Are you swimming in paper, post-it notes, clutter on your desk,
are you trying to find the best techniques to get organized at work, well
in this video i'm going to share with you,
tried and true techniques I've used over, and over again that work.
If you stay tuned to the end of this video, i'm going to share with you some
other techniques on how you can take business activities to the next level,
because it's all about organization. Hi, if you're new here, welcome, for the
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Ii get asked all the time, how do I stay so productive, and organized,
well i'm going to give you my top five techniques that I use to get organized
at work, so let's get to it, organize tip number one, stop
multitasking, what adriana, that's an organizational tip,
actually it is, it's probably the most important organizational tip that you
can ever do because, it's the number one mistake
most people in organizations make all the time, if you're going to be organized,
then you need to ensure that you put good quality work out there, multitasking
is not organization, yet some people equate the two together,
it is proven that people cannot multitask, it is a very small percentage
who can, and when you multitask, you actually take
away from the quality of work that you're doing,
particularly when you're multitasking on activities that really have to use the
brain, and the logic, you just can't do it, so
in order to truly stay organized, the first step is to stop the myth
that multitasking works, it does not, and if you drop that, and understand to
do one thing at a time, your organization is going to skyrocket.
Organize your brain, yes, a cluttered mind just like a
cluttered desk leads to stress, which does not help you
with organization, so what are some things you can do to
help organize your brain, well first and foremost is you really may want to try
meditation, it is proven scientifically how meditation can reduce stress, it also
allows you to be in the moment so you don't get caught in that whirlwind
of activity, which just increases stress and increases
disorganization, you also want to consider sleep, it's really important to
get the right amount of sleep, I'm not going to tell you how many hours
to get, because everyone is different, I know people who four hours are
absolutely fine, and other people who need nine,
the point is, don't skimp out on sleep, another thing you really may want to
consider too are taking breaks, if you're going to stay organized within
your work day then you need to take mini breaks, it's proven a five-minute break
within every hour of an activity that you're doing,
just brings you back to reality, allows to ground yourself,
gives you enough time so when you get back into it you can stay
focused, and ultimately stay organized with what you're doing,
the benefit all of this is, when you have a stress-free mind, and your brain is
organized, it translates very easily to the things
outside in front of you, the physicality stuff.
Organize your workspace, now some of you are probably going, finally, she said it,
yes, organize your workspace this is a given
when it comes to organization, some of the techniques i want to give
you though may be something you haven't considered,
I am very fortunate to work in many different types of industries, and
organizations, and departments, and one of the things I find in the
manufacturing sector that they do really well from an organization's
standpoint that i'm going to now share with you,
is the 360 method, the 360 method is just this,
think of everything that you touch, and things that you need constantly, and
daily, should be within a 360 circle, if you constantly
have to get up for something that is important to you
and that is critical to you doing your work and you're doing it constantly
by getting up and out of your desk that is
disorganization, you want to have everything at your fingertips,
and stuff that you don't need, or don't use, get rid of it,
or store it away r,eally rethink about your space, yeah,
clean up the desk, make sure you don't have clutter, but really
think and strategize what do you need at your fingertips, and do the 360 method,
another thing too when it comes to physical organization,
particularly with your desk, clear it off at the end of the day, there is something
really powerful when things are put away, and then when you get to your desk the
very next day, that it's clean, it just gives you the same and proper
mindset for you to be organized, all right we talked about
physical organization, now we're going to talk about electronic organization, and I
want you to organize your email, this is a second
place that we live, all the time, if it's not physically being
at work, wherever that may be, it's our inbox that we constantly live in,
so don't allow it to get out of control, do not use it as a filing cabinet system,
I see that too often, where people are storing stuff, get
into the habit of touching your emails once, absolutely once, get in the habit of
looking at your emails at certain points in the day,
again, this is going to be dependent upon your role, and you may need to go into
your email more frequently than other people,
but if you can actually stick to maybe, once, or twice, going to your email
that's huge, touch it once, clearly file things away in proper file folders,
don't leave them hanging inside your inbox, that is a huge way
just to ensure, and then delete, delete, delete, delete, some of you work in
large organizations and you don't have a choice because you have a max size on
your inbox, that's actually a good thing that it's
done for you, otherwise you're just going to hoard stuff,
don't hoard, clean it up, strip it away, and just focus on what you need, try to
have a minimum of 20 things in your inbox max, at all
times, because that means you're deleting, and
getting rid of it, use your email calendar,
okay, this is another electronic one from organization standpoint, and
really important, if you're going to remain organized you need to make sure
that your timing of your day is organized, it's really hard to be organized as an
individual if your calendar just has these big blocks, because you know what
happens, you tend not to follow them, so then where's your structure, I always
like to share with people, look, you have work to do, so you have to
block out what I call power hours, so literally an hour in the day, and you
do not budge on them, if you can do those earlier in the day, because emergencies
tend not to pop up, and don't block out your full schedule,
give the time needed, so when you can have meetings, so that people know when
to book you, because if you're true to your calendar,
people will start respecting that, because they know if you just block out
the full day, then people know, oh i'm just going to
try to negotiate, or send them the invite anyway, because I know they rearrange it
anyhow, well if you're going to remain organized,
you yourself have to have time in the day that's specifically booked off, and
you have to teach people how to use your calendar so that you can remain
organized, otherwise it's disorganization, you're
constantly array, and who really knows what's going
on, that doesn't help, it adds to stress, so really take a look at your calendar,
and in the ideal world, if you have the power to
change how people use your calendar in your organization,
I highly recommend you make this a priority, too many people don't do this
right, and particularly now, uh, when a lot of
people are working virtually, understanding how people calendars are,
are critical to organization success, now that you're on your way to being
more organized at work it is now time to take this up a notch and to be
more organized within your business activities,
those activities can be initiatives, and projects, and if you're going to be more
organized with those, you need to have an understanding as to why projects fail, so
i want you to go to the link below, and grab this, because
it is critical, why projects fail, and the cool thing is,
a lot of these concepts go outside of projects, into our business
activity, if you can control this, your
organizational skills are going to skyrocket,
don't forget to subscribe to this channel, like this video, and please share
it with all the people that you know, if you have any organizational tips at
work that work for you that I may not have shared here, please
put them in the comments below, I'd love to hear from you, until the next video,
see you later