welcome back we're gonna check out creating users and once we've created them hey what to do if some
of their details change users can be basically anywhere and the nature of G suite pirates web
browser interface makes it accessible to all your users but how would you create them in the
first place let's find out okay so here we are back in the Google admin console what were you
doing to us we'll take a look at our users and click on the users icon now as I saw web-based
it's all pretty straightforward but what we're gonna do is we're going to take a quick look
how to create a user so we've got three users including myself kernel collaboration right
here we're gonna add a new user opens a pop-up window will type in the name of our user Sara
we could have collaborationist put something else Sarah I don't know sir Jeffrey don't know
why that is the email address you then have the opportunity of just what the first name
depending on big your organization is or do you have some different ation so and also
have discerning so we'll have our relational unit is the collaboration colonel and we'll
come on to organizational units in a further lesson the secondary email well you can put
a secondary email address in Europe if you want so you can say Sarah Jeffery
at gmail.com for example we'll say eighty eight hundred seven forty four thousand five
just in case phone number there's our phone number and now we get the option to automatically
generate a password right or you can set a password for example that good old favorite
password and you can view it by clicking on Ally and then you can prompt that user to change the
password next time they sign in now what are the benefits here if you do it this way by creating
a password you can test the account depending on how big your environment is everyone's got
the same account and you can ask for a password change of the next sign in so as soon as that
person signs in with that password password they can change to whatever they want and therefore
their account is secure good then for doing your management of change when you consider
this so you are creating your user account say to your people log in your passwords password your
helpdesk know what the password is your people know what the password is and so do you that's
the initial password right the downside here is nothing stopping other people logging into
this account before say sara has for example so swings and roundabouts personally I quite like the
choosing your own password this process here if you generate your own password add new user
Google will go away generate a password for you which you can view copy and paste email
the logon info or print the logon info and send it to the users now it's all
good stuff yeah I get it personally I'd rather have that little bit of control
and set the password myself okay you can also edit the user and add them to a group
then so there's our user now when we highlight that user or move the mouse directly over it
you can see you get some quick tasks you can do reset the password rename the user add to
groups and click on more suspend the user now suspending a user you may want to suspend a
user for example if they go on maternity leave for office a gentlemen paternity leave they may
be going on sabbatical suspend that user you can also delete the user as well and change
the organizational unit of weights you say and we'll cover orbit a tional units and a
further lesson or you can email the user nice and quick from the admin console so there you
have it what we're gonna do we're going to rename the user Sara has got married
her name is now Dennis right and it says renaming a user as a system right change that can take up
to 10 minutes Sara doesn't need to take action and won't see any account profile or Jeep dual
+ profile changes here's the impacts of renaming a user ok impact of a changing user name so when
changing user account details consider this and do sweeter than a good job of putting all the
information that you should consider when changing someone's name well is Gmail when you change a
user's primary address G sweet retains the old address as an email alias for the user now this
means that you could send it to Sarah Jeffery no problem she changes her name as she gets married
then choose a Sara Dennis but people don't know she's got married it still sends her
email to Sara Jeffery she still gets her mail couldn't be simpler it can take up to 24 hours
for email alias changes such as removal of an old alias or addition of a new alias to
be reflected throughout the system so it's not going to be instantaneous things that consider
with mobile devices G suite sync for Microsoft Outlook if you change a user's username the
user must create a new profile no problem there calendaring events created before the user or
group rename show the old address okay or secondary calendars will continue display
the original primary domain name so there are AMA fication for doing it which have to be considered
so we'll leave the primary email as it is and click rename is easier and there
you go as how to quickly add a user in to suite via the Google admin console
could you enjoyed the video check back for more videos in the series
next video up we're gonna be looking at bulk uploading users see you soon
you