Hi there! Welcome to this video! We are going to see now the newest
Microsoft PowerPoint 2016 and all you need to start using it quickly and
easily!
Leave us comments if you find mistakes in our language.
PowerPoint is a software used to make slides and presentations, static
or animated. This is one of the most powerful tools used in business and
academic environment in order to show and explain a particular theme.
If you want to see a simple example of presentation, simply download the
PowerPoint file in video description.
When you open the software, a startup window opens, showing you different
templates you can start from. Click on Blank Presentation to open and
create a presentation from scratch.
A presentation or Slide Show is a collection of different slides,
animated or not, that teach, explain and show, a particular theme the
presentation is dedicated to.
The workspace is very simple: on top you have all the tools you use to
create and edit your presentation; on the left, the list of all slides
made. At first, when opening a new presentation, you will have just one
blank slide, opened on the rest of your workspace.
Each Slide is a page filled with different objects called elements. There
are four different elements you can add: pictures, shapes and text boxes,
tables and charts. Each element can be treated and managed independently
from the others.
You can add any element opening the Insert tab on top.
Let's for example add a Picture. To import one, just go to Pictures under
Insert section and browse for your picture. To edit the picture, select
it first. To move the picture, just click and drag. To scale, use the
white nodes you see. In particular, use the ones in the corners to save
the picture's aspect ratio. Use the arrow on top to rotate. To cut, copy,
paste or remove the picture, just right-click on it.
You can also add effects and corrections using the Format section on top
or right-clicking on the picture and going to Format Picture... This
opens a dialog box on the right.
Use the Format section on top to use ready templates to apply brightness
and contrast under Corrections, color adjustments under Color, Artistic
Effects or the ready templates in Picture Styles.
If you want to apply more personalized adjustments, use the Format
Picture dialog box. This has four different sections: the first one
applies fillings and borders, the second one applies different effects,
like Glow and Shadow. Under Size & Properties you set size and position;
and, under Picture, you can adjust the picture itself, in terms of colors
and brightness. Under this section, you can also crop the image, used to
cut parts of the image you don't like.
You can also add shapes to your slides. To add those, open the Home tab
and choose the one you like under Drawing. To import them, just click and
drag one in your slide. To edit the shape, you can use the nodes seen for
the picture before, by using the white nodes, the Format tab on top, or
right-clicking on the shape and going to Format Shape... In this dialog
box, you find again all the options seen before, from Fill Line to
Size Properties.
A particular shape is the Text Box element. This is a rectangular shape
that has pieces of text inside. Create a Text Box clicking on the Text
Box icon under Drawing and click and drag to define its shape. This is
actually a text area, that defines all the space reserved to the text,
that will remain inside. Then just type in. The text is completely linked
to its shape box: if you ever move or scale, the text follows.
You can manage any Text Box as seen with the shapes, using the Format
tab or the Format Shape on the right. What changes respect to the basic
shapes is that you can set the Text Options.
To edit text inside, just click inside the Text Box, when the pointer
becomes a thin I letter. You can edit any text format, such as font,
style, size and color through the options inside Format on top or under
Text Options in Format Shape. Those changes are applied on all text fully
by default, but you can select any part you like if you want to apply
your modifications just on such parts of text only.
There are two more complicated elements available in PowerPoint: Tables
and Charts.
You can insert Tables going to Table under Insert section, deciding the
number of rows and columns. You can move and scale tables as seen for
other elements, but you can't rotate. Fill each cell clicking inside.
You can adjust each row and column size dragging their borders.
Each cell can be seen and treated as Text Box. In fact, if you
right-click on a cell, you can adjust its Text and Shape Format as seen
for Text Boxes.
On top, under Design, adjust borders, filling and color; under Layout,
you can add and delete columns and rows if you need.
Then you have the Charts. First of all, to import a Chart, you do need a
database saved in Microsoft Excel. If you have one, use Chart under
Insert section to create one, and then import your data going to Design
on top, and to Edit Data in Excel. Through Excel, all data used in the
chart is shown. Just copy and paste your own data, and edit values and
titles if you need. The chart will be automatically refreshed.
In Design, you can also add other elements and titles, change the basic
layout, pick the chart template you like most, or change the kind of
chart going on Change Chart Type. You can change the aspect of the chart
going to Format on top or the dialog box on the right.
Those different elements, together, compose each slide of your
presentation. However, it may happen that some of these may get
overlapped each other. You can set which element must be in front or
above others selecting it and using the Arrange options in the Home tab.
You can create a new slide going to New Slide on top, selecting its
Layout template through Layout. When more slides are made, all of these
are listed on the left, and it is shown the selected slide, under a red
thick border contour.
You can cut, copy, paste and delete selected slides right-clicking on them.
You can also arrange the slides list by pulling them up or down.
To see a preview of your presentation, just go to Slide Show on top. The
presentation will follow exactly the same order of slides positioned.
Click or use your Arrow Keys to shuffle between one and the other. Use
Escape key to end the presentation.
If you stop here, you will build a static presentation, passing from one
slide to the other without effects. In PowerPoint, you can also add
transitions and animations.
Transitions are used to introduce the following slide with a nice effect.
Select the slide to introduce from the list and open the Transitions tab.
When you select one, you will see its Preview on your workspace. If the
duration is too short, change its seconds on Duration. You can change the
kind of the transition through Effect Options and you can also add Sound
effects going to Sound. Use Preview on the extreme left to check the
latest settings applied. Select the None transition to remove any
transition applied.
While transitions are applied on slides, animations are used to add
effects on elements inside the same slide.
Any element inside a slide can be static, so visible and fixed, or have
effects in order to appear, move or disappear.
To apply an animation on an element just select it and go to the
Animations tab to choose which animation to apply. You can choose between
four kinds of animations: Entrance animations, in green, are used to
make an element appear. Emphasis, in yellow, is used to highlight the
element. Exit animations, in red, are used to make an element disappear.
Motion Paths are used to make an element move through its slide. This
motion goes from the green arrow (or point) to the red one. The motion
path can be edited as you do with a simple shape.
If you ever need more animations, you can click on the downer arrow. To
add more animations on the same element, just select from Add Animation.
To check all the animations applied on an element, just go to Animation
Pane on top. This shows you all animations applied in their order. Colors
suggest you how to apply these animations: the first one must be the
green one, followed by the yellow and any Motion Path, then you can end
with the red one. If you don't respect this order, you may not see all
the animations, since some may be ignored or hidden. You can select each
animation clicking on it from the Animation Pane or from the numbers shown
in the element. Then you can edit it, changing the kind of animation on
top.
Under Timing, use Start to regulate when to start the animation: in the
moment you click, or during or after the previous animation. Through
Duration and Delay, set the duration and the delay of the animation. All
times are in seconds. You can also set the animation duration changing
the width of the rectangle on the right, next to the interested animation.
To check a preview, click on Play From. This starts from the selected
animation onwards.
PowerPoint always follows the animation order, in case you have one or
more elements animated. This order is specified by numbers closed to each
animated element. You can edit this order by clicking and dragging each
animation in the list on the right.
When you apply Transitions or Animations on elements, the related slide
will show a star symbol below its number.
When you finish, simply save your project. Go to File and to Save As...
.pptx projects not only are made to open your work back to edit it if you
need, but it is also the presentation itself, ready to be opened and
shown through the Slide Show section. In case you can also save it as a
.pdf file, in order to print all your slides or show them, but mind that
this format loses any transition or animation.
Thanks for watching! Check out our Microsoft Office 2016 guide
for more!!