in this video i'm going to show you something that i wish i didn't have to show you and that is how
we can schedule a meeting for a private channel in microsoft teams and what i mean by not wanting
to have to show you this is that i think it should be a built-in feature in microsoft teams but it's
not in a regular channel i can just go in and i can either meet now or i can schedule a meeting
but in a private channel in microsoft teams that ability to schedule the meeting is not
built into microsoft teams so what we have to do is a bit of a workaround which is what i'm going
to show you here it's important to note that this workaround has two parts to it so make sure you
watch the video to the end because if you don't do the second part it's not going to be as functional
as we'd like it to be it seems to me like a really strange oversight on microsoft's part not to allow
us to do the scheduling directly from the private channel because we often have cases where we want
to meet with select groups of students or select team members within an organization
so the private channel is a fantastic way to give them a private area to meet and have conversations
and a lot of those conversations would be based upon having a meeting together so hopefully this
video becomes obsolete at some point and they build that feature directly into teams so you'll
notice that if i go into a general channel any of my public channels i'll have the ability to meet
and i'll have the ability to schedule a meeting and this applies across any of my team channels
as long as they're not private if i go into my private channel you'll notice i only have the
ability to meet this is incredibly frustrating and i do hope microsoft fixes this soon however there
is this workaround and there's actually two parts to this workaround so stay tuned because there's
a bit of a gotcha at the end the first thing i'm going to do is create a meeting and this
is going to be a meeting of one it's just going to be me and let's say i'll just call this some
sort of daily leadership meeting so say there's a daily leadership meeting that i'm going to have
and what this will do is generate a url for this meeting and now when i join the meeting
using the url anything that i do in the meeting will be in the channel because that's where the
url is going to be this will make more sense in a moment so i could copy the meeting link
here which creates a url but it's a little bit it's not formatted quite nicely so i'm going to
close this and instead go to the ellipse go to the meeting info and i'll get a nicely formatted
meeting request so i can copy the join info so now i've copied the join info for this meeting
i'm going to go into this meeting and just put in maybe a couple of images here just so that we can
see that anything i put in the meeting will go into the chat here i actually have to probably
put that in there so we'll grab this here and we'll put that in there i could put in some
messages in here i could share different resources that are all associated with the meeting and of
course i could also go in and i could record this meeting it'll start the process of recording this
meeting and then once i've got the recording of the meeting once i'm done the meeting i can go
in and i can stop recording now right now this is just a meeting of one so there was really no
reason to do any of that other than what i wanted to do is demonstrate that when i leave the meeting
you can see within this private channel all of my resources that i put in here including the meeting
record recording is all there within this one meeting the daily leadership meeting now if i go
into the calendar and i go in to schedule a new meeting because here i can schedule a meeting
i'll call this daily leadership meeting so we'll call this daily leadership meeting and then what
i'll do is i'll schedule it every day let's say we're going to have this meeting from 10
a.m to 10 30 every day we'll put it in every every day now it's also very important that
when i put in the invitation that i put in the names of the people that are part of that private
channel so i have two members that are part of my leadership committee i've put in the two members
of my leadership committee if you have a lot of people that are members of that private channel
let's say 10 or 11 people then you might want to create an outlook distribution list that you can
send it to but for now i have these two members and when i send out that meeting request in this
case it's an update so when i send that out to them it will now be part of their their membership
and there is that join button which we do not want to use we want to make sure we use the url let's
have a look at that now i cannot add a channel here because the only channels that will appear
here will be channels that are public not private private channels will not appear in this list
so what i'm going to do instead is paste in the url to join the meeting and this is critical we
need to join using this url so when i save this meeting it'll go into my calendar so you can see
it here in my calendar sometimes what you'll see is a join button here you do you never want to
click the join button for the meeting what you need to do is go into the meeting itself so you
can double click it to open it up and you want to go in and open the link to join the meeting
now for those that you invited into the meeting and yourself if you go into outlook calendar
you'll see the meetings here so you can go in it says you know do you want to open it i'm
just going to open this meeting here and what's critical here is that i joined the meeting through
this link now when i join the meeting through this link if i go in and put any resources in the chat
if i go and put any resources in the chat like another image so it's friday when i'm
filming this so we go and put another image when i leave the meeting here and go back into the team
you'll see that the resources including that image that i just put in there will actually appear
as part of the meeting resources notice that it just appends it to the meeting that i had
with myself a while ago and everything in these daily leadership meetings will now be appended
to that meeting now if that url leaks out to someone else like if they if that meeting
url gets forwarded to someone they can join this meeting so you have to be a bit cautious and just
let people know don't share that url and then the other thing is of course if i go in my calendar
again you can see here i've got the leadership meeting if you see a join button here
you have to train people not to use it because if they join using that method what will happen
is anything that they put into the meeting such as notes resources or anything will not show up
on the team site that's a little bit of a gotcha that not a lot of folks know about thank you for
watching again i hope this video was useful i hope it'll also become unnecessary in the future
if microsoft implements the feature through the simple drop-down of schedule and meeting for a
private group if you want to see some more videos on how we can use technology to learn
and teach better i got a lot of them on this channel and i hope you'll consider watching
those subscribing liking and doing all those crazy youtube things that will help this channel grow