Hello everyone and welcome back to Keep Productive YouTube channel is
Francesco here and know today's feature we're doing a to do is set up tour
I'm gonna show you around my todoist account and
I'm gonna need to do a setup video for maybe about six months now
I thought would be good to guide you around the core ways. I used to do this now
I'm gonna be touching on the way a user today tap the next seven days the inbox throughout the day and
Also a little bit about the labels and filters
Which I've been playing around with a lot more now for those who don't know
I've been there to do this user for around about five six years now quite a long time user
And I really love the application. It's a way for planning my next 30 days
Now my traduced experience has changed a lot since I started using it
As from I started using it when I was in the world of work and and it's still a time, of course
but I've also you know
Changed sort of career not career, but it's transitioned over time
So hopefully this gives you an outline of how I'm using it now as someone who is self-employed
And also someone who's using it as a day-to-day one
I'll also touch on near the end the notion side of stuff and how I use that but without further ado guys
Let's jump in because I think this is an application. A lot of you guys are using
And will benefit from hopefully so without further ado guys, let's dive in here is my traduced account
now the first thing I would say is that
The dark mode has come on and my brain my main reasoning around having dark mode on has been
sort of the eyes and my brain reason behind it is just because it's less on
Eyestrain I previously was using the red theme so you can find all these themes and settings
And I was using the red one. I was pretty happy with it
And then I moved to the dark one and I noticed my eyes have been a lot less stress when using the computer
So I've kept that one on and obviously the other sort of
Theme based stuff is the sort of karma based side of stuff. So I've just recently come back from holiday
So my karma has been pretty poor. I've just lost sort of like a
long weekly streaks, but as you can imagine
My karma is quite high still 62. Mm. And as you can imagine I'm still using it as a way to
Track I guess
Progress and and I'd see my tasks have become a lot more refined in terms of what I'm trying to do like my daily goal
and and trying to keep on top of it like but I would say
the amount of tasks
I'm trying to keep in my sort of area has increased so I normally recommend like having between three to six
Tasks in your today area. You can see my today Harry here and I have had since this morning about 10
So I've really increased that a lot
I've got I have anywhere between 8 and 12
tasks a lot of them a low priority and a my because I'm moving house which I move now and
I had like loads of small tasks to do in areas that I've had to adapt to
so here is my my today area as you can see I
Have done things a little bit differently probably since the last video
I've been using just two main areas and I have been so for about nine months at least
Roughly you can see I've got personal up and a work up. So personal is a green
Folder which essentially is just all of the stuff I'm doing for myself
And work is anything that clearly is based around work and the good thing is I don't necessarily have lots of clients now
Which is good. So I'm at least you know, it's fine-tuned it. It's keeping those two
Separate and the blue and the green woody do help when I'm sort of seeing in my tasks. What tasks I've got
And it really has helped you may also see that I'm using quite heavily the labels now
I've really brought and backed the labels that I was using
my main reason behind this is because I want to
essentially
you know use labels in a bit more of a refined since I used to use it like
With context just adding random like tap turn that thing, but now I'm using like these three core ones at least
which is town to see tasks I can do in town in coffee shops and
home ones I
Must be done at home like recording or anything like that
and I feel like that's really helped at least in the last two mumps is
Having like a really refined setup
Like actually just going I've worked ass here and here versus like a million different labels and trying to find them
Now obviously like for example in town
I can just click this and I can see it see all of the tasks I have for the day which is really helpful and
The same with home it's actually being able to see all the tasks
I can do at home and I do this because I move right between my day. I normally start 9 a.m
In town and then go home about 11:00 and then I'm back in in town about 2:00
And then I'm back in town at home, you know about 4 o'clock
So I have those two labels and the other tertiary level the third label is alice
Obviously many of you know, that alice is one of the content writers at keeper octave
She does such a great job and the great thing is now I've got a label because I'm working with her more routinely
It's just having a really simple label to keep track of
Anything that relates to her in being able to keep in touch with her and stuff like that
So that's just a really simple label whether I'll keep it or not is a different story whether I need it
Really doesn't I guess it?
It's rare relative and it's an experiment at the moment
So you're probably wondering, uh, you know, how am I keeping my tasks at the moment?
I sort of have that sort of two to three role in making them actionable
so obviously script YouTube script Skillshare zapier Pennock patreon
Scheduled so no more than like three words
And I'm trying to keep this rule up for the majority of my tasks and the main reason behind that is certainly don't get complicated
I don't want like a long string sum
But then again if you're someone that really needs to define a task like, you know
I need this this Ness then that might really help you. So it's really dependent on
How you work but for me I've had like having that really definitive stuff
I've also generalized a lot of tasks like I
used to put like for example record YouTube edit YouTube schedule Facebook webinars
Like it was a lot more specific and also that does help
When I'm going into detail and start planning and I normally so now what I do is I use a comments a lot
So I normally add a lot more other context to the comments and you can see here
It's got the newsletter scientists sent
So I've actually improved the way that I've been doing this in terms of like adding any comments that I need
Inside of here. So what it quite like is the way that I've improved this. It's very simplistic
Although I have like more tasks per day. It's actually a lot more refined because I'm planning quite efficiently
Now as you can see here, I've got actually Saturday and Sunday I've got tasks in which is I've actually done this one
which is not
Normal for me because my wife's still in on holidays
So I'm actually just doing a few things when she's out so I can just catch up for the week ahead
so that's an abnormal for me to have TAS say I normally have tons of personal tasks which are normally filling up those things like
You know, like it could be like errands for the house and things like that
which can be done all the weekend and I'm normally so what I do with my notion account now is
I'll pop open ocean
let me just get off the
YouTube calendar we have I'll go to my home area and I'll click goals for July
I'll probably do a video on this separately
But as you can see here
I have a ton of goals for July specifically
And these are like headliner goals like things I want to do by the end of the month
and you can see I've got everything from
Relaunching the notion course or refilling it to scripting switch courses and emailing it all the good stuff there
So you can see that there are a loaded tasks and what I'll do is on a Thursday afternoon
I'll typically set dust today
actually
I typically sit down and then I'll open up next seven days and start plugging in tasks that relate most to these
So it's almost like been accepting week by week
What I need to do to complete these tasks, which has been a really helpful
Now I find tunas method a lot because I only have these two apps open
what I previously used to do is open up my
In a task my barren fig notebook and then write in downloads there
But literally now I will just open this up and dump the tasks into there
And normally it brings my next seven days to about 40 tasks and that really does help now
I keep everything mainly in next seven days. I love this add tasks ability and
thing has changed since we lasted a video on this is the
group the blue
icon for p3
It's the lowest priority. I love the blue icon. It's changed
Definitely separate some of the tasks in making it look older and a lot better
Again, the biggest change that I didn't even mention was that I previously used to do lists as a sort of chronological planning for all
Of my week ahead. I've stopped that and the main reason I stopped that is was an experiment about
Seven months ago just to go. Okay. Can I?
Potentially just not make this. So what a previously did is like 9 a.m. 10 a.m. 11 a.m
Had everything planned out literally to the second
but now I've sort of refined this I
literally start the top at the start of my day like the red tasks and then work my way down and
That actually really helps and has helped my own
Productivity, so I've been seem to be getting more done during the day
So I want to show you how I use inbox and then filters as well and then we'll we'll wrap things up
So inbox is really just a dumping grounds throughout the day normally about 4 o'clock
I'll clear this out. Make sure everything's in the right place
And if they have less than two minutes like the GTD rule, I'll probably just do them on the spot
But actually this has been a really good
Way to do it throughout the day like getting emails and stuff so that it doesn't distract me from the main cortar
So I normally don't touch my today at all. Really
I just try and get them done and the inbox is basically planning for the next couple of days
So I do a little bit of micro planning during the week about 10 minutes each day
Which does save me a lot more time on my Thursday
afternoon planning because I tend to already have a lot of stuff planned and I can gut my account which basically means
For example when I'm doing that Thursday afternoon planning, I look at my goals inside of motion bring them over to todoist
We're sort of breaking them down into actionable stuff
Then what I would do is I'll very simply go
In my next seven days and go what tasks are irrelevant now
Which one's a useless or don't won't move the needle in terms of getting me towards my goals
So guys hopefully that wrap things up. Let me show you finally their label side of stuff because obviously that's quite
Important I have list called the focus list, which is essentially today and no labels
Actually changed this a little bit recently. So basically this was meant to bring up any tasks that don't have
Actually a chain I remember changing it but basically I want to move it to at town now
So once I hit save the focus list is for anything in town now
So this will help me to see all of the tasks that I have for town
that is in today and I can just focus on getting that done and
It's a good way for me to see like if I for example had it's for tomorrow
it would just filter down really quickly the
Today tasks that I had to do in town because that's sort of my like focus work, I guess at home
It's a lot more relaxed because I'm doing something there
I don't know is I would say less intensive than necessarily getting things done in a coffee shop
So the focus is has been useful again
I didn't actually have the town labels before that's why I wasn't using it but this actually has refined things even more
so guys
Hopefully I give you a good overview of my todoist account as it
You can see it's changed a lot since we last did a future but hopefully will help. I got a lot of great tips
I remember Matt Raglan put out a lot of stuff about you know
I think it was a couple of months ago actually and nine months ago included Matt's YouTube channel below
But he was talking about the chronological prioritization and I just sort of ditched it
After seeing that it doesn't really work and I guess that was a long-term stint that I had with that
and
Also learning a lot about you know from like Tim Ferriss
Lot of his features about just like getting three or four things done per day that move the needle
Instead of necessarily getting the small stuff done that doesn't necessarily move the needle so I try my best not to include
TAS on my list my clear email inbox because that's not necessarily a move the needle tasks
It's just something that's small that you do on a routine basis
So I don't tend to keep routine stuff on here and if a guy is a big big, thank you for stopping by today
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See you in another video Cheers ever make sure have a great week
Keep it up tip and I'll see you guys very very soon Cheers
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