Hello, continuing on to Episode 4,
titled: macOS Monterey Notes,
from our macOS Monterey Series.
In this episode, I’ll take a look at some of the cool new features,
added to Notes in macOS Monterey.
Tags, Tag Browser, Custom Smart Folders,
Activity View, Highlights, and Mentions.
Soooo, Let's Get Started.
Added to Notes in macOS Monterey,
are some cool versatile new ways to capture and organize your thoughts.
Starting off with...Tags
You're now able to add Tags to catergorize and organize your notes.
Create Tags by using the # (hash) symbol,
also known as the number or pound sign, and a keyword to search.
As shown, add one or more tags by typing them directly in the note,
like #KungFu or choose from a list of created ones.
Moving on...Tag Browser
In the sidebar, you can choose any tag or combination of tags,
to quickly view tagged notes.
Simply click on a tag or multiple of tags, to view your tagged notes.
Next, let's take a look at...Custom Smart Folders
Custom Smart Folders can be created in 1 of 2 ways.
I'll first create a Custom Smart Folder.
rom the Notes menubar, under File, choose New Smart Folder
or by clicking on the plus icon here, and click, Smart Folder.
I'll name the Smart Folder, “Bruce” and click once on the Tags box,
to reveal the Tags to use for this particular smart folder.
Then click ok, when done.
As you can see, the Smart Folder is automatically populated with notes,
according to the chosen tag or tags filled in the Smart Folder Tags box.
It should be noted, Custom Smart Folders only contains notes,
based on tags or combination of tags assigned to notes.
For example, editing the “Bruce” smart folder,
and adding the following tag #Travel to the #BruceLee tag,
will result of nothing listed in the smart folder.
Because, no notes contains the combination of the two tags shown.
However, if instead, I removed the #Travel tag and add the #Legend tag, as shown,
the notes that contains the combination of those tags are listed in the Bruce smart folder.
The second way a Custom Smart Folder can also be created,
is by converting an existing folder.
Just right-click on an existing folder or from Notes menubar,
under File, choose Convert Folder to Smart Folder,
or click on the 3-dots icon here, and choose to Convert to Smart Folder. As shown.
To edit a Custom Smart Folder, simply right-click or click on the 3-dots icon.
From here, you can rename, add or remove tags.
To Delete a Custom Smart Folder.
Simply right-click or click on the 3-dots icon and select delete,
or select folder and press backspace also known as the delete button,
on your keyboard.
Here's the coolest part, when deleting a Custom Smart Folder, it should be noted,
a deleted Custom Smart Folder, means just that,
only the Custom Smart Folder is deleted, NOT the notes, in the folder.
All notes in the deleted Custom Smart Folder are moved to the default Notes app folder
or to the folder that the notes was in.
Retaining the tag of the Custom Smart Folder name, as shown.
Next...I'll just share a note,
in order to demonstrate the Activity View, Highlights and Mentions features,
also added to Notes, in macOS Monterey.
Therefore, with a shared note all setup,
let's take a look at, Activity View.
Activity View allows you to check out what others have added to your shared note, while you were away.
Where?...well let's keep that a secret.
From the Notes menubar, click View and select Show Note Activity
or press the keyboard shortcut shift-command-K
or click the active share icon here.
As shown, the Activity view shows you a summary of updates since the last time you viewed the note.
Giving you a day-to-day list of activity from each collaborator.
Moving on to...Highlights.
On a trackpad, swipe right with two fingers, anywhere in the note
As shown here.
or click on the active share icon, to reveal details
of who made changes in a shared note.
And finally...Mentions
Social-Up your shared notes or folders with Mentions.
Collaborating directly with your collaborators,
with urgent or important updates, has never been so simple.
Type the @ (at sign) and the name of a collaborator anywhere on your shared note,
to inform them with important updates
and link them back directly to the shared note. As shown.
And that’s all there is to it,
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Peace.