and now we will learn how to record sales receipts this means getting paid from our
customers immediately for example let's imagine on January 11 Vonda did 10 video hours for Allen and
received payment immediately in this example we're also imagining the money was directly deposited
into the bank what will be the result of the trial balance if the receipt receipt is 3000 well if we
look at the trial balance right now we see video income is fourteen thousand four hundred but if
we do a video job for three thousand dollars more then what we'll video income become well
video income should increase by three thousand and become 17 thousand four hundred and that's
the number we expect to have after we create the sell receipt what do you think cash and bank will
become well cash in bank is three thousand six hundred eighty but if we receive three thousand
more into the bank account what do you think the result should be that's right six thousand six
hundred eighty let's go ahead and record the receipt click on the plus sign and under the
column of customers click sales receipt sales receipt that's the appropriate place to go when
you're getting paid immediately now it's said that the customer was Alan so we choose Alan
and it said the date was January 11th I'm going to double check that in a second but I'm pretty
sure it's January 11 yes now what did we do On January 11 by the way we want to make sure it's
deposited directly into Chase Bank and we'll deal with checks credit card swipes and cash later but
in this case the particular service was video and the quantity was 10 so as you can see we now have
a 3000 I mean you know adjusted we now have a $3,000 sale receipt now after I click Save let's
check if the numbers in the trial balance are what we expect yes they are cash and bank became
six thousand six hundred eighty and video income became seventeen thousand four hundred now you
may well ask will it affect the customers balance and the answer is no we got paid immediately that
means if we look at the reports that we set up and we open the customer balance detail we will
not I repeat we will not see that sale receipt anywhere on the customer balance detail because
it does not affect the customers balance so then the question is what report should we look at if
we want to see sales receipts sorted by customer and the answer is the sales by customer detail
now the way to open that is click reports ok make sure you click all reports and then the category
there would be review sales now we have all sales reports and we can click sales by customer detail
and if we do that we should by the way if you do that the reason I see nothing is because my date
range is dated in July and all of my transactions were in January so I have to click the time period
here and click all dates and run report now I can see the report for all dates and if you look at
Allen you can see every sale the first three were invoices and the last one was this sale receipt if
you need to see it or change it you could double click and come right back to the sale receipt and
you could do anything you want you can change some amount you can put on a message add a memo
or change it the way we learn how to change it before in order to in order to correct it and if
we did change the quantity rate or anything that affected the money amount all the other reports
would change immediately now just for good measure let's do a second example let's imagine on January
12 or they are Vonda did ten editing hours for Betty and received payment immediately the money
again was directly deposited into the bank now what will be the result in the trial balance if
the receipt is 1400 well editing income will be calm while editing income before this is
7420 now we just did another editing job so it will become that's right 8820 and what will cash
and bank become well cash and bank should become 8080 if you add fourteen hundred to the existing
balance of six thousand six hundred eighty so now how do we do this go to the plus sign go all the
way to the left and choose sale receipt now again it's january 1210 editing for betty betty is the
customer the date is january 12 and the service we gave or Vonda gave with editing and it was
I believe ten editing making a fourteen hundred dollar sale receipt if I squash it in here you can
see it's a fourteen hundred dollar sale receipt now all we have to do is click Save and we get
our confirmation confirmation message close the receipt now the number then the trial balance are
exactly what we expected 8080 and eight thousand eight hundred twenty eight thousand eighty eight
thousand eight hundred twenty and where else can we find this particular sale receipt well we could
double click cash and bank and we could find the sale receipt that way here it is these are the two
sale receipts that record got recorded in cash and Bank how else could we find how else could
we find this sale receipt well if we click ah if we go back in the back arrow and we go
back to the trial balance you could also find this very same sale recede in editing income
by double clicking and you can see these other editing jobs were invoiced but this last one on
the 12 for 1400 was with a sale receipt let's click back now where else can we see it that's
right if we click reports and we go to all reports and the category is review sales sales by customer
detail will show you all the receipts and all the invoices by customer it's not showing anything now
because we have the report dated in July but if we put all dates and run the report you can see now
that Alan's receipt shows up in Alan's section and Betty's receipt shows up in Betty's section