Here are the top 10 Skype for Business tips and tricks.
Welcome to Sele Training. I am Jason Sele. Skype for Business is a great tool,
not to be confused with the Skype personal edition. The business edition is
designed for a corporate environment and has a much broader group of features.
Here are some tips and tricks to make Skype for Business work for you. Number
1 - Creating Skype Meetings in Outlook. Skype for Business ties directly into
Outlook. All you have to do is click on a new Skype meeting when you're in your
calendar. Skype automatically sets your dial-in numbers and a link to your Skype
meeting. Just type your contacts in the To:, put in your subject line and hit Send.
Number 2 - Record a Meeting in 1080p HD. When you've started a Skype meeting you
can just click the dot-dot-dot in the lower right corner and start recording.
That records your meeting in 720p. If you want to set it to a higher resolution go
into your Skype settings, click on recording and check this 1080p full-HD
setting. Number 3 - Share a PowerPoint file. If you intend to share a large
PowerPoint file in Skype for Business, the best option is to load it to the
cloud. Click on the Share Content. Select share PowerPoint files. Choose your
PowerPoint file and it uploads it to the cloud. Now this document can be viewed by
other people without having to wait for an install of your files. Once you've
loaded it, click on the share content button again and you can go into Manage
Content and you can control settings for the file. Remove it, lock it, make it
available for only certain people and many other settings. Number 4 -
Automatically Update Calendar Presence Information. In Skype for Business
settings under Personal, turn on this check mark for "update my
presence based on my calendar information". This will update your
contacts and let them know when you're in a meeting. You can also check the box to
let private or public contacts know this information.
Number 5 - Set Do Not Disturb when Meeting. Also under the Skype for
Business settings. If you go into Status, there's an option here to "show me as do
not disturb". When I share my desktop use this to notify people that you're in a
meeting and that you do not want to receive any phone calls or get any
instant messages. Number 6 - Allow External Communications. In your Office
365 Admin Center, click on Skype for Business. Under Organization, click on
External Communications. If you check this box it will let people use Skype
for Business to communicate with Skype users outside of your organization. This
allows you to receive and send Skype instant messages to people that are
external from your internal network. By default this is on except for blocked
domains and down here you can add any domains that you want to block from
communication. Number 7 - Customize Meeting Invitations. Within the same area
of the Admin Center for Skype there is an online meetings tab. Here you can
actually set up customizations for your meeting invitations. You can create a logo,
you can add a URL to a help file, you can also put a legal URL, and you can
establish some footer text that will show up at the bottom of your Skype
meetings. This information appears between these two dashed lines of your
meeting invite. Number 8 - Check your Call Quality Dashboard. Another useful
feature in the Skype Admin Center is the Call Quality Dashboard. You can access
this by going into Tools, click on Skype for Business Online Call Quality
Dashboard. The Call Quality Dashboard is only useful if you
have the Skype Phone capability integrated into your Skype for Business
environment. It shows charts of the activity of your
phone calls and whether the quality is good, poor, or unclassified. It shows you
monthly and daily trends and it gives you a good idea of the number of calls
that are being performed across your network and whether the quality is good
enough. If you see a large area of poor communication that's an indicator that
something's wrong on your network or something impacted your internet
connection. Number 9 - Add Mobile and Home Phone Numbers.
In the Skype settings, under phones there are multiple phone numbers
that you can fill in. Most of the time this information is populated from
Office 365 or Exchange but if they're missing you can actually put them in
yourself. Add your mobile phone number, add your home, or an other phone number
and make that available in the contact card to other people that are viewing
your contact information. And finally Number 10 - Meeting Options. If you want to
have an effective Skype meeting, make sure you click on the Meeting Options
for your calendar entry. Under the Permissions you have choices here of who
you want to wait in the lobby. If you set it to "only me, the meeting
organizer", then everyone else will be left waiting in the lobby until you
start your meeting. If you leave "anyone" that means that
everyone will be able to connect into the meeting without having to wait in
the lobby. Also you can choose who to make the presenter. If you are the only
one doing a presentation then you should set "only me", that way other people won't
override your meeting by presenting their desktop on top of you.
If you choose "anyone" then everyone will become a presenter automatically for the
meeting and you'll be prepped if you want to transfer back and forth between
different people's screens. You can also remember these settings so that the next
meeting you create will have those same settings as well. This concludes the
Top 10 Skype for Business Tips and Tricks. I hope this information is useful
for you. Hey, if you want to see more videos like this
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