hi there jamie here today at teachers
tech hope you're having a great day
today today i want to show you how you
can make a fillable form in microsoft
word so what i mean by this you can go
ahead and create a form that for example
looks like this where you can be
entering text and places you can be
having drop downs you can be having
check boxes you can even have a place to
upload an image to
you can even do a calendar for an order
date or whatever you need to order it
from and so there's all these different
options in creating these forms and what
i like is afterwards when you're done it
you can lock it down so if you're
sending this out to people they can't
type anywhere else and they can't move
anything to change it up and then they
can go ahead and send it back to you or
print it off so today on teachers tech i
want to show you how you can create
these fillable forms in microsoft word
so i'm going to start from scratch and
building this form with a blank document
here the first thing that we're going to
need to do is actually customize our
ribbon in microsoft word and to do this
all i'm going to do is go up and right
click right up here so when i right
click you can see i get a couple options
a few options i'm going to go to
customize the ribbon because the tools
that we're going to use for today aren't
set up by default on microsoft word so
what we need to do is go down on this
side right here with main tabs and look
for a developer and just go ahead and
click it and hit ok so what it did when
i clicked that it gave me a new tab up
top with developer and then we can see
the ribbon inside
developer and these are what we're going
to be using right here these controls to
create uh the form that i showed you in
the intro so to start this tutorial here
today i'm on a blank page and i'm going
to go ahead and add a header this is
going to be a t-shirt order form so i'm
going to add that to my header so i'm
going to go just double click in my
header up here you can see it says
header now i'm just going to write
t-shirt and you can go ahead and if you
want to make it for something else go
ahead and make it for something else i'm
just going to put a t-shirt order form
here and i'm going to make this larger
i'm just going to highlight this and
increase the font size i'm not going to
worry too much how things look
for this example and then i'm going to
insert
a picture i'm going to save from online
and it will be just a t-shirt and i'll
just type this in
and we'll take a look you can see it's
creative commons here and i'll grab a
t-shirt from here
we will go with this one you can choose
a different one and shrink this down
so it kind of fits a little bit better
and i'll just make this kind of fit here
and i'm just going to go ahead and
center this
it's just going to make it look a little
neater but again you can change this any
way you want i'm going to just double
click back down below the header and
when i'm inserting the different
controls that i showed you from the
developer tab i like to insert things
into a table you don't have to insert
them into a table i just
like creating a form
in a table i just find it keeps
everything look neater and a way i can
kind of plan my page so i'm going to go
up to insert and i'm going to go to
table and i'm just going to kind of pick
i'm going to pick by four and i'm just
gonna put a four by four table i can
delete rows or merge or split cells if i
need to going on but i'm gonna start
with this right here uh so now i can go
back to my developer table and i can
start to create what i want in it by
adding the controls
so i'm just going to go ahead and add
teacher name to here so in my example
it's just a teacher ordering t-shirts
for their class so i'm going to go ahead
and just type teacher here like so and
if i wanted actually i'm going to add
teacher name
and if i wanted this bolded i could go
ahead i could go and make sure you enter
the home and then center it or if you
want it i'm going to right align mine
here and the first thing that i want to
do is enter one of those developer
controls
right in this spot so what is it going
to be well it's going to be the one of
these ones to enter text i could
actually use either them
this one is more just simplistic
here this option you can do a little bit
more
with the text or change things in it but
i'm just going to go ahead and enter
this and you can see it says
tap here to enter your text i'm going to
stretch this table out here just to give
give it a little bit more room in case
they have a longer name and you can
adjust that the way you want the other
thing that i can do
now is put the grade here so it's going
to be a teacher then i want them to give
me their their grade so
what is it going to be again i'm going
to go and i'm just going to bold all
these and i'm going to go it back to
home and align to the right and i'm
going to drop to do a drop down box here
so if i go up to developer and i'm going
to go ahead and
put in a drop down box there's two
different lists for drop down that you
can do
this first one allows you to the person
to actually add their own to it and this
one they can't add their own so maybe in
this case i'll do this one to begin with
and if they were
not part of a grade they could specify
and they could just write in their own
answer so if i go and choose this it
says choose an item now if we go up to
properties here
you can see we have some different
options i'm not changing
this information up here
the one thing i can show you is that if
you do this to start end tag hit okay it
kind of shows that this is one of the
controls in here but uh you don't need
to have that on so i'm just going to go
back to properties and turn it back to
here and i could do the same thing over
on the text one that i put too but what
i want to do is actually add my grade
level so what i'm going to do is down
here i'm just going to go add and i for
my example i'm going to add six grades
so i'm going to put grade one and i'm
going to go all the way through to grade
six
so now i've entered in all six here i'm
going to hit ok
and you can see we have a drop down so
at this point someone could go ahead
write their name in and then they could
go here and pick their grade so you
could either force it over or if they
wanted to uh write their own uh if they
just click into here like so i they
could write maybe it's kindergarten
like so so it's uh that has the option
where you can write something in not
like the other one and i'll give a demo
of the other one
some other things i just wanted to point
out if you didn't want to see the table
lines remember with any of these here if
i was going back to home we do have a
table here and we could say no border
everything is still there the different
cells are there but if you didn't want
to see them at the end remember you can
hide the lines i'm just going to keep
the lines here and you can adjust that
at the end so we have our first
row in here with a couple and you can
adjust the size here if you wanted to
give more room to any of these like this
let's go on to the next one add another
drop down with school name
now i'm just going to go ahead and enter
school name i'm just going to paste that
in i'm just keeping my line to the right
and bold on here and i'm going to go
back to developer and this time i'm
going to add this list here for the drop
down so when i select this
and i'm going to go back up to my
properties i do want to point out design
mode if i click on design mode it shows
me where the different controls are in
it by
showing it on each side i'm going to
turn off design mode if i go to
properties i'm going to just enter
quickly three schools into here and i'm
not going to change anything else
so i got my three different schools in
i'm just going to go ahead and hit ok so
at this point you could choose one of
these but now if i try to type in that
spot it's not gonna let me so that was
different the difference between this
list drop down and this one here i'm
going to go ahead and actually just
merge these cells because they don't
need two separate ones i'm just going to
hit merge like this
so on my next row what i'm going to put
is the t-shirt size and quantity so i'm
just going to go ahead and put that
right over here and i'm going to split
these two cells here i'm going to
actually do a little bit more here i'm
going to merge these ones
and i'm going to go ahead and split
these a little differently i'm going to
just split them
like this so i can add
a title over top of them to just make
the directions look a little bit more
simple
when people are filling this out so i
just want two rows and one columns and
i'm going to type in size for this one
and i'm going to type in quantity
for for this one right here so i have
those
and i'm just going to highlight it a
little bit different color so it stands
out here so i'll just give it a kind of
a light gray
like so
and just do bold all right so underneath
these this is going to be a place where
we're going to do our check boxes so i'm
going to add check boxes down below and
we're going to just start with our we'll
put our sizes so i'm going to just go
three to six it's going to be the first
size i'm going to hit enter and i'm just
going to enter in a few different sizes
so i have five different sizes and i
want to be able to have a check box next
to next the ones that they choose so if
they were picking one here i'm going to
go back to developer and this is the
check box here so i could go ahead and
click then i just can move down and
select different ones too i do want to
point out you can copy paste these so if
i just go ctrl c and move down and
control v i can also do that to
each of these to put them in front of
them so the other thing i want people to
put in is the spot where they can put
quantity and in this case all i'm going
to do is do the exact same one that i've
begun with and now i'm just going to go
ahead and do a quick copy here with ctrl
c
and if i go after this i'm just going to
hit enter and do this a few different
times here just by hitting enter i know
i need five times and i want them to
line up with across from them
oops
like so so we have our five favorite
ones now someone would come through
they'd enter uh they could enter
multiple ones they could check off and i
want to point out if we go to properties
for the check box here take a look we do
have our symbol that shows here and
unchecked symbols you can change these
if you wanted a different symbol in here
then they in this case they could go
through then enter in a number over here
to put quantity uh in all right so we
got our first few uh set up here let's
move to our next line
i'm just gonna go ahead and add three
more rows here and i'm just going to do
this by hitting a tab of these so three
more like this if i can i could delete
them or add them later if i wanted to in
this one this is going to be the payment
method here and i'm just going to go and
merge these ones together
just like this and then i'm going to
write put our payment method down here
i'm just going to paste it over
like this and then i'm just going to
again line it to my right
and i'm going to do another drop down
box that i'm going to just fill in very
quickly here
so i just did a quick
payment methods here you can see cash
card to paypal you could add more things
like check or whatever you uh want to
here now at this point i want to do
something different and i want the
people to be able to upload upload a
logo for their t-shirt so again i'm just
i only need the two different columns so
i'm going to go and merge these here so
i'm going to type in upload
upload logo
like this
and i'll just go through and do my bold
and align here
make sure i have the line in the right
spot
and at this point i'm going to go back
to developer and this time i'm going to
choose the image right here so i'll go
and click image and it puts this in so
what allows me to do now if a person
gets this form they click on it
and this pops open they could go you can
see the different options if they go
from a file and i have just an image
here insert they could upload that image
to it so again if they were sending it
back to me
on this finished form and after they
saved it this would be in it or else
they could print it off and this would
show too so let's move on to our next
one and that's going to be the order
date so i'm going to type in order date
here
and i'll just bold it and align it here
and order date you can see is just going
to be with the developer we have a
little calendar right here
and if you go to properties you can see
some options on how you want it to read
so you can go through and pick uh which
one and just pick what works best for
you hit okay so now when they do the
drop down the calendar comes up and they
can pick a date like this
the last thing i'm going to do for this
order form is just put a place for some
additional notes and that's just going
to be this control
right up here so let's say we have all
our things that we want to put into our
order form we want to be able to lock
this down so people can't maybe change
the text that we have written in here
or they can't mess with any of the
things that we have and what we're going
to do is go to this restrict editing
right here so if you choose this now
take a look over on the site it says
editing restrictions so
click this and drop down and it's going
to be filling in forms is what we want
to choose once we do this we can put a
passcode by saying yes start enforcing
protection so i select this and we make
up a password on this one and i'll make
this very simple hit okay
now if you notice if i go back over to
this and i try to click into different
spots i can't do anything i can fill out
the form it lets me
put in different things in different
areas but it doesn't allow me to change
anything else in here so even the header
if i try to change nothing i can't make
any changes at all if i want to take
that off i could just hit restrict
editing and you can see at the very
bottom it says stop protection right
here so i can go click it i would put in
my passcode and hit okay i'm gonna make
sure you have it correct here
i think that should do it one two three
is what i had for that one
and then at this point i can go and make
some changes so like i said if you don't
want uh the lines from your table you
can go ahead and go back to home and
then do the drop down and you can see
different options as i hover over
different ones and if i say no border
then it will look like this so it's your
choice what you want to do to it so i
hope you like this little tutorial on
how to create a form in microsoft word
once you add that developer tab it's
pretty simple to go through and then
quickly add and you can really lock down
uh you know making it easier for people
to go through and select uh just the
options that you give them in a place
that you don't want them to be writing
outside of so uh thanks for watching
this week on teachers tech i'll see you
next time with more tech tips and
tutorials