Your boss has asked you to be the zoom meeting host. What do you do? This Zoom tutorial will
show you how to host a meeting. I'm Simon and this is Computer Tutoring. Just before we start
the training, you'll need to have the Zoom client downloaded on your PC. So the first thing you'll
need to do is schedule the meeting get it into your diary. Let's do that. So I'm gonna click on
this schedule button just here, then schedule the meeting. I can type in the meeting, so it's
a 'YouTube recording session' then when I'm setting up I can set up the time of the meeting as well, so
at half-past eleven if I wanted to. Need to get the right time zone as well I always get this
wrong! How long the meetings going to be, for an hour. Whether you want it recurring or not. You can
either use your generate automatically ID or you can use a personal meeting ID if
you want to. For better security I would choose generate automatically you can then create your
own password, and there we go. You can decide whether you want the host videos on or
off and your participant videos on and off. So I'm going to switch these both to 'on'. You can decide whether
you want the telephone, the computer audio, or the telephone and the computer audio. So the telephone
is particularly handy if somebody is living in an area where the internet connection isn't great
or they don't have sound capabilities on their computer for whatever reason maybe they're in an
office or whatever and they don't have speakers on their computers you can choose this and they
will get a telephone number that they can dial in and listen to the meeting. I want to put it on
to the calendar I want to put it on to Outlook here. If I go to advance meeting offer options I've got
options here to enable waiting room. If I want to have a waiting room, my participants will
first enter the waiting room, waiting for the host which is me to start the meeting. I can mute the
participants on entry if I want to, and there's various other options available here. So what I'm
going to do is I'm just going to click on schedule - schedule the meeting and there we go in my
Outlook calendar. so there we go 'Simons inviting you to a meeting' I've got the link that they can
click on, which includes the password if they click on that link. I have a meeting ID that was
randomly generated and I have the password if they want to join using the traditional way. So that's
great I click on save, it pops it into my calendar, and then I can close that one down.
So what I can do now is if I want to invite people to the meeting, I can go to the meetings,
here's the meetings here if I go to 'show meeting invitation' here's all the invitation or meeting
invitation I need, I would just basically copy this section here. So all I need is the
hyperlink the meeting ID and the password, send that via whatever you decide you know whatever
technology email , WhatsApp, whatever and then they just need to click on the link to join the meeting.
Okay so to enable the polls for a meeting, here we have my meeting here the 'Zoom YouTube Recording Session'
it's going to come up here, it should be at 11:30 but never mind. What I'm going
to do is click on my profile picture at the top just here, and then I'm gonna go down to and click
on my profile just here which will open up the website, and now that I'm on the website I can
add some polls for the upcoming meetings. So what I'm gonna do is I'm gonna click on the meetings
just over here on the left hand side, so if give that one a click and then here we got our 'Zoom
recording session' just here, so you can just click on that, there we go and then if I scroll all the
way down to the bottom, here's a poll that I've done earlier what I'm just gonna do is delete
that poll, and confirm it. Now you know how to delete a poll, and we're going to add one in in
preparation for our upcoming meeting. So we click on the Add button just here at the bottom there
we go and here I can add my new poll. I'm gonna call this poll 'the Zoom questionnaire' or just
'Zoom questions' and here I'm gonna type my first question in here, so what I'm gonna do firstly I'm
gonna tick this box here 'anonymous' so that we just don't know who's answering what questions.
This is more like a survey. Now I'm going to click on 'type your question here' let's type in some
questions, so for instance I'm going to type, 'do you you feel zoom meetings are easier to concentrate
on than normal?' There we go and I'm going to do a single choice answer, and then I type my answers
here, so I'm gonna type in 'yes' and press tab on the keyboard and 'no' when I've done that I can scroll
down and click on the 'add another question', let's do that so I'm gonna click on' add question' , 'Are
Zoom meetings easier?' 'How often would you look at your own face in Zoom?' 'If someone doesn't immediately
respond during a conversation in Zoom what do you naturally feel the problem could be?' When we've
finished I can click on the Save button just down here at the bottom, so I'm just going to
give that one a click, and now I have this poll for this meeting. Lets start this meeting now
just to show you how the polls look. There's my polls at the bottom I can click
and here's my polls that are available, ready to go. If I need to change the polls at all, I can click on
this edit button here at the top, and then that will take me back to the website. On the website
I can make edits to this poll here, there we go. 'psychology questions' just click on save at the
bottom, close down my browser window, that's good I can close that , great ready to go! Ok so now I'm in
my Zoom meeting I'm waiting for my participants to arrive, so on the right hand side I will see
my participants. Now with the first participant if I don't see anything you see at the bottom
here I've got my participants number, and I've got the options here to look at the waiting room. So
I can click on 'see waiting room' or I can click on participants and I can see all my
participants on the right-hand side. If I want to admit a participant I can click on 'admit' just here.
so if I think that Jo looks ok I can click on Jo and that will admit Jo, and it'll be Jo and
me in the meeting. Let me just click on gallery view here at the top. Now as you can see on the
right have three other participants waiting to go in, so I'll have a look at them and if any of them
look a bit dodgy I can think I won't admit them, but they all look very nice and friendly so I'm
going to click on 'admit all' just there, and now all admitted to the meeting. Right even got Cindy in
there! Okay now because when I started the meeting I clicked on this little button down on the right
hand corner and I chose 'mute participants upon entry' they are all muted so they can hear
me but I can't hear them, but you notice that I have and I have ticked 'allow participants to
unmute themselves' so they can unmute themselves and say hello. (all participants say hello). Fantastic! So should you want to
record a meeting, be able to access it another time, you can click on the 'record button' at the
bottom here, if you have paid for a professional Zoom account you have the option
to record to the cloud where you get one gigabyte of space, but everyone can record on this computer.
I'm gonna click on 'record in this computer', afterwards your recording will become available.
(All participants chatting) I want them to be quiet. And now you can
see they're all muted. Brilliant. So now if they want to they can unmute themselves.
So you can see down at the bottom here, I can click on 'breakout rooms' and then I can create
rooms either automatically or manually. If you have a lot of people I highly recommend that you choose
automatically, you decide how many rooms you want and it will show you how many participants will
be allocated to each room, Seeing as we only have six people here we're going to do this manually
so I'm gonna click on 'manually' here and then I'm gonna click on 'create rooms' so what I'm gonna do
is I'm just going to rename these rooms 'discussion group one' and then I'm gonna click on rename for
this next one here and then call this 'discussion group two' next I need to assign people into the rooms. So
I'm gonna click on the assign button and let's say we put in Christian and Jo into discussion
group one and they're going to talk about life the universe and everything, and now in discussion
group 2 I'm going to assign Cindy, Eric and Molly, that's great! So what I just highly recommend here
is if you are expecting other people to attend your meeting other participants, add extra rooms.
So I'm gonna click on 'add room' at the bottom and I'm going to rename this as 'spare discussion room'.
Because you know what's gonna happen you're gonna start your breakout rooms and then somebody's
gonna come late to the party, and then all of a sudden you're going to have to create extra
breakout rooms, and you can't do that not at this moment in time. So when I click on open all
rooms here at the bottom which I'll do, they will get an invite to join the various breakout rooms.
'bye bye guys' so they can click on 'join' and they will join their various breakout rooms, and you
can see here the different individuals joining their breakout room and now I am here on
my own in the main room. So let me just move out the way you can see my face there, so
let's have a look, as the host you can send a message to everyone. So you see down here it
says 'broadcast message to all' I can click type a message and 'hi I will be visiting you to see
how you are all doing' and then I can broadcast that, and then that will be a message that sent out
to all rooms so they can expect me. Now I can visit some rooms, so let's do that. I'm gonna join first
Cindy Eric and Molly, so I'm gonna click on this room and click on join, and then say 'yes' to join
only comes up as a small window so I'm just gonna maximize it and there we go I'm in this breakout
room. What's the discussion here in discussion group 2? - is it going well? 'it's going very well'
(Participants comments) Excellent so I'm getting a bit bored with this room now as the host
so I'm going to be leaving it, so I can click on the 'leave room button' notice bottom right hand
corner click on leave room and I'm just going to leave the breakout room, notice I could also
leave the meeting and end the meeting as well, but I'm just going to leave the breakout room
and go back to the main session here, I'm gonna click on my breakout rooms here at the bottom
and I'm going to join discussion group one, so click on join. 'Hello this this room sounds a lot
more interesting as they're chatting away' Excellent. All right so there we go. So I'm in
this breakout room here alright so I'm gonna leave this room, and I'm gonna get everyone back into
the main room, click on leave room and I'm going to click on leave breakout room, then go
to breakout rooms just here and then I'm going to broadcast a message saying 'I will now close
all the rooms' so I'm just going to close all the rooms and I'm gonna click on close they will get
a message and they as you notice at the top get 60 seconds to close their rooms and come out into
the main room so some people might come a little earlier some people might come a little later, as
you can see I'm still muted down at the bottom here so I'm just gonna unmute myself and
welcome everyone back and close the breakout rooms here, great 'thank you guys welcome back'.
Great so let's move on to polls. So you remember the poll we set up earlier about those Zoom
psychological questions it's now time to test them on our team. So to start your polls you
can click on the polls at the bottom just here and here are my questions, remember we can click
on edit if we want to change it. Let's launch the polling which you can do by clicking on the' launch
polling' button at the bottom so each member will get or each participant will get the poll where
they can answer the questions by clicking on the various buttons and then you can actually see live
updates right in front of your very eyes! Coming up to one minute so we've got four out of five
just waiting for the last one there that's great I've got 100% so I'm gonna click on 'end polling'.
Now if I want to share the results with others, let's do that so everyone can see , so I click
on 'share results' and then everyone else can see the results
of the poll. Oh wow zoom meetings are easier for you to make a comment, oh it's good it's a bunch
of extroverts you are! I want to relaunch polling obviously I can click on that 'relaunch button' but
I finished with polling for the time being so I'm gonna click on the 'close button' just there.
Sometimes during a meeting you want your participants to see your screen - how do you
do that? Well you might have noticed there's a nice little big bright green 'share screen'
button at the bottom, what I highly recommend is you check both the share computer sound and
optimize screen sharing for video clip, just to make sure everything's nice and smooth , and then
actually share the application. It provides a better security so people don't see your
entire screen . So I'm gonna share my website here which is the free online computer training
and then I'm gonna click on 'share' just like so, that's good I'm now screen sharing so
it can now scroll up and down hopefully now everyone can see my screen let me move that
recording thing out of the way. Now what I can do is if I want to annotate on the screen and
say write if you want free computer training on zoom you can scroll down to the bottom and
there's a little option for zoom tips and then just to really highlight I can use this annotate
window just here so if I go to draw I can choose a nice pink square and then draw a box around an
area that I really want to highlight, and then if I wanted to I can draw an arrow as well. Here's
an arrow if I want this one just here just to make it absolutely obvious and there's even a
nice little option for spotlight, if I click on which is like it looks like a little like pointy
you know that the laser pointy things to sort of highlight certain areas. If you want to clear
your annotations I can click on this Clear button here at the top and go to 'clear all drawings' okay
and then I can close my annotations window down. I'm ready now to stop sharing so I'm just going
to click on this 'stop share button' just here . 'Eric I believe that you've been working
on something you want to show us' I think I've allowed you to share the screen, so I'm
gonna click on this drop down menu to the right of share screen, go to 'advanced sharing options' and then where it
says who can share I'm going to make sure all participants are selected and now Eric will be
able to share his screen. Ooh Eric that looks really complicated! So there we go that's what
Eric has working on and what is more important you know the annotations that I've just shown I
can actually use those annotations, if I go down to view options and go to annotate just here, I
can use these on Eric's screen. So if I go here and I choose draw, I go to this here is there a point
to this, I say 'what does that mean?' can you see that Eric?' 'Yes I can' Fantastic. So I'm going to
click on clear for my annotations you see and go to clear all drawings, close down the annotations
go to view options and then I'm going to click on stop participants sharing which I can do as the host ,
and now looking at everyone's beautiful faces. (participants chatting and saying goodbye). So you can see we want to finish the meeting
I can click on 'end meeting for all' and that is it! If you've got anything out of this tutorial
give us a thumbs up. Thank you very much. If you haven't already done so click on the subscribe
button, click on the notifications button so you don't miss a thing. The next video we'll be looking
at 'how do I draw annotations like I can in zoom in Microsoft teams?' That's what we're going to look at
next time, so make sure you keep an eye out for it. I just want to say thank you so much for watching