As a result of this section you will be able to demonstrate how to use reports
within the safety management system understanding of audits and revisions of
the is M code
the following are to be reported from the vessel to the designated person
according to the is m-code accidents hazardous occurrences non-conformities
within the safety management system suggested modifications and improvements
to the safety management system an accident is an undesired event that may
result in injury or loss of life harm or potential harm to the environment major
damage to the ship and machinery the hazardous occurrence is an undesired
event which and the slightly different circumstances could have resulted in
injury or loss of life harm or potential harm to the environment major damage to
the ship and machinery a nonconformity is a deviation from requirements
specified in the safety management system if any procedure or instruction
within the safety management system is found to be incorrect or if the
procedure or instruction should be changed due to changes in practical
operation and/or modification or rebuilding has been carried out on the
vessel a suggested modifications and improvement to the safety management
system report shall be forwarded to the designated person match the correct
report to send to the designated person for each case it is of the utmost
importance that not only accidents but also near accidents are reported the
reason is obvious
many of these injuries and accidents could have been avoided if near
accidents had been reported all personnel have to know that the safety
management system is an alive system and the modifications can be introduced and
new entries added it is the responsibility of each individual ashore
and on board to report the appropriate officer or manager whenever any part in
the safety management system has to be revised due to existing procedures and
policies or when instructions are inconsistent with reality if any
procedure or instruction within the safety management system is found to be
incorrect a report shall be forwarded to the designated person the same action is
required if the procedure or instruction should be altered due to changes in
practical operation or if a modification or a rebuilding has been carried out on
the vessel then suggested modifications and improvement to the safety management
system document shall be made all modifications or improvements to the
safety management system manual should be sent to the designated person urgent
modifications or improvements shall be implemented as soon as possible
suggested modifications or improvements deemed to be a matter of routine or a
clerical matter and not urgent should be properly filed by the designated person
when received and implemented on a biannual schedule when the designated
person receives the report it shall be thoroughly reviewed and evaluated and if
necessary sent out for comments to all vessels before executing the change
an audit is a check to verify compliance with the is M code both the offices and
the vessels have to be audited when passing the audit for the first time the
offices get a document of compliance and vessels get a safety management
certificate at regular intervals both the vessels and officers will be audited
to check that everybody is following the safety management system the reviews are
on board review master's review management review click the reviews for
more information all employees shall continually review the safety management
system the review if not formal shall serve as a continuous improvement
process the Master shall formally review the safety management system at least
once a year the master's review is to be conducted to ensure that the vessel is
operating within the safety management system and that the procedures are
realistic and suitable management reviews shall be conducted annually the
management review will ensure that the following items are carried out a
dynamic principal and quality aspect of the safety management system is the
principle of continuous improvement we should identify mistakes and learn from
them in order to prevent reoccurrence the diagram shown is an example of how
the safety management system continuous improvement works