welcome back in previous videos have been looking at adding individual users a Porsche want to
create 300 or 3000 or 30,000 users well both user creation virus CSV tool will help you out with
this and in this video we're going to discuss how you do it it is pretty straightforward but
then again everything is if you've done it once let's check it out welcome back we're gonna talk
about more user creation this time we're gonna talk about bulk user creation now you can see
I've got some users created here they rolled them with the add new user fill in the little form that
pops up and that's great for a few users but who wants to be sit there doing that for like 300 or
3,000 or 30,000 users for a big enterprise whether you don't we're gonna use bulk upload right we're
gonna use a CSV file a comma separated value file about people who use Excel and spreadsheet
applications like sheets will be very familiar with so let's click on bulk upload of users now
here you've got the little thing yet learn more where it takes you to all the information and how
to do this very concise from Google the formats the files what you have to do what you have to
include and the basic information is the first name the last name the email address the password
and the organization unit path now let's spend a little bit of time talking about that we're not
going to go into it in too much depth because I've got an entire section on organization units if I
do think it wants a little bit of attention so what you need is org unit password email
address last name and first name and that's all you really need to populate the CSV file for
bucket bulk upload in juice sweet so let's talk before we do any of this about organizational
units so an organizational unit is a container of sorts okay for those of you familiar with
Microsoft Active Directory organizational units are there automatically you get an organizational
unit created when you sign up and instigate your juice wheat subscription so mine is collaboration
colonel so my first organizational unit is collaboration kernel which I get by default
now if you don't do anything here then all your users will go into the default organizational unit
however I have created a few so all my users will go into a sub organizational unit called
users and then I've got two sub units underneath that called contingent workers for contractors and
temporary workforce and also FTE users which is full-time employees right no problem so why have
I done this well you might not want or your contingent or temporary work for us to have
access to all the G Suite applications that your full-time employees want to work for like YouTube
why you paying contingent workers loads and loads and loads of money to sit there and have access to
YouTube if it's a valid training platform that you're using YouTube for corporate YouTube for
then fair enough or you might just want them to have email that sort of thing where I'm saying is
you can put restrictions on the o you containers to granularity is the key here you can say who
has what and who doesn't all right sauce why I've done this so you may a different way to doing it
this is how I'm gonna do it so I've got my main oh you collaboration kernel then I've got an oh
you underneath that saying users and in that users organizational unit I've got one for your tangent
and FTE users okay right and I say I'll cover Oh use and organizational units in more detail in
it's only section I thought it's just worthwhile just to talk about this you'll get the top one
by default then except you to create these but you'd be thinking about this and planning this
but before you start bulk creation of users or doing too much to your G suite environment so back
to add new back to users right now at the moment all these are in the same organizational unit okay
brilliant no dramas their bulk uploads of users as we saw we're going to attach a CSV file but first
off we've download a blank template so there it is the CSV template there you go users - alright
so we're gonna show that in its folder users - nice trick get delete all those other ones just
in case dinner cooked out confusing things then we're gonna use Google sheets Google sheets is
always there right so I've got open upload select file my device downloads users to open right so
it'll be a blank CSV files right so there you go might be a bit difficult to read I'll select the
top section of this column and I'll put some text wrapping on so you can see what it's all about so
as you can see couldn't be any easier the words required you guessed it it's required so we're
gonna create a user we're gonna call them Jeff and I'm gonna say bond and the email address will be
Jeff bond at elaboration kernel comm password now here's the key thing with passwords we're creating
a user here we're creating users so there's no information for this user in the environment if we
were doing a bulk upload just to change users okay and we didn't want to change the password we've
put in four asterisks that would tell G suite that when you're uploading not to change the password
so say for example we had a whole list of users here and he wanted to change the work address okay
well we didn't to reset anyone's password look imagine the amount of course that would go to
the helpdesk if we put the four Asterix in the passwords remain the same and we still be able
to update all our user information and we've got loads of stuff you can update here work phone home
phone work address employee type employee number all this stuff we know from our organizational
unit structure that we discussed early on in this video that we've got collaboration kernels our top
level o you then we've got flow that users and underneath that we've got FTE users so
Jeff bond is an FTE user therefore we're gonna put him in the FTU users organizational unit
anything else all this information here might be a requirement in whatever country you are in for
example building ID floor name floor section very prevalent within the US whereas emergency services
will need to know exactly where an individual is to get to them in an office block for example
employee IDs employee types all these stuff can be populated later on so we're happy with that
everything's been changed and saved in the drive what we're gonna do now is its save
bulk upload one file we're gonna download a copy just for completeness there it is it's downloaded
and what we're gonna do now is we're gonna go back to our admin console we're gonna attach
a CSV bulk upload of users open its attached and then we're going to upload now we'll get a message
here producing bulk upload user information an email will be sent to collaboration colonel info
is completed you can save see details one row uploaded we had one row and we've got a log as
well to say it's been successful now what will happen is we'll wait for that to be processed
there you go there's our user Jeff bond now we mentioned that some of this information could be
worked on later yes you can do and you can go back and revisit the information here and re-upload it
like I said the password would then have to be for asterisks as mentioned here if you are existing
updating existing users you don't want to change their passwords make sure the password column
contains four asterisks one two three four okay so there you go that's basically how to upload
or bulk upload users in G suite using the G suite admin console hope you enjoyed the video hope you
found it informative leave a like and a comment thanks very much for watching I'll see you soon
you