Hey, restaurant owners and operators.
In today's video, I'm going to give you a chance to get some help from me
one-on-one if you watch the video to the end.
I'll show you exactly how you can do that.
Hey, everybody. Ryan Gromfin here - author, speaker, chef, restaurateur
and the founder of the RestaurantBoss.com,
as well as clickBACON.com.
And today's operations tip,
today's restaurant operations tip is about project management,
specifically overwhelm.
Sometimes we struggle to finish a
project or someoneon our team struggles to finish a project
because it feels too big,
it feels overwhelming.
I like to say that we end up going down these rabbit holes, right?
Like in Alice in Wonderland,
where we start on a project that doesn't feel too big
and then we start doing some research or we get going on one thing,
then we realize – hey,
I don't know how to do that because of this
and then that because of this and etc. etc., and before you know it,
6-months later, you haven't even started on the original
project because you've been so busy going down all these other rabbit holes.
And sometimes what causes that is when a
project just gets too big
or it feels too big.
So there's an expression in project management,
which is how do you eat an elephant and it's one bite at a time,
right? Eating an entire element could be overwhelming,
an elephant, I'm sorry. They're huge,
but you just take one bite at a time.
So, one of the first things that I want you to do
when you're working on a project that just isn't getting done
is chunk down the project,
break it down to its smallest parts and pieces
because I was just recently doing some project
management with a client that has about ten restaurants,
and I'm working with the executive team
over the next three months to get this project completed,
the work and then every time I asked why they weren't doing it,
they're saying they don't have time,
so then we're looking at their schedule and I'm
finding openings in their schedule all over the place,
but they're just not getting it done.
After a couple conversations, ultimately what I found out is that
this person… the project was so big to them
that even when they had a one hour opening in their schedule,
they're like, well, I couldn't work on it then because I have so much to do,
and so what I taught them how to do is to chunk it down.
To take this huge project and break it into its smallest parts
and pieces that are only about a half-hour to an hour
each particular project,
and then you can start squeezing these little pieces
in and eventually when you get all these little pieces done,
the project will be completed at the end.
So really, all I wanted to share with you today is about chunking it down.
Now the example I want to give is,
let's say you wanted to put together some build sheets in your restaurant,
some speed sheets as people call them.
A kitchen build sheet where it has like
a picture of the plate that you are serving,
what plate it goes, what the server description is, the menu description.
If there's any kind of allergies, what ingredients are in it?
The quick kitchen assembly instructions,
what plate it goes on, right? One little sheet.
If you're not exactly sure what I'm talking about,
you can go to clickBacon.com,
or there'll be a link below this video to click
and you can actually get a free trial of the software,
where you can build your own build sheets using our sheet builder,
but what I'm saying is, for most people,
they look at their whole menu and they go,
oh my gosh! There are so many items on my menu,
this is such a big project, I'm never going to get it done,
but if you break it down to its smallest parts and pieces,
which the first part would be – well, make a list of all of the items
that you need a build the sheet for.
Then, maybe the next project can be - create an Excel spreadsheet
of all the different things that you need to complete each project,
like you're going to need a picture of each plate,
so then once you've made the list
and then you've made this excel spreadsheet,
the next task could be maybe take a picture of all the items on your menu,
then the next task could be get the pictures off of your
phone and onto your computer,
right? That's going to take a little while, then the next task might be
to properly label all those pictures once they're on your computer,
then the next task might be
to one at a time each particular one,
maybe your goal is to just do one per day, right?
if you could take 15 or 20 minutes and do one build sheet per day,
well, in the next 4 to 6 weeks, you'll have them all done,
but if you keep just putting in your head or in your schedule
or when go to sleep at night saying,
I'm going to work on build sheets tomorrow.
That project is so big,
you don't even know where to start and it becomes overwhelming.
So chunk it down into its smallest parts and pieces,
and then get to work on it.
Now, I promised you at the beginning of
this video that I was going to help you one-on-one
with these challenges or with a big project or with something,
and actually that's what I'm trying to say here is,
if there is a project
or a task or a goal or something that you are struggling to accomplish,
please be specific and put a comment below,
either here on this page on my website, or on YouTube,
or on Facebook, or wherever you're seeing this.
The best place would probably be to head over
to Facebook and find this post if you're not there already,
and put the comment there,
so we can have this great interactive conversation, but anyway,
give me some specifics tell me a project that you're working
on or something that you're stuck on,
I'll offer some advice and some feedback
and I'll give you the opportunity for us to get on the phone
for maybe a quick 5 or 10-minute phone call
where I can help work you through this project,
help you chunk it down into its smallest parts and pieces,
so you can accomplish that goal and get this project
done as quickly as possible.
Now, remember, please be as specific as possible.
Make that comment long if you have to,
but if it's just a one-word sentence that says,
I'm trying to lower my food costs and I can't,
I'm not going to be able to help you with that, right?
The more specifics, the more details the better, I'll be able to help you.
I hope you enjoyed this week's video
and I look forward to bringing you another one next week.
This has been Ryan Gromfin with the Restaurant Boss.
Wishing you higher profits and more freedom.
I'll see you next week.
[Music]
Would you mind doing me three really quick favors?
1st) Would you like this video?
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And then 3) I'd like to give you something.
If you're the kind of person who really wants to get ahead in life faster,
I have a 90-day planner here that I'd like to give you.
I use this planner every day in my business and actually,
I think this is one of the reasons why I'm able to get as much done
as quicklyand as efficiently as I am able to.
See every year when I sit down to plan out my year,
I sit down and I do 4 of these 90 day planners because
I believe that we can't get as much done in a month as we think we can,
but we can get a lot more done in 3 months
than we think we can.
And so I've developed a system,
I call it my 90-day plan or system
where you can achieve just about any goal you want in 90 days
if you follow this.
And I'd like to give it to you completely free.
Like I say, this is on my desk every single day
and I use it in my business and I teach my clients how to use it.
And I'd like for you to have it for free.
All you have to do is head over to
TheRestaurantBoss.com/Goal.
G-O-A-L.
Again, that's TheRestaurantBoss.com/Goal
and then just give me your first name and email address
and I'll send this right over to you, all four pages.
Until the next time I see you,
go out every day and improve the lives of your customers,
your employees, your vendors, and of course, your family.