as a verb as well
so for example uh oh sorry there's a
couple different ways to use this the
first example is this send the contest
results to everyone via or via bcc so
that means through bcc so please use bcc
to send this as a verb as i talked about
with cc
ibcc'd this is past tense just add ed so
treat it like a regular verb
ibcc'd the whole team on that email so
we can use both of these as verbs and
again uh we use on
to bcc someone on something or to see
see someone on something so please keep
this in mind okay so that's the uh the
first part here
uh about like choosing who you want to
send your email to i want to move now to
uh parts two and three
first uh part two here this part of the
email
is your greeting so how do you greet
someone in an email what's the best way
to do it
if you don't know the person you're
sending it to
if they are above you if you're in a
business situation if it's a polite
situation
just use dear
dear plus mr ms or mrs
surname so surname means your last name
or your family name so use just dear mr
smith or dear ms smith dear mrs smith
if that person
has a title an official title for
example professor or vice president or
doctor or something like that if they
have a title and you know about the
title use their title plus the surname
so like dear professor
uh smith or dear vice president smith or
dear dr smith so if they have a title
it's good to use that title
if you're not sure just stick with dear
mr or ms or mrs
so try to use their title if you know it
and if you're not sure if you think they
might have a title just google them see
if there's some title you can use
please note we don't use uh we don't use
teacher so like if you wanted to email
me if you had my email address and you
wanted to email me you would not write
dear teacher alicia it wouldn't make any
sense you could just say dear alicia so
in our like with students i try to keep
it casual so i tell people to use my
first name
you might encounter that you might meet
people like that too who say please use
my first name in that case you can use
dear their first name
or this pattern like hello or hi plus
first name so this is a pattern i use
with my co-workers with the people who
are uh in my office with me so
like dear risa or whatever or hi risa
hello risa someone that i'm close to hey
risa if you're watching uh someone that
i'm close to i just use first name if
you use uh someone's last name it's
gonna sound a little too formal uh in
many cases so please keep in mind this
is for english emails if i always use uh
maybe
a last name someone's last name in my
english emails to someone it sounds like
there's distance i know in other
cultures it's very common to use last
names but we use first names typically
in english
okay any questions in there uh
i cannot i do not see any questions
um
no okay so continuing on
i've included here in parentheses hey
hey first name you can use hey first
name uh very casually like we use hey so
and so uh in our office communication we
don't use this uh or sorry let me
backtrack uh we use in addition to email
we also use like um
software to communicate instantly like
uh instant message software kind of
stuff
so in those cases we also use casual
greetings inside our office like hey
person or hello person so again use
these with people you are kind of close
to
use these to sound more polite if
there's distance if you're not sure go
with deer that's usually the best one to
use
okie dokie
that's good all right i don't see any
questions so let's continue on to part
three
part three is this part of an english
email so after you've
sent your greeting your dear person
whatever
after you've done that the next part is
this part this kind of group of
sentences a few sentences maybe like
three or four
this is your introduction your
introduction to your email so start with
something friendly hi
uh i hope you're doing well
or if you know the person i hope you're
enjoying this weather some kind of
friendly introduction i like to use i
hope you're doing well i hope or i hope
you are well something like that
uh so start with a friendly sentence
that's your first start hope you're
doing well then answer this question who
are you who are you so this person
needs to know who you are
so
if you're like a student say hi my name
is alicia i'm a student in your tuesday
economics class or something or hi i'm
from the sales department in the company
my name is so-and-so who are you
identify yourself
then
what's your connection to the recipient
so if you don't answer this here
you need to establish it here so if for
example
you're emailing somebody that's like i
don't know you're you're trying to make
a new business connection and they don't
know who you are you should probably
explain how you found their email or how
you found their contact information so
if you found them on like a blog you can
say i found your blog online as i was
researching or i found you in this
magazine article so what is your
connection to the recipient what is your
connection to the person you are
emailing
fourth what is the purpose of your email
why are you emailing this person
so i'm writing to you too
i'm writing to you too so my uh favorite
i guess way to phrase this
is i'm
writing
uh to ask if i'm making a request like
i'm writing to ask if you would be
interested in participating in my
interview series or i'm writing to ask
uh if you would be interested in
attending this event so i'm writing to
ask wow i'm writing to ask is a good one
to use if you have a request for someone
uh so please uh consider these four
points when you're preparing your
introduction
uh i will see if i can
see any questions uh yeah what is the
purpose of your email yeah so this means
please answer this question answer this
question what is the purpose of your
email so i i'm writing to you to ask or
i'm writing to you because
so give the person some idea
of why you're connecting uh with them
all right some people are sending their
emails maybe don't put your email
address in the chat everybody
you might get uh it might get picked up
from something suspicious okay um
well there's a very long comment
office documents any new ways to write
office documents uh there are ways to
write office documents yes but today
we're focusing on emails so maybe
another time i can talk about that
um
okay i don't see any questions so uh
we'll finish uh with this part now i'll
take a quick break and then we'll go to
the next part uh for today so in case
you missed it earlier
uh
free stuff as always for you this week
uh if you are watching on youtube you
can find all of these from the link
below the video if you're watching on
facebook check the link above the video
if you're watching on instagram check
facebook or youtube uh there's free pdfs
available for you to download many
different topics i showed this business
one earlier this is a good one
for
practicing job titles this section i
know you can't see it this section is
all about common job titles in english
so you can look at a few of these that
you might need to use in emails uh this
might be a good one to use
if you are emailing a friend however and
you're like writing because you want uh
to like invite them to some uh to
something some activity you might check
uh this one it's hard to see sorry uh
this is leisure time uh hobbies uh
hobby activities and vocabulary so check
this one out for that
and there are a bunch of other topics
too so take a look
i have to back up says camera desk
control test okay so check these out uh
i'll show them to you again later a few
more
but they're all free so grab them
download them from english class 101.com
uh all right oh you can zoom in on me
okay cool all right so uh with that
let's continue to
part two
to the second half of today's lesson
uh you like when i break the fourth wall
okay the fourth wall is the distance
between the viewer and the audience okay
uh just so everyone's in on our jokes
okay let's continue to the next part if
you are just joining us today's topic is
how to write emails in english uh i have
talked about introductions and some
vocabulary now i'm going to talk about
like the main part kind of the meat of
the email how do we prepare
these parts of the email how do we get
to like our questions or our details so
let us begin also if you have not please
make sure to like the video and share it
too so others can find today's lesson i
know lots of people have asked about
this okay onwards um
let's go to part four so part four uh
i've included kind of like this uh on my
visual here part four is this kind of
thing it looks small i know but this is
for if you are including like links or
references or if you have attachments to
your email so like files you want to
send a url you want to send like a
youtube video or uh some like like pdfs
or whatever
so how do you talk about that
uh so in your in your email
maybe like right here
just above where you uh send your link
just above where you put the link you
might say something like please see
the following links please see or please
take a look at the following links so
the following means uh the links that
come after this sentence please take a
look at the following links or
uh more formally please refer please
refer
to the attached document or documents
for details so again this is for an
attachment please refer to the attached
documents for details
so this is one not for a link here but
when you have a file to attach at the
bottom of your email
another one
below
are
some links for reference please note
i've used the plural here below so
meaning below this sentence
are some links plural some links for
reference so this is used if you're just
sending like background information it's
not like a hundred percent essential but
you want them to have some like
information you can say below are some
links for reference or for your
reference is also okay
maxie says what's the difference between
grab and download a grab is informal so
i use grab here a lot uh to mean like
just quickly get something
to download something means physically
to put it on your computer so we don't
use a grab for like a coffee we can use
grab for a coffee it means to get
something very quickly
so we can use it for other things that
are not digital download we use for
digital things we put on our computer
okay elias sam says first time to see me
live cool hey okay
um
alex on facebook says attached please
find such-and-such yes so you can use
that pattern too i'll add it here uh
attached
uh
attached
please
find
whatever please find this file or please
find the pdf please find the data please
find the image good uh yeah below are
some links for your references also okay
uh other points please press the
following link from below the video says
bori ah instead of press when you want
to talk about a link we use the verb
click
so please click the link so we use that
in like our videos a lot so click the
link in the description use click for
links
in this case for emails we tend to use
check more like please check the
following link that one sounds a little
more natural please check the following
link
i want pdf cheat sheets i want pdf
sheets do you mean the ones i showed you
you should check the link please see the
link that's perfect uh below the video
if you're on facebook uh above the video
on facebook uh above the chat box okay
ah darwin says attached are or attached
is this depends on the number of files
so uh attached
attached
r is a plural form attached
uh files
files sorry it's hard to see
oh it's really hard to see uh attached
our files oh hey israel welcome uh
attached our files or attached is a file
so attached is sorry is it really hard
to see there kind of attached is a
singular a file or a picture a something
so attached is is the singular form of
that
please give a lecture on how to write a
resume i think i've done a live stream
about that before you might search the
youtube channel if not i will put it in
my list of things to do
uh give us a screenshot of the
blackboard and all of its contents i
will do that at the end of the lesson i
will step away for a second so you can
take a screenshot okay uh
i don't see other questions yet so i'm
gonna continue on
okay so this is a links references and
attachments let's go on to part five
this is maybe the most difficult part or
the part that many people
don't feel confident about
um
part five
questions and requests for action so
when you want someone to do something
how do you request that how do you ask
them to do that
so
a couple of different patterns these are
very open patterns so that you can
choose which you prefer
first would you be interested in
something something ing would you be
interested in something something ing
so this is uh when you're trying to
invite someone to do something this is
this is kind of a more formal invitation
pattern and when i have this ing
here i mean
we're using a verb in the ing form some
very common examples uh are
would you be interested in meeting or
would you be interested in attending
would you be interested in joining
participating teaching speaking so
you're inviting someone to do something
my hair is really in my face today sorry
guys uh so would you be interested in
ing this is a formal invitation phrase
another one uh please complete and
return the attached form or the attached
forms
by a certain deadline
so this is good for maybe like students
or if you have
some people in your in your workplace
that need to complete some kind of form
so please complete and return so that
means fill in or fill out
either is fine uh the form and return it
to the sender
so return the attached form or the
attached forms
by
your deadline so bye next week or by
march 15th whatever so this is a good
one to ask someone to finish some
paperwork
okay uh if you want to request a meeting
in a soft way
do you have some time available for a
discussion about topic
do you have some time available so this
is not even
like this you could use this would you
be interested in meeting is also okay
this one sounds even more soft like even
softer do you have some time available
uh for a discussion about
our new project so you can use this to
very softly ask someone if they have
time to meet with you
uh one more
could you please let me know what dates
and times would work for you could you
please let me know what dates and times
would work for you this is if you are
scheduling a meeting you're scheduling a
meeting or you're scheduling an event an
interview something like that so these
are some expressions that you can use uh
often together
to complete this part generally uh like
the request uh or like the
uh question comes at a near the end of
the email like this
uh so you can use these uh together so
for example
uh like i sent a couple emails recently
i asked people if they wanted to meet me
like to have a meeting with me i said
like would you be interested in
like in participating in this project uh
and if so so that's another word you can
or expression you can use to connect
your ideas
if so
we put it here
if so it would come before the next line
which means if you are interested
do you have some time available next
week or if so could you please let me
know what dates and times would work for
you so you can use these together
are you interested in this when are you
available so that's a very like
efficient way so you don't have to send
a bunch of emails back and forth
okie dokie
um
[Music]
what's the difference between in time
and on time this very common question i
have a video on the channel i think and
ask alicia about that quickly on time
means you are at the uh
the at the scheduled time for something
in time means you have enough time to do
something
uh i can't watch the live now cool this
is being recorded you can check it out
later
um
alex on facebook says i request a
meeting with you and john at 5 pm if you
say i request a meeting it sounds a
little too direct like i would like to
have a meeting with you and john at 5 pm
would this be ok with you so phrase it
is a question if you say i request it
sounds a little too direct if you're in
like a manager's position maybe that's
okay
if you're not then it's gonna sound a
little too strong
uh juanimos hello dieses i'm very sorry
if i just said that wrong could you
please explain how i can describe
changes in a file attached yeah if you
have uh if you've sent like one file and
then you send an updated file
you can use this uh
some something similar to this pattern
it's hard to see here so i'll add this
in blue
uh
please uh see
uh the
file
for
updates for updates
or for an updated version something like
that so please see
the attached file it is the latest
version is another way that you could
say that i hope that that answers your
question okay
uh
what does tokidoki mean as you often say
i usually say okidoki okidoki means okay
tokidoki means sometimes in japanese
that's very funny
okie dokie means
okay i say okie dokie a lot
um
others
is that example for formal or informal
emails good question these uh i'm i
created these for more formal emails so
things that you can use in business or
in work uh so but you can use uh just
more casual everyday language if you're
talking to a friend or a close coworker
so these are a little bit more formal
these expressions
uh
let's see some other ones
can you please explain how to write an
email to the boss this is it so these
are all expressions you can use when
you're riding with your boss these are
all fine to use when you're talking with
your boss i have not included any like
direct or rude or anything like that
here these are all okay to use with your
boss
[Music]
okay let's continue on then uh let's go
we're almost out of time so let's go to
part uh six near the end of your email
then part six down here is where you
express thanks so expressing gratitude
for the other person's time
so you can use i like to use thank you
kindly for your time thank you kindly
for your time so thank you in other
words for giving me your time to read my
email thank you kindly for your time
or thank you very much or more casually
thanks thanks so end uh here with a
thank you and then closing closing so
this means like the last line in your
email gosh the last line in your email
which is just before your name yeah so
there are many things you can use here
you can everybody knows many people now
sincerely yeah
you can use warm regards or regards or
best or kindly these are very common you
can choose whichever you prefer i use
warm regards and best a lot warm regards
so regards and warm regards
they're pretty much the same warm
regards i guess sounds a little more
friendly to me so i tend to use that
more so i use warm regards and best
generally and then end with your name
so in my case alicia and then your title
and or your organization somehow i
erased that uh this should say
organization must have bumped it sorry
organization
so this is how we write an email in
english these are some expressions that
you can use to hopefully sound a little
more professional make your email sound
a little more clean
so yes as some of you are saying are
these examples for formal or informal
these are formal emails more polite
emails
uh
i've answered that question i think
three or four times now
in the process of this live so i hope
that that helps
um
okay
so oh someone says cordially versus
faithfully versus sincerely faithfully
sounds weird in a business situation
faithfully sounds like the end of a
romantic letter cordially sounds okay if
it's a very formal situation i would
choose sincerely from that
uh what would be a pre-closing kind of
thing phrase to emphasize a required
thing in order to not forget it
uh i would
good question uh if you really really
want to make sure someone doesn't forget
something you can say like maybe thank
you kindly for your time i look forward
to hearing from you soon or i look
forward to receiving your reply soon
something like that to show you're
waiting for them maybe
okay
i have to stop
yes okay i'm gonna end there
thank you for all your questions there's
lots of good questions today i
appreciate it thanks very much uh yeah
some people say where do we send uh
where do we send an email you can send
me your questions uh at the ask alicia
home page if you like um so i'll finish
there for today thank you very much for
joining us as always that was really fun
um we'll be back next week next week
wednesday 9 p.m eastern standard time
that's new york city time what is the
topic i forgot the topic how to give and
after recommendations and advice yes
that is what i chose so i'm going to
cover
uh like some basic grammar a little bit
but also kind of try to level up these
sorts of things so this will be like uh
should like what should i do you should
do that we'll cover that a little bit
and then i want to talk a little bit
about some more advanced patterns too so
please join us again uh this time next
week if you don't know the time or
whatever just set a notification on
facebook or on youtube this is me
pushing the notification button on my
hand
that's what i always i always do that
anyway please send a notification so
that you don't forget
alrighty i have to finish there so
please don't forget to go download your
free stuff from the various links on
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lots of free things uh to study with uh
and thanks for liking and sharing the
video oh yeah i said that i would give
you a second to take a screenshot ta-da
there you go
hope that helps you
uh thanks for the reminder
okay i'll finish there so thanks
everybody for joining us thank you so
much for liking and sharing the video
too we really really appreciate it we'll
end there so enjoy your week have a nice
weekend and see you next time bye-bye